[Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished

Benn Joseph benn.joseph at northwestern.edu
Fri Apr 21 16:22:08 EDT 2023

Hi Dan,
Confirming that we are also seeing unpublished accession records being indexed, resulting in hits on any linked published records (we’re on 3.3.1).

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dan Michelson
Sent: Friday, April 21, 2023 3:15 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Rights Statement notes indexed in PUI even if unpublished

Hi Benn,

We actually just noticed the same issue today, except with unpublished accession records being indexed, which results in hits on any linked published records (credit to my colleague Michelle Paquette for working out where the indexer was pulling from).

I suspect this issue may be systemic, but haven't had the opportunity to test it out.


On Fri, Apr 21, 2023 at 2:34 PM Benn Joseph <benn.joseph at northwestern.edu<mailto:benn.joseph at northwestern.edu>> wrote:
Happy Friday all,
I’ve just noticed that when I add text to a Rights Statement in the ‘Additional Information’ sub-note, that text is indexed in the PUI even if the Rights Statement is unpublished (although the Rights Statement text doesn’t display in the PUI even if it is published). Is this normal? If not, I can create a ticket.


Benn Joseph (he/him/his)
Head, Collections Services
McCormick Library of Special Collections & University Archives
Northwestern University Libraries
Northwestern University
benn.joseph at northwestern.edu<mailto:benn.joseph at northwestern.edu%0d>

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Dan Michelson
Collections Archivist
Smith College Special Collections

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