[Archivesspace_Users_Group] linking to related Resources / Archival Objects in ArchivesSpace

Corey Schmidt Corey.Schmidt at uga.edu
Wed May 25 08:56:44 EDT 2022

Hey Ron,

Glad to see you reaching out! I’m not sure if others have emailed you regarding this, so I’ll put in my 2 cents worth.

·         From what I understand, there is no mechanism within ArchivesSpace that provides a structured “Agents/Related Accessions” type link from one resource to another, nor one archival object to another.

·         Have you considered using the “Related Materials” note (<relatedmaterial><https://www.loc.gov/ead/tglib/elements/relatedmaterial.html>)? The advantage with this is the note is made specifically for related materials either within the repository or without and you don’t need a full URL, just the ArchivesSpace ID if you’re using the PUI, like so: <archref><unittitle href="/repositories/2/resources/100">Related Collection title</unittitle>. The problem with this is you have to enter the info by hand, which is error prone (we’ve scheduled a yearly “data audit” to help us catch errors like these).

·         I don’t know of any institution that has developed a plugin<https://github.com/archivesspace/awesome-archivesspace>, nor is this on the roadmap I think. Nevertheless, you can submit a JIRA ticket<https://archivesspace.atlassian.net/jira/software/c/projects/ANW/issues/ANW-1334> for this feature (how to do that linked here<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/19202060/How+to+Request+a+New+Feature>) – explaining how you want it to work with as much detail as possible. The Development Priority Team will then determine if the ArchivesSpace development team or community can/should prioritize it in future releases. The more attention a ticket gets (comments, clarifications, etc.) the more likely it is to be implemented (great YouTube video here about the process<https://www.youtube.com/watch?v=jlquifRXwmA>).

I hope this is helpful, but if you’d like to talk more about it, feel free to email me: Corey.Schmidt at uga.edu<mailto:Corey.Schmidt at uga.edu>. To everyone on the listserv, please feel free to correct any of this info if it’s incorrect/misleading.


Corey Schmidt
Special Collections Libraries | Project Management Librarian/Archivist
300 S Hull St | Athens, GA 30605
Corey.Schmidt at uga.edu<mailto:Corey.Schmidt at uga.edu>
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Ron Van den Branden
Sent: Wednesday, May 18, 2022 3:45 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] linking to related Resources / Archival Objects in ArchivesSpace

Hi all,

This is my first message to this group; apologies if this has been addressed before (tried my best researching the list archive at https://www.mail-archive.com/archivesspace_users_group@lyralists.lyrasis.org/). At my institution, we’re preparing a migration of data from a previous archival description system to ArchivesSpace. The previous system allowed for structured links between archival descriptions within the system. For example, resource A could point to resource B within the same system by means of a system identifier, which the system would resolve to a full link in the PUI. This is functioning in a similar way as Agents Links or Related Accessions sections in ArchivesSpace; only with a different record type (resources / archival objects instead of agents, resp. accessions).

Please correct me if I’m wrong, but I don’t see an immediate equivalent mechanism in ArchivesSpace. This raises some questions:

  *   Am I overlooking the obvious, and does ArchivesSpace provide a structured mechanism to point from a Resource / Archival Object to another Resource / Archival Object?
  *   If not, I do see the External Documents section as a close fit, with the semantic drawback that these linked resources are not really external but rather internal. More substantially, though, External Documents only allows for a literal URL, which is less elegant, more error-prone, and less sustainable than the dynamically generated links provided via Agent Links or Related Accessions.
  *   If not, is this something that’s on a development roadmap, or have others implemented this as a plug-in?

Many thanks for your thoughts!



Ron Van den Branden | functioneel analist - applicatiebeheerder Letterenhuis
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