[Archivesspace_Users_Group] Required fields for archival and digital objects?

[Paige Monlux]

Thanks, Andrew! Appreciate the info!

I've created a feature request: ANW-1695 Edit required fields for archival
objects <https://archivesspace.atlassian.net/browse/ANW-1695>. In case
anyone is interested in upvoting it. 😬


Paige Monlux *(she/her)*
Digital Archivist
Multnomah County (Or.) Archives <https://www.multco.us/records>


On Fri, Feb 17, 2023 at 2:38 AM Andrew Morrison <
andrew.morrison at bodleian.ox.ac.uk> wrote:

> External -
> [image: External Sender]
>
> There is a backend API for setting required fields:
>
>
> https://archivesspace.github.io/archivesspace/api/?shell#require-fields-for-a-record-type
>
> That appears to have been created to enable required fields to be set for
> agent records, but written in such a way as to be possible for any record
> type. However, as the original request was for agents, only that has been
> given a UI to set them in the staff interface. You could request it be
> extended:
>
>
> https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature
>
> But I don't think either method will allow you to specify certain types of
> notes be created. I could be wrong, but I think you can only make
> single-instance text fields mandatory. Possibly an experienced developer
> could write a plug-in to analyze the entire JSON representation of a
> record, and reject it on any basis you choose, but it wouldn't be able to
> highlight precisely what is missing in red in the staff interface.
>
> Andrew.
>
>
> On 16/02/2023 19:39, Paige Monlux wrote:
>
> Thank you, Kevin! We will look into that!
>
>
> Paige Monlux *(she/her)*
> Digital Archivist
> Multnomah County (Or.) Archives <https://www.multco.us/records>
>
>
> On Thu, Feb 16, 2023 at 10:37 AM Clair, Kevin <kmc35 at psu.edu> wrote:
>
>> External -
>> [image: External Sender]
>> Hi Paige,
>>
>> You can do this with plugins, by adding extensions in the "schemas"
>> directory to add to the default behavior for a data model.
>>
>> Here's an example from my previous institution that extends archival
>> objects so that component_ids are required:
>> https://github.com/duspeccoll/plugins_local/blob/master/schemas/archival_object_ext.rb
>>
>> -kevin
>> ------------------------------
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
>> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
>> Paige Monlux <paigem at multco.us>
>> *Sent:* Thursday, February 16, 2023 1:14 PM
>> *To:* archivesspace_users_group at lyralists.lyrasis.org <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* [Archivesspace_Users_Group] Required fields for archival and
>> digital objects?
>>
>>
>> You don't often get email from paigem at multco.us. Learn why this is
>> important <https://aka.ms/LearnAboutSenderIdentification>
>>
>> Hi all,
>>
>> Is there a way to edit the Required Fields for resource, archival object,
>> and digital object records? Similar to how you can with Agent records.
>>
>> Our guidelines require certain sub-records and notes that aren't by
>> default required by ASpace. I've set up default values in some of these
>> required fields, for example our Conditions Governing Use note. The default
>> value appears when the CGU note is added, but we'd like it so the CGU note
>> itself is by default present when the record is first created.
>>
>> Appreciate your help!
>> Paige
>>
>> *Paige Monlux (she/her)*
>> *Digital Archivist*
>> Records Management & Archives
>> <https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmultco.us%2Frecords&data=05%7C01%7Ckmc35%40psu.edu%7Cc6f07d6cb712417597b308db1049cc3a%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C638121681375259881%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=riYLrWEA5QI%2FrBVLZlg%2BL4Xx5pI36779YWbSlrATpP8%3D&reserved=0>
>> Department of County Assets | Multnomah County
>> 503.988.3741 | interoffice: 425/Archives
>>
>> Hours: Mon-Thu 6:30a-4p, Fri 6:30a-3p
>> Note: I am out of the office every other Friday.
>>
>> *Explore Multnomah County's Digital Archives
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>>
>>
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