<div dir="ltr"><div>Hi Joshua,</div><div><br></div><div>Thanks for following up on this and locating that ticket, I'll add my comments there. This also fits with my vague understanding that it used to be impossible to have fields indexed in only the staff side (it was both or neither), but that this was something that could be done now (or will be possible in the near future).</div><div><br></div><div>All the best,</div><div><br></div><div>Dan<br></div><div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Tue, Apr 25, 2023 at 8:36 AM Joshua D. Shaw <<a href="mailto:Joshua.D.Shaw@dartmouth.edu">Joshua.D.Shaw@dartmouth.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg-6147511201531353650">
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Hey all</div>
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I <b>think</b> that this is systemic and has probably been an issue forever. The way that the fullrecord is built by the indexer basically accumulates the data from every field (save some explicitly excluded) regardless of publish state. See
<a href="https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L126" id="m_-6147511201531353650LPNoLPOWALinkPreview" target="_blank">
https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L126</a></div>
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Because the PUI inherits from indexer_common, there are also places where related objects and the json for the record are not checked to ensure that subrecords with the publish flag set to false are excluded from PUI index fields. For example
<a href="https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L1156" id="m_-6147511201531353650LPNoLPOWALinkPreview_1" target="_blank">
https://github.com/archivesspace/archivesspace/blob/v3.3.1/indexer/app/lib/indexer_common.rb#L1156</a><br>
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Looks like there is at least one very old outstanding ticket that addresses this:
<a href="https://archivesspace.atlassian.net/browse/ANW-261" id="m_-6147511201531353650LPlnk159624" target="_blank">https://archivesspace.atlassian.net/browse/ANW-261</a></div>
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jds<br>
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<div id="m_-6147511201531353650divRplyFwdMsg" dir="ltr"><font style="font-size:11pt" face="Calibri, sans-serif" color="#000000"><b>From:</b> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>> on behalf of Benn Joseph
<<a href="mailto:benn.joseph@northwestern.edu" target="_blank">benn.joseph@northwestern.edu</a>><br>
<b>Sent:</b> Friday, April 21, 2023 4:22 PM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished</font>
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<p>Hi Dan,</p>
<p>Confirming that we are also seeing unpublished accession records being indexed, resulting in hits on any linked published records (we’re on 3.3.1).</p>
<p>--Benn</p>
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<p><b>From:</b> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Dan Michelson<br>
<b>Sent:</b> Friday, April 21, 2023 3:15 PM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished</p>
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<p>Hi Benn,</p>
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<p>We actually just noticed the same issue today, except with unpublished accession records being indexed, which results in hits on any linked published records (credit to my colleague Michelle Paquette for working out where the indexer
was pulling from).</p>
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<p>I suspect this issue may be systemic, but haven't had the opportunity to test it out.</p>
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<p>Dan</p>
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<p>On Fri, Apr 21, 2023 at 2:34 PM Benn Joseph <<a href="mailto:benn.joseph@northwestern.edu" target="_blank">benn.joseph@northwestern.edu</a>> wrote:</p>
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<p>Happy Friday all,</p>
<p>I’ve just noticed that when I add text to a Rights Statement in the ‘Additional Information’ sub-note, that text is indexed in the PUI even if the Rights Statement is unpublished (although the Rights Statement text doesn’t display
in the PUI even if it is published). Is this normal? If not, I can create a ticket.</p>
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<p>Thanks,</p>
<p>--Benn</p>
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<p><b><span style="font-size:9pt;font-family:"Arial",sans-serif;color:rgb(13,13,13)">Benn Joseph
</span></b><span style="font-size:9pt;font-family:"Arial",sans-serif;color:rgb(13,13,13)">(he/him/his)</span></p>
<p><span style="font-size:9pt;font-family:"Arial",sans-serif;color:rgb(13,13,13)">Head, Collections Services</span></p>
<p><span style="font-size:9pt;font-family:"Arial",sans-serif;color:rgb(13,13,13)">McCormick Library of Special Collections & University Archives</span></p>
<p><span style="font-size:9pt;font-family:"Arial",sans-serif;color:rgb(13,13,13)">Northwestern University Libraries</span></p>
<p><span style="font-size:9pt;font-family:"Arial",sans-serif;color:rgb(78,42,132)">Northwestern University</span></p>
<p><span style="font-size:9pt;font-family:"Arial",sans-serif"><a href="http://www.library.northwestern.edu/" target="_blank"><span style="color:windowtext">www.library.northwestern.edu</span></a></span></p>
<p><span style="font-size:9pt;font-family:"Arial",sans-serif"><a href="mailto:benn.joseph@northwestern.edu%0d" target="_blank"><span style="color:windowtext">benn.joseph@northwestern.edu</span></a></span></p>
<p><span style="font-size:9pt;font-family:"Arial",sans-serif;color:rgb(13,13,13)">847.467.6581</span></p>
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<br>
<span>-- </span></p>
<div>
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<p>Dan Michelson</p>
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<p>Collections Archivist</p>
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<p>Smith College Special Collections</p>
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<p> </p>
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<div>
<p><span style="font-family:"Arial",sans-serif;color:black">For current library access and services details, see
</span><a href="https://urldefense.com/v3/__https:/libraries.smith.edu/library-services-during-covid-19__;!!Dq0X2DkFhyF93HkjWTBQKhk!RjThTRKjCVsDtoQ-W79GICh8o5OgDDpmyPq7lnZqnXGX1IjPe3YfawPtD2J5W9iuqhsucP0MQCpt6uks_aEgEkmVXNbdTf0$" target="_blank"><span style="font-family:"Arial",sans-serif">Library
Services During COVID-19</span></a><span style="font-family:"Arial",sans-serif;color:black">.</span></p>
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</div></blockquote></div><br clear="all"><br><span class="gmail_signature_prefix">-- </span><br><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div>Dan Michelson</div><div>Collections Archivist<br></div><div>Smith College Special Collections</div><div><br></div><div><span><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">For current library access and services details, see </span><a href="https://libraries.smith.edu/library-services-during-covid-19" target="_blank"><span style="font-family:Arial;background-color:transparent;vertical-align:baseline;white-space:pre-wrap">Library Services During COVID-19</span></a><span style="font-family:Arial;color:rgb(0,0,0);background-color:transparent;vertical-align:baseline;white-space:pre-wrap">.</span></span></div></div></div></div></div></div></div></div></div></div></div>