[Archivesspace_Users_Group] Library

[Hand, Sarit]

Hi!

I just completed a project cataloguing our reference library into ASpace. I posted a couple of questions in this list, you can look for them and see what responses I got.

I created a single resource record for our library and a child record per book as an item.
[cid:image004.png at 01DA2C2A.14CB5750]

I utilized sub-records for the bibliographic data, i.e. publication and date, authors and Notes.

As an example of notes I used: The data comes from a legacy database and required a lot of cleanup to get to this point. The abstract currently reflects subject heading and agents as subjects.  A later project will be to utilize actual subject and agent links. Whereas, currently, Agent links only reflect authors and editors (creators).
[cid:image001.png at 01DA2C2F.433CE400]
If you want more details, feel free to reach out.

Cheers,
[cid:image005.png at 01DA2C2A.14CB5750]                                              [cid:image006.jpg at 01DA2C2A.14CB5750]
Sarit Hand                                                       200 Liberty St.
Digital Archivist                                               New York, NY 10281
Corporate Archives                                         T 212.621.7035


shand at ap.org
www.ap.org<http://www.ap.org/>
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Andrea Hetley
Sent: Thursday, December 7, 2023 12:46 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Library

You don't often get email from ahetley at pbvmsf.org<mailto:ahetley at pbvmsf.org>. Learn why this is important<https://aka.ms/LearnAboutSenderIdentification>

[EXTERNAL]
I do include the small collection of books in our ArchivesSpace.  I enter each one as an item, and they have their own series within a record group called Special Collections.

Here is a screenshot of one such record, if it helps.

[A screenshot of a computer  Description automatically generated]

Andrea Hetley
Archivist
Sisters of the Presentation, San Francisco
281 Masonic Avenue, San Francisco, CA 94108-4416
(415) 751-0406 Office

[page9image20086208]

Serving the people of God in the San Francisco Bay Area since 1854.

eNewsletter: bit.ly/GetPresLight | Presentationsisterssf.org  | Facebook.com/PBVMSF


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Teitelbaum, Jesse <jteitelbaum at pabmc.net<mailto:jteitelbaum at pabmc.net>>
Date: Thursday, December 7, 2023 at 7:20 AM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org> <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Library
Does anyone use AS for library collections?  I’m trying to find a way to include our library books so they can be included in search results.  I don’t really want to have a separate database for books, having researchers needing to search multiple resources.

Jesse Teitelbaum | Director of Archives
Pennsylvania House of Representatives
628 Irvis Office Building | Harrisburg PA 17120
Phone: 717.783.3866
Email: jteitelbaum at pabmc.net<mailto:jteitelbaum at pabmc.net>
https://archives.house.state.pa.us<https://archives.house.state.pa.us/>
 [cid:image009.png at 01DA2C2A.14CB5750]
PLEASE BE ADVISED: The information in this message is intended solely for the addressee. This message may contain confidential and/or privileged information. If you are not the intended recipient of this message, any disclosure, copying, distribution of this message is strictly prohibited. If you have received this message erroneously, please delete all copies of it, as well as any attachments, and notify me by reply e-mail immediately. Thank you.

The information contained in this communication is intended for the use of the designated recipients named above. If the reader of this communication is not the intended recipient, you are hereby notified that you have received this communication in error, and that any review, dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify The Associated Press immediately by telephone at +1-212-621-1500 and delete this email. Thank you.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20231211/dad65464/attachment-0001.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image004.png
Type: image/png
Size: 18047 bytes
Desc: image004.png
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20231211/dad65464/attachment-0005.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image005.png
Type: image/png
Size: 5729 bytes
Desc: image005.png
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20231211/dad65464/attachment-0006.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image006.jpg
Type: image/jpeg
Size: 1715 bytes
Desc: image006.jpg
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20231211/dad65464/attachment-0002.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image007.jpg
Type: image/jpeg
Size: 219236 bytes
Desc: image007.jpg
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20231211/dad65464/attachment-0003.jpg>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image008.png
Type: image/png
Size: 82525 bytes
Desc: image008.png
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20231211/dad65464/attachment-0007.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image009.png
Type: image/png
Size: 34455 bytes
Desc: image009.png
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20231211/dad65464/attachment-0008.png>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: image001.png
Type: image/png
Size: 21154 bytes
Desc: image001.png
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20231211/dad65464/attachment-0009.png>