[Archivesspace_Users_Group] ArchivesSpace Update - April 2022

Thu Apr 28 14:25:10 EDT 2022

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Upcoming Schedule at a Glance:

Every Friday this month: Take a Break with ArchivesSpace <https://archivesspace.org/archives/7294> (no break on May 6)

May 5-6: Visit the ArchivesSpace booth at the Midwest Archives Conference<https://www.midwestarchives.org/annual-meeting>

May 20: Apply now for the ArchivesSpace Member Match program (due date extended to May 20)<https://archivesspace.org/archives/7339>

May 20-21: Visit the ArchivesSpace booth at the Society of California Archivists Annual Conference<https://calarchivists.org/AGM-2022>

May 24: Webinar: Using ArchivesSpace to create EAC-CPF records<https://archivesspace.org/archives/7243> (90 minutes)

May 27: Governance Board community session<https://lyrasis.zoom.us/meeting/register/tZUkcOCqpjMtGNYQZrJ8ZUpY5Qm8Bv9zrtka> (60 minutes)

Development

We are gathering up and testing development work in anticipation of the next release. New development is always up on our test server at https://test.archivesspace.org/staff/. We'll have information to share about the timing for the release in a few weeks.

Final Call: Nominate Yourself or Others for the User Advisory Council or Technical Advisory Council

Want to get more involved in ArchivesSpace? The deadline to nominate new members for our User Advisory Council (UAC) or Technical Advisory Council (TAC) is April 29 at 9:00 p.m. EDT. We have up to 6 openings on each Council for terms that begin July 1, 2022. Nominate yourself or others for this fun and valuable service to the archives community. The full calls are at archivesspace.org/archives/7354<https://t.co/WnLOdzIDJf> (UAC) and archivesspace.org/archives/7352<https://t.co/ADRD6DNsPM> (TAC).

The form to nominate people is at https://forms.gle/DkDnb2NLRBgy3ecJA. If you would like to nominate someone for more than one group, or nominate multiple people for the same group, we ask that you complete one nomination form per person per group. The Nominating Committee will review all nominations and recommend appointments to the Governance Board for approval. We would expect to notify all candidates no later than early June.

Discussion Announcement: Governance Board community session

The ArchivesSpace Governance Board invites you to an open community engagement session on Friday, May 27, 2022, 11:00am-12:00pm ET (find your local time<https://www.timeanddate.com/worldclock/converter.html?iso=20220527T150000&p1=tz_et>). In this session, the ArchivesSpace Governance Board will provide an overview of the ArchivesSpace governance model, highlight recent initiatives, and give participants an opportunity to interact with the board and their representatives.

This is a member-only event. The board welcomes all members to join us with any questions you might have about ArchivesSpace sustainability, governance, or opportunities for strengthening the community.

Register to join at https://lyrasis.zoom.us/meeting/register/tZUkcOCqpjMtGNYQZrJ8ZUpY5Qm8Bv9zrtka

Webinar Announcement: Using ArchivesSpace to create EAC-CPF records (90 minutes)

The next ArchivesSpace webinar will be a 90-minute learning opportunity on May 24th at 2:00pm ET/11:00am PT led by Regine Heberlein, Library IT Data Analyst at Princeton University, and Christine Di Bella, ArchivesSpace Program Manager, demonstrating how to create valid EAC-CPF records using ArchivesSpace and offering some tips and tricks for making the process easier within your repository.

Originally scheduled for February 9th, this 90 minute learning opportunity has been postponed to May 24, 2022, at 2:00pm ET/11:00am PT.  If you’ve already registered for this webinar, your registration has been transferred to this new date.  If you need to cancel your registration, you can do so using the connection information provided via Zoom.

Date: May 24, 2022
Time: 2:00pm – 3:30pm ET (11:00am – 12:30pm PT)
Where: Zoom

Registration:  https://lyrasis.zoom.us/webinar/register/WN_e777kyjtQ6qjBMWeiiTWmg

This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

Webinar description:
The recent expansion of the agents module in ArchivesSpace greatly expanded the application’s support for the metadata standard Encoded Archival Context – Corporate Bodies, Persons, and Families (EAC-CPF) and the potential for exchanging these records with other systems, including Social Networks and Archival Context (SNAC). Taking full advantage of this potential requires some work on the record creator’s part as ArchivesSpace’s requirements for creating agent records remain minimal.

This learning opportunity will demonstrate how to create valid EAC-CPF records using ArchivesSpace and offer some tips and tricks for making the process easier within your repository.

An open discussion and Q&A will follow.

