[Archivesspace_Users_Group] Cataloging library special collections in aspace?

Regine I. Heberlein heberlei at princeton.edu
Thu Nov 3 08:55:24 EDT 2022

Hi Nic,

sounds like the Library of Jacques Derrida may be an example of what you’re looking for—it’s mostly monographs, with just a few papers mixed in. We described it in a finding aid based on the realization that shelving and organization are significant for understanding how Derrida contextualized items in the Library.

Here are links to the FAQ and the two finding aids (we had to break it up due to size):



Regine Heberlein (she/her)
Library IT Data Analyst
heberlei at princeton.edu<mailto:heberlei at princeton.edu>

**My working day may not be your working day. Please do not feel obliged to reply to this email outside of your normal working hours.**

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of "Bowers, Kate A." <kate_bowers at harvard.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Wednesday, November 2, 2022 at 4:59 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Cataloging library special collections in aspace?

We have two collections where we ended up using finding aids (now in ArchivesSpace—they were migrated in). The purposes for each were different.

https://id.lib.harvard.edu/ead/hua36010/catalog<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fid.lib.harvard.edu%2Fead%2Fhua36010%2Fcatalog&data=05%7C01%7Cheberlei%40princeton.edu%7Cd2faff56c9ab41c499f208dabd150e46%7C2ff601167431425db5af077d7791bda4%7C0%7C0%7C638030195540917500%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=Bo%2BV5Rs5Nnop0JKl4vwqIUEj3gG3yJyrCXBCfO%2FdHv4%3D&reserved=0> : John Rawls’ library, has a few non-book items, but chiefly the metadata was obtained by copy-cataloging the books, adding holdings and a 700 field for “Former owner” and grabbing selected fields from library catalog records. This data was then converted to EAD. The finding aid serves as a “binder” to understand the scope and significance of the library as a whole. This was processed in the last couple of decades. Having these in the general catalog as well as in a finding aid has absolutely lead to the heavy use of this collection.

https://id.lib.harvard.edu/ead/hua16008/catalog<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fid.lib.harvard.edu%2Fead%2Fhua16008%2Fcatalog&data=05%7C01%7Cheberlei%40princeton.edu%7Cd2faff56c9ab41c499f208dabd150e46%7C2ff601167431425db5af077d7791bda4%7C0%7C0%7C638030195540917500%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=oaDLQFycb%2F3oiCrGI6Go6Td%2FY4B527P0j7%2FBANhOVYI%3D&reserved=0> : Phi Beta Kappa has no bibliographic records, the finding aid is the only description we have for this legacy collection that we don’t have resources to catalog (something that might be remedied soon), so this is our best effort.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Nic Stanton-Roark
Sent: Tuesday, November 1, 2022 9:23 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Cataloging library special collections in aspace?

Hi all,
Does anyone have experience with or examples of cataloging special collections primarily of printed monographs but also some archival type objects like correspondence, manuscripts, etc? Would love to collect a broad set of examples for an upcoming project.
Thanks in advance!

[Image removed by sender.]<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__anderson.edu_%26d%3DDwMFaQ%26c%3DWO-RGvefibhHBZq3fL85hQ%26r%3Dwwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY%26m%3D_WvGETXfRhLrWsmdAEo_Z4e-2RPFjrsUAyxnTcsrRVInFyFr0hqqQprpLxHpgk__%26s%3DqjDsoy7nJpstjqqVKiJXkzc7Tl8Mny_eae6-fCq_SbM%26e%3D&data=05%7C01%7Cheberlei%40princeton.edu%7Cd2faff56c9ab41c499f208dabd150e46%7C2ff601167431425db5af077d7791bda4%7C0%7C0%7C638030195540917500%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=auGXnvI9fzqgRDzySabhqpSaZds5KpF1hh3vjfyIKwc%3D&reserved=0>



Nicholson Library

o: 765.641.4285


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