[Archivesspace_Users_Group] ArchivesSpace Update - February 2023

Tue Feb 28 14:38:03 EST 2023

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ArchivesSpace Update – February 2023

Upcoming Schedule at a Glance:

March 8: ArchivesSpace Member Match Virtual Event (Member Match participants only)

March 29: Using Agents, Subjects and Classifications in ArchivesSpace Training<https://archivesspace.org/archives/7796>

March 31-April 1: Visit the ArchivesSpace table at the New England Archivists’ spring meeting
April 4-5: Register now for the ArchivesSpace Virtual Member Forum
<https://archivesspace.org/archives/7889>April 19: Using the ArchivesSpace Public User Interface Training<https://archivesspace.org/archives/7796>

Development

We have been working to implement a community-authored specification<https://archivesspace.atlassian.net/browse/ANW-1209> focused on making it easier to view and designate images to view in the public interface. Development is almost finished and we’ll be calling for wider community testing very soon.

Development and testing on the other work intended for the next release of ArchivesSpace is also nearly complete. New development is always up on our test server at https://test.archivesspace.org/staff/.

Member Match Event Announcement

[Posted on behalf of the member engagement sub-team of the ArchivesSpace User Advisory Council]

Join us and fellow Member Match participants as we learn about the ticketing system used by ArchivesSpace for planning and implementing development priorities for the application.

We’ll chat about how to submit a ticket, how to follow tickets of interest, and generally how to navigate the JIRA ticketing system. We’ll be joined by Dan Michelson, current Lead of the Development Prioritization (Dev/Pri) subteam, who will walk us through the basics and then be part of an informal Q&A about the system. Dev/Pri is a joint subteam of the ArchivesSpace User Advisory Council and Technical Advisory Council.

This event is open to participants in the ArchivesSpace Member Match Program only.  For registration information, review the announcement sent to participants via the Member Match Listserv.

If you have any questions or concerns – especially if you’ve had trouble connecting with any of your match/es – please don’t hesitate to reach out to the Member Engagement sub-team at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

Register now: ArchivesSpace Virtual Member Forum

Registration is now open<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3288662017/ArchivesSpace+Virtual+Member+Forum+2023> for the ArchivesSpace Virtual Member Forum!

Taking place April 4-5, 2023, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. Anyone from an ArchivesSpace member organization is welcome to attend.

As in years past, this free event will include a mix of opportunities to share and learn from each other about many different aspects of ArchivesSpace.   We plan to hold the meeting in some form no matter what but the success of our forums is dependent on the participation of members and their willingness to share their knowledge and experience with others in the community.

To that end, everyone attending the forum is strongly encouraged to consider submitting a proposal. Brief 15-20 minute sessions showing off your organization’s implementation of ArchivesSpace, a tool or plug-in you’ve developed, a project your organization has undertaken or a new workflow you’ve developed are highly encouraged.

We are accepting proposals via our online form at https://forms.gle/jpSyx7VWZQ91HfTP8. We will be reviewing proposals on a rolling basis, so we encourage you to get your proposals in early.  Submissions will be closed on March 24, 2023, with final notification by March 27, 2023.

This year's Virtual Member Forum is the successor to the Online Forums we held in previous years. To better support our member community and recognize their direct contributions to the development and sustainability of the ArchivesSpace application, registration for this year's event is open to users from ArchivesSpace member organizations only.

For more information, visit https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3288662017/ArchivesSpace+Virtual+Member+Forum+2023

Registration now open for Spring 2023 ArchivesSpace community-wide trainings

Registration is now open for our Spring community-wide trainings. To learn more about upcoming community-wide trainings or view information about past trainings, visit https://archivesspace.org/using-archivesspace/trainings.

The first training offered this year will be on using Agents, Subjects and Classifications in ArchivesSpace.  This training will be offered on March 29, 2023, from 1pm-4pm ET/10am-1pm PT.  If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventMarch.

In this training, users will learn how to create, edit, and manage agent and subject records, link agent and subject records to material description records, and create and manage classifications in ArchivesSpace.

The second training offered this year will be on using the ArchivesSpace Public User Interface (PUI).  This training will be offered on April 19, 2023, from 1pm-4pm ET/10am-1pm PT.  If you are interested in attending this training, you can register at https://www.lyrasis.org/ASpaceEventApril.

