[Archivesspace_Users_Group] ArchivesSpace Update - November 2023

Fri Dec 1 11:07:03 EST 2023

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ArchivesSpace Update – November 2023

Upcoming Schedule at a Glance:

December 1: Survey responses due for the ArchivesSpace training topics survey <https://www.surveymonkey.com/r/HXQMDP6>

December 6: Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits<https://archivesspace.org/archives/8237>

December 8: Last day to volunteer to join the 2024 Virtual Member Forum planning team

December 8: Survey responses due for the ArchivesSpace Multilingual Description survey<https://forms.gle/61QaYtBLr5XywGoc6>

Development

We continue to gather up development and testing work for the next release. As the end of the calendar year is fast approaching, it looks like we will not have time to complete everything that needs to be done to put out another release in 2023. You can expect a new release early in 2024 instead. New development is always up on our test server at https://test.archivesspace.org/staff/.

Transition for ArchivesSpace Listservs

Lyrasis, the organizational home for ArchivesSpace, is planning to transition away from the Mailman platform for listservs to Google Groups in the near future. The ArchivesSpace member listservs, including the Users Group, will become Google Groups with email delivery after the transition. Right now the move is planned to occur between December 26 and January 1. All accounts subscribed to our member listservs at the time of the transition will be moved to the new platform, with equivalent settings to what users have currently.

For now the archives of our listservs will be maintained on the current platform, and will stay there for at least a year. Some details of the transition are still to be determined, including how listserv archives will be available after the planned one year period when they will remain on the current platform. We know that the archives of the Users Group listserv, in particular, are an important source of information for the community and are working to ensure that access to them remains consistent.

If you have any questions about this change, please feel free to get in touch with us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

Survey Participation Requested: Selecting the 2024 ArchivesSpace Community-wide Training Topics

Thank you to everyone who attended an ArchivesSpace community-wide training this year.  The Trainers Corps is currently developing the 2024 training schedule and is requesting community input to help determine future training topics.  A survey for this purpose is available at https://www.surveymonkey.com/r/HXQMDP6. Survey responses are due by December 1, 2023.

Responses to this survey will be used by the Trainers Corps to prioritize offering the top 3 selections over the course of the next year. Please note that in addition to the topics listed on the survey, the Trainers Corps is committed to offering a Basics training in 2024.

ArchivesSpace community-wide training sessions will be 2-3 hours in length, depending on the topic.  These trainings are offered for a fee but ArchivesSpace members receive a substantial discount.

To learn more about ArchivesSpace community-wide training, visit https://archivesspace.org/using-archivesspace/trainings.

ArchivesSpace Virtual Member Forum 2024 - Save the Date and Call for Planning Team Members

Mark your calendars for our 2024 Virtual Member Forum! Taking place March 26-27, 2024, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels.

If you are interested in serving on the planning team for this forum, please email Jessica Crouch at jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org> by December 8, 2023.  The Virtual Member Forum is one of our largest events of the year and we are looking for volunteers to review proposals, develop the schedule, and help make this forum great!

More information will be provided soon about how to propose a topic or presentation.  Registration will open closer to the event date.  For now, be sure to save the date on your calendar.  We look forward to “seeing” many of you there.

Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits

ArchivesSpace is offering a 60-minute demonstration of the ArchivesSpace application open to anyone interested in ArchivesSpace. This demonstration will be offered on December 6, 2023, at 11:00am ET / 8:00am PT.

Date: December 6, 2023

Time: 11:00am – 12:00pm ET (8:00am – 9:00am PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_-Who6uezSOGkrGmfGQqEhg

This demo will feature an overview of the application, a brief explanation of the ArchivesSpace Staff and Public User Interfaces and an introduction to the ArchivesSpace member community<https://archivesspace.org/community/whos-using-archivesspace> and member benefits<https://archivesspace.org/community/member-benefits>.  A brief Q&A will follow the demo.  These demos are intended to assist those who are considering using the ArchivesSpace application at their organization to determine if ArchivesSpace is the right tool for their needs.

