[Archivesspace_Users_Group] Container instance types

[Mariam Yamin]

Hi Sarit,

Thanks for your reply, that's really helpful.

You're right that this data seems to be lost when a container is unlinked
from a top container, I hadn't noticed that before. It's a shame that this
is a mandatory field when linking to top containers, as I don't think we'd
choose to use it otherwise, but will perhaps look to configure it so it
works in a better way for us.

thanks again,

Mariam

On Wed, 29 Mar 2023 at 03:59, Hand, Sarit <shand at ap.org> wrote:

> Hi Miriam,
>
>
>
> We have been using “mixed materials” until recently for just about
> everything regardless of the content. However, I just completed a move
> which included getting container level control for barcoding. I had a few
> collections of homogeneous content, i.e. audiovisual, and artifacts. In
> those cases, I added audiovisual to the value list and assigned that to the
> containers and for artifacts I used physical object. All the while, I have
> been asking myself why the heck instance type was a requirement for
> creating or linking a container when it does not describe the container at
> all, the description is more relevant to the archival object record and not
> the instance. It would make more sense to relegate that data in a
> descriptive field not tied to the container.
>
>
>
> I cannot say for certain, but it looks to me that the Instance type is not
> stored as part of the container record as that data only appears in the
> record for the resource/component. If you look at the Container record, you
> only see “container type” not instance type. If you were to unlink the
> container record, you lose the instance type data even if you do not delete
> the container record itself.
>
>
>
> The short answer, the instance type really isn’t about the container but
> about the “thing(s)” the record is describing and are being put into the
> container. So, even if the container is shared, one record might indicate
> it is audiovisual, and another record linked to the same container might be
> text.
>
>
>
> Hope this helps.
>
>
>
> Cheers,
>
>
>
>
>
> *Sarit Hand*
>
> Digital Archivist
> AP Corporate Archives
>
> 200 Liberty Street
>
> New York, NY 10281
>
> T 212.621.7035
>
>
>
> shand at ap.org
> ap.org <http://www.ap.org>
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Mariam
> Yamin
> *Sent:* Tuesday, March 28, 2023 11:24 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] Container instance types
>
>
>
> [EXTERNAL]
>
> Hi all,
>
>
>
> I wondered if anyone could share how they use container instance types in
> their organisation?
>
>
>
> We are just starting to add container instances, and are a bit unsure
> about the purpose of instance types, as the format of the material being
> assigned to a top container would be included in the description of the
> archival object?
>
>
>
> I can see from other organisations' PUIs that many seem to use 'Mixed
> Materials' for all records. We may end up doing this, but I'd be
> interested to know if anyone uses different instance types for different
> types of materials, eg text, graphic materials, audio-visual etc, and if
> they see any benefit in doing this?
>
>
>
> Any advice would be much appreciated.
>
>
>
> best wishes,
>
>
>
> Mariam
>
>
>
> --
>
> Mariam Yamin
> Archivist
>
> Special Collections, Heritage, and Archives
>
> University of Sheffield | Western Bank Library | Sheffield | S10 2TN
>
> 0114 222 7236
>
> m.yamin at sheffield.ac.uk
>
>
>
>
> https://www.sheffield.ac.uk/library/special-collections-heritage-and-archives
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