This learning opportunity introduces EAC-CPF in the context of ArchivesSpace but is not intended to be a full overview of the standard. Resources for learning more about EAC-CPF include:

  *   Encoded Archival Standards: A Primer: https://www.youtube.com/watch?v=WYWQeBRnhz0
  *   EAC-CPF Community and Support page: https://eac.staatsbibliothek-berlin.de/community-and-mailinglist/
  *   EAC-CPF Tag Library: https://eac.staatsbibliothek-berlin.de/schemata-and-tag-library/

NOTE: This learning opportunity assumes basic knowledge of ArchivesSpace, including an understanding of agent records. If you do not have this, we recommend watching the videos of the Basics workshop series, available on YouTube at https://www.youtube.com/playlist?list=PL3cxupmXL7WiHyMc0uFmsCEIVOQmrI7FL. We will not be able to answer general questions about ArchivesSpace or specific questions about individual ArchivesSpace implementations during this session.

Who should attend:

Anyone interested in using ArchivesSpace to create valid EAC-CPF records.

Apply Now to join the second cohort of ArchivesSpace Member Match program

The ArchivesSpace Member Engagement sub-team is pleased to accept applications for the second cohort of the ArchivesSpace Member Match program.  The deadline to apply for this program has been extended to May 20th.

The Member Match program is an initiative to engage the ArchivesSpace membership community, created and organized by the Member Engagement sub-team of the ArchivesSpace User Advisory Council, with support from the ArchivesSpace Community Engagement Coordinator. The program is intended to be a resource and venue for peer-to-peer support between ArchivesSpace members. For one, year-long term, participants will be matched with a member with whom they can receive and offer professional insight, advice, and camaraderie. The program will also offer participants the opportunity to engage in exclusive events and enlightening discussions about ArchivesSpace and its active user community.

Thanks to valuable feedback from the first cohort of Member Match Participants, we’ve implemented the following updates to the program:

  *   Monthly Listserv Discussion Topics
     *   Each month, a member of the Member Engagement sub-team will reach out to the Member Match listserv to spur discussion and encourage continued engagement between matches.
  *   Quarterly Member Match Meet-Ups
     *   These will be opportunities for large group socializing as well as the potential for dedicated time to spend with matches in breakout rooms.
  *   Option to participate in small group matches of 3 people

Eligibility

Any individual affiliated with an ArchivesSpace member organization is eligible to participate in the ArchivesSpace Member Matchprogram and there is no limit to the number of individuals from a member organization that may participate.

If you are unsure of your organization’s ArchivesSpace membership status, visit https://archivesspace.org/community/whos-using-archivesspace or email ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>.

To Apply

There is a short application to complete at https://airtable.com/shrDL4wQhc3gkBAlH

Applications should be submitted by May 20th, 2022. Applicants will be notified of their matches no later than June 30th.

To Learn More

Visit the Member Match wiki: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program

Please feel free to direct any questions to ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org>

Take a Break with ArchivesSpace this Friday

Whether you’ve continued to work from home, have returned to the office, or find yourself stuck somewhere in the middle, we could all use a break.  In that spirit, ArchivesSpace has reinstated our popular casual zoom open calls on Fridays. With a welcoming and robust member community all over the world, ArchivesSpace can offer camaraderie and relaxation, no matter the current state of the world.

We hold casual open calls via zoom at 12pm ET each Friday. We won’t be developing agendas or presentations for these calls. We just want to provide an opportunity to connect, chat and recharge. Use this as a time to get help or talk about ArchivesSpace (or anything else) in an informal setting or just have a beverage with other ArchivesSpace users during this stressful time.

Whether you can attend once or plan to be there every Friday, these calls are open to everyone but registration is required to join.

Register to join any open call at https://lyrasis.zoom.us/meeting/register/tZcldOGuqjotE9cNSaa6j45issVCKrEQKQYv  (please note: there will not be a break on May 6)

We seek to provide a welcoming, fun, and safe community experience for everyone. The full text of the code of conduct is available at https://archivesspace.org/archivesspace-code-of-conduct.

Please email ArchivesSpaceHome at lyrasis.org with any questions.

Membership Update

We are excited to welcome our newest members to our community! Our new members since March 31 include:

  *   District of Columbia Office of Public Records and Archives (Washington, DC)
  *   Lincoln Center for the Performing Arts, Inc (New York, NY)
  *   Loras College (Dubuque, IA)
  *   Mitchell College (New London, CT)

As of April 28, we have 468 General members, 22 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.

________________________________

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
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