[Archivesspace_Users_Group] using barcodes to track usage

Thu Apr 20 17:53:32 EDT 2023

Hi Molly,

I’m not sure what your ILS is under BiblioCommons, but at IU we have SIRSI and we can scan the barcode of an item and mark items used, like books someone pulled off a shelf and put on a cart, but didn’t check out. It’s anonymous but gives us a count of how many times an item has been used or browsed.

Hope that helps, but a great idea on barcoding the archival boxes to keep track of use—stealing it! 😉

A senior librarian and novice archivist,

Melanie

MELANIE E. HUGHES, MLS, MBA

Librarian, Coordinator of Technical Services 

& Coordinator of Archives and Special Collections

Liaison to Education, Campus Archivist

Faculty co-sponsor  <https://www.facebook.com/iusgreenadiers> GREENadiers, Sustainability Club

Faculty co-sponsor  <https://www.facebook.com/JSUatIUSE> Jewish Student Union

Indiana University Southeast Library

4201 Grant Line Road, LB 214

New Albany, IN  47150

Office: (812) 941-2145

 <http://www.ius.edu/library/> www.ius.edu/library/

mehughes at ius.edu

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Hults, Molly
Sent: Thursday, April 20, 2023 3:00 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [External] [Archivesspace_Users_Group] using barcodes to track usage

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Hi all,

I work for a small archives that is part of a public library system. We want to create a simple way to track what boxes are pulled for the Reading Room using the barcodes that are part of the top container subrecord . We don’t require people to register to use our archives so a product like Aeon is way too sophisticated for our needs. Additionally, for privacy reason we don’t want to track specific user information. We just want to be able to pull basic information such as accession number, collection title and top container information into a database when the barcode is scanned. Before I talk to our IT department I wanted to check to see if anyone has already built at tool like this for their repository?

Thank you,

Molly Hults | Collections Manager

Austin History Center | Austin Public Library

molly.hults at austintexas.gov <mailto:molly.hults at austintexas.gov>  | 512 974 7382

she/her/hers

LIBRARY FOR ALL!  

   <https://www.facebook.com/AustinHistoryCenter>    <https://www.youtube.com/c/AustinHistoryCenterVideos>    <https://www.instagram.com/austinhistorycenter/>    <http://library.austintexas.gov/social>     

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