In this training, users will learn how to navigate the ArchivesSpace Public User Interface, use subject and agent records to link related material, how to use classification to group related material and how to make customizations to the Public User Interface to improve the user experience for staff and researchers.

Both trainings assume a basic understanding of archival workflows and metadata formats as well as experience navigating the ArchivesSpace staff user interface.  If you plan to attend our community-wide trainings without the required background, we encourage you to review the recorded ArchivesSpace basics training available on our Getting Started webpage<https://archivesspace.org/using-archivesspace/getting-started>.

These trainings are open to anyone using or interested in ArchivesSpace but ArchivesSpace members are eligible for a discount.  If you qualify for the member discount, you will need to reach out to ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> to receive a member promo code before registering.

Coming Soon: ArchivesSpace Member Match 2023-2024 cohort applications
[Posted on behalf of the member engagement sub-team of the ArchivesSpace User Advisory Council]

The ArchivesSpace Member Engagement sub-team will soon begin accepting applications for the third cohort of the ArchivesSpace Member Match program.

What current member match participants have enjoyed about the program so far:

“Learning how other people are using the system”

“It has been really great connecting with someone who understands archives, ASpace, and my type of institution.”

“The conversations and camaraderie . . . it helps so much.”

Learn more about the program on the Member Match Program Wiki<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program> and look out for the next round of applications to open in March. Current participants that want to continue with the program will need to reapply.

Recording Available: Demonstration of the ArchivesSpace Application and Overview of ArchivesSpace Membership

Thank you to everyone who attended our demonstration of the ArchivesSpace application and overview of ArchivesSpace membership on January 31.  A link to the recording can be found at https://archivesspace.org/archives/7704

Recording Available: ArchivesSpace Overview and Basic Record Creation training

Thank you to everyone who attended the ArchivesSpace Overview and Basic Record Creation training on February 21, 2023.  A link to the recording can be found at https://archivesspace.org/archives/7774.

For more information about ArchivesSpace training opportunities, visit https://archivesspace.org/using-archivesspace/trainings

Welcome This Year’s Nominating Committee

The Governance Board recently approved appointees from across the ArchivesSpace membership for this year’s Nominating Committee. The committee is charged with the important task of recruiting and identifying candidates for open slots on our Governance Board, User Advisory Council, and Technical Advisory Council. We are very thankful for their willingness to serve the community in this way.

  *   Sean Quimby, Chair, University of Pennsylvania, Governance Board representative
  *   Valerie Addonizio, Atlas Systems, Technical Advisory Council Chair
  *   Regina Carra, American Folk Art Museum, User Advisory Council Chair
  *   Courtney Dean, University of California, Los Angeles, Very Large membership level
  *   Suzanne Reller, University of Cincinnati, User Advisory Council Vice Chair
  *   Caitlin Rizzo, Institute for Advanced Study, Very Small membership level
  *   Rachel Searcy, New York University, Technical Advisory Council Vice Chair
  *   Joshua Shaw, Dartmouth College, Medium membership level
  *   Holly Smith, Spelman College, Small membership level
  *   Michelle Sweetser, Bowling Green State University, Large membership level
  *   Christine Di Bella, ArchivesSpace Program Manager, ex officio

Calls for nominations will go out later this spring, but for now please feel free to contact them if you have suggestions or are interested in ArchivesSpace service.

Membership Update

We are excited to welcome our newest members to our community! Our new members since January 31 include:

  *   University of Texas at San Antonio, (San Antonio, TX)
  *   Washington College, (Chestertown, MD)

As of February 28, we have 469 General members, 16 Educational Program members, and 3 Registered Service Providers.

Thank you to our current ArchivesSpace members<https://archivesspace.org/community/whos-using-archivesspace> for your contribution to the development and sustainability of the ArchivesSpace application.  ArchivesSpace has a membership model<https://archivesspace.org/community/why-become-a-member> to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits<https://archivesspace.org/community/member-benefits>.  If you are interested in ArchivesSpace membership<https://archivesspace.org/community/making_a_case_for_membership> for your organization, email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

________________________________

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
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