[Archivesspace_Users_Group] Subjects: Metadata Rights Declarations

[James E. Cross]

Dan,

Just curious. How do you compose a rights declaration for a NACO name authority? Thanks to both you and Kate for answering the question!

Jim


From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dan Michelson
Sent: Thursday, April 28, 2022 1:19 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Subjects: Metadata Rights Declarations

Hi Kate,

First a disclaimer: I'm neither a lawyer nor a copyright expert.

I would think that AAT subject records would ideally link to their licensing statement<https://urldefense.com/v3/__https:/www.getty.edu/research/tools/vocabularies/obtain/index.html__;!!PTd7Sdtyuw!GZLGhAwsDpV2_kRkpCd3g6jT6wjtIePc9CcN07PHm8mhXTQGevSUq1_tUioaw3Zp$>.  It's of less importance than making sure an institution's own description has clear rights declarations, but it seems like it could be helpful for systems outside the GLAM world which may not inherently know that AAT data can be reproduced.

As a side note, I also want to be clear that while DACS requires metadata rights to be declared, it does not have to be done using the ArchivesSpace Metadata Rights Declaration subrecord.  That's just a good way to make it machine-actionable in a way that a statement on the PUI footer (which complies with the DACS requirement) is not.

All the best,

Dan

On Thu, Apr 28, 2022 at 12:50 PM Bowers, Kate A. <kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>> wrote:
If your subjects and agents are coming from thesauri (not initiated in your own repository) I’m not sure what rights statements about this metadata would be applicable. For example, if you are using AAT or any of the Getty thesauri: https://www.getty.edu/legal/copyright.html<https://urldefense.com/v3/__https:/www.getty.edu/legal/copyright.html__;!!PTd7Sdtyuw!GZLGhAwsDpV2_kRkpCd3g6jT6wjtIePc9CcN07PHm8mhXTQGevSUq1_tUgJzQ60N$>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Dan Michelson
Sent: Thursday, April 28, 2022 12:20 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Subjects: Metadata Rights Declarations

Hi Jim,

The short answer is no.

The longer answer is that the only reason this is the case is that "DACS does not provide rules for the construction and maintenance of subject authorities<https://urldefense.proofpoint.com/v2/url?u=https-3A__saa-2Dts-2Ddacs.github.io_dacs_08-5Fpart-5FII_01-5Fintroduction-5Fto-5Farchival-5Fauthority-5Frecords.html&d=DwMFaQ&c=WO-RGvefibhHBZq3fL85hQ&r=wwc_Z_TbmWbPFh7My2zRxmrGgCNO-71Fwzlmd8YZVUY&m=VMyLFO24TF-LH4XDYTrEVNy_4zrwq12boKRnkgUm3BTE557h3hSeTQ195FL2kvx_&s=DjIwL0EwlKJb8nvPk_e_bpFJ162X6AFs8EiinDE2OyM&e=>."  If it did, TS-DACS would have made the rights statement a requirement for subject authorities when it was introduced.  In my view, there is no downside to including such declarations in subject authority records.

All the best,

Dan Michelson (formerly TS-DACS co-chair)

On Thu, Apr 28, 2022 at 11:07 AM James E. Cross <jcross at clemson.edu<mailto:jcross at clemson.edu>> wrote:
Are metadata rights declarations a required element for subject authority records under DACS 13.11 as they are for name authority records? Unfortunately DACS only discusses them in relation to names. Thank you.

Sincerely,

Jim Cross
Manuscripts Archivist


James Edward Cross, C.A. CLEMSON UNIVERSITY
Manuscripts Archivist
Special Collections and Archives
Clemson University Libraries
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Clemson, SC  29634-3001
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Dan Michelson
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For current library access and services details, see Library Services During COVID-19<https://urldefense.com/v3/__https:/libraries.smith.edu/library-services-during-covid-19__;!!PTd7Sdtyuw!GZLGhAwsDpV2_kRkpCd3g6jT6wjtIePc9CcN07PHm8mhXTQGevSUq1_tUoNrRh3K$>.
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