[Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished

[Dan Michelson]

Hi Joshua,

Thanks for following up on this and locating that ticket, I'll add my
comments there.  This also fits with my vague understanding that it used to
be impossible to have fields indexed in only the staff side (it was both or
neither), but that this was something that could be done now (or will be
possible in the near future).

All the best,

Dan


On Tue, Apr 25, 2023 at 8:36 AM Joshua D. Shaw <Joshua.D.Shaw at dartmouth.edu>
wrote:

> Hey all
>
> I *think*​ that this is systemic and has probably been an issue forever.
> The way that the fullrecord is built by the indexer basically accumulates
> the data from every field (save some explicitly excluded) regardless of
> publish state. See
> https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L126
>
> Because the PUI inherits from indexer_common, there are also places where
> related objects and the json for the record are not checked to ensure that
> subrecords with the publish flag set to false are excluded from PUI index
> fields. For example
> https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L1156
>
> Looks like there is at least one very old outstanding ticket that
> addresses this: https://archivesspace.atlassian.net/browse/ANW-261
>
> jds
> ------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Benn Joseph <benn.joseph at northwestern.edu>
> *Sent:* Friday, April 21, 2023 4:22 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Rights Statement notes indexed
> in PUI even if unpublished
>
>
> Hi Dan,
>
> Confirming that we are also seeing unpublished accession records being
> indexed, resulting in hits on any linked published records (we’re on 3.3.1).
>
> --Benn
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Dan
> Michelson
> *Sent:* Friday, April 21, 2023 3:15 PM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] Rights Statement notes indexed
> in PUI even if unpublished
>
>
>
> Hi Benn,
>
>
>
> We actually just noticed the same issue today, except with unpublished
> accession records being indexed, which results in hits on any linked
> published records (credit to my colleague Michelle Paquette for working out
> where the indexer was pulling from).
>
>
>
> I suspect this issue may be systemic, but haven't had the opportunity to
> test it out.
>
>
>
> Dan
>
>
>
> On Fri, Apr 21, 2023 at 2:34 PM Benn Joseph <benn.joseph at northwestern.edu>
> wrote:
>
> Happy Friday all,
>
> I’ve just noticed that when I add text to a Rights Statement in the
> ‘Additional Information’ sub-note, that text is indexed in the PUI even if
> the Rights Statement is unpublished (although the Rights Statement text
> doesn’t display in the PUI even if it is published). Is this normal? If
> not, I can create a ticket.
>
>
>
> Thanks,
>
> --Benn
>
>
>
> *Benn Joseph *(he/him/his)
>
> Head, Collections Services
>
> McCormick Library of Special Collections & University Archives
>
> Northwestern University Libraries
>
> Northwestern University
>
> www.library.northwestern.edu
>
> benn.joseph at northwestern.edu <benn.joseph at northwestern.edu%0d>
>
> 847.467.6581
>
>
>
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
> <https://urldefense.com/v3/__http:/lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group__;!!Dq0X2DkFhyF93HkjWTBQKhk!RjThTRKjCVsDtoQ-W79GICh8o5OgDDpmyPq7lnZqnXGX1IjPe3YfawPtD2J5W9iuqhsucP0MQCpt6uks_aEgEkmV7hWEdpk$>
>
>
>
> --
>
> Dan Michelson
>
> Collections Archivist
>
> Smith College Special Collections
>
>
>
> For current library access and services details, see Library Services
> During COVID-19
> <https://urldefense.com/v3/__https:/libraries.smith.edu/library-services-during-covid-19__;!!Dq0X2DkFhyF93HkjWTBQKhk!RjThTRKjCVsDtoQ-W79GICh8o5OgDDpmyPq7lnZqnXGX1IjPe3YfawPtD2J5W9iuqhsucP0MQCpt6uks_aEgEkmVXNbdTf0$>
> .
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>


-- 
Dan Michelson
Collections Archivist
Smith College Special Collections

For current library access and services details, see Library Services
During COVID-19
<https://libraries.smith.edu/library-services-during-covid-19>.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20230426/60579aa4/attachment.html>