These demonstrations are not intended for those already using ArchivesSpace or those looking for ArchivesSpace training opportunities<https://archivesspace.org/using-archivesspace/trainings>. The December 6 demo will be recorded and made available with the other freely available resources on our Getting Started webpage<https://archivesspace.org/using-archivesspace/getting-started>.

For more information about this demo, ArchivesSpace, and ArchivesSpace membership, email ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

ArchivesSpace Multilingual Description Survey

[Posted on behalf of the Usability sub-team of the User Advisory Council]

The ArchivesSpace Usability Subteam is seeking community input on the potential addition of multilingual description support in the application, allowing users to have descriptive information about their holdings in multiple languages within the same record. The survey seeks to assess how ArchivesSpace is currently used and how the addition of this functionality would impact current workflows. Survey responses are due December 8.

Your participation in the survey is voluntary. The survey should take about 5-10 minutes to complete. Please click on the link below to go to the Google Forms survey, or copy and paste the link into your browser:

https://forms.gle/61QaYtBLr5XywGoc6

No personally identifiable information from your responses will be associated with any reports of these data. After completing the survey, we also provide a link to a secondary form for community members to indicate if they would be interested in helping develop a draft specification. Responses to this secondary form are not linked to the initial survey.

Thank you for your time and consideration. If you have any questions, please contact the ArchivesSpace program team at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

Christine Di Bella's New Title

We are very pleased to announce that Christine Di Bella’s new title is Senior Program Manager effective November 15.

In her nine years with ArchivesSpace and under Christine’s stewardship, the ArchivesSpace application has become an essential tool for thousands of collecting institutions around the world and the ArchivesSpace program has grown to nearly 500 active member institutions. In close collaboration with the other members of the program team and the community, she has overseen the expansion of the functionality of the application to address all of the major archival functions and the community engagement programming has grown significantly more responsive to users. The program has reached out to new audiences and created impactful partnership programs, such as the ArchivesSpace Diversity Partnership and the Consortium Provider affiliation, and strengthened its Educational Membership Program to better support educators and those entering the profession. Christine’s thoughtful management and care in negotiating the needs of its many stakeholders and keeping forward momentum through challenging times has made ArchivesSpace an exemplar and object of admiration in the wider cultural heritage open-source community.

Going forward, Christine will take an expanded role in working directly with the ArchivesSpace Governance Board and overseeing the technical team, including the Technical Lead. This senior level designation recognizes both the complexity and scale of the program she manages and her depth of expertise in doing so.

Recording available: ArchivesSpace at 10: Reflections on Developing a Sustainable Open-Source Content Management System

Christine Di Bella and Jessica Crouch recently recorded a session for the Coalition of Networked Information’s Project Briefing Series titled ArchivesSpace at 10: Reflections on Developing a Sustainable Open-Source Content Management System.  The recording of that briefing is now available on CNI’s website at https://www.cni.org/topics/special-collections/archivesspace-at-10.

Membership Update

We are excited to welcome our newest members to our community! Some of our new members since November 30th include:

  *   Georgetown Visitation Monastery | Washington, D.C.
  *   Georgetown Visitation Preparatory School | Washington, D.C.
  *   Planting Fields Foundation | Oyster Bay, NY
  *   Visitation Academy of St. Louis | St. Louis, MO
  *   Visitation Monastery | Mendota Heights, MN

As of November 30th, we have 476 General members, 19 Educational Program members, 3 Registered Service Providers, and 1 Consortium Provider.

Thank you to our current ArchivesSpace members<https://archivesspace.org/community/whos-using-archivesspace> for your contribution to the development and sustainability of the ArchivesSpace application.  ArchivesSpace has a membership model<https://archivesspace.org/community/why-become-a-member> to support the continued development of the application and user community and ArchivesSpace members are eligible for a variety of benefits<https://archivesspace.org/community/member-benefits>.  If you are interested in ArchivesSpace membership<https://archivesspace.org/community/making_a_case_for_membership> for your organization, email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

________________________________

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Bailey-Grace Harrell
ArchivesSpace Program Assistant
Bailey-grace.harrell at lyrasis.com<mailto:Bailey-grace.harrell at lyrasis.com>

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