[Archivesspace_Users_Group] Warnings for collection content in ArchivesSpace

Joshua D. Shaw Joshua.D.Shaw at dartmouth.edu
Wed Nov 24 13:30:50 EST 2021

We're experimenting with a plugin that does this. I have a proof of concept that deals with the data entry and PUI display, including the PDF export from the PUI (but not from the staff side).

On the staff side, the plugin adds an additional repeatable subrecord to archival objects, accession, digital objects and resources. This allows the person doing the data entry to select from an editable enumeration to tag that object with one or more warnings.

In the PUI, the plugin will display the tags for the object, or, in the case of archival objects, any tags from parent objects. The PUI also allows you to add a link to an external page describing why the tags are applied and allows you to enable an additional feedback form that would allow users to suggest additional tags.

I'll try and get this plugin into a better state that's not quite so specific to our workflows and share the repo url next week.


From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Dean DeBolt <ddebolt at uwf.edu>
Sent: Wednesday, November 24, 2021 12:21 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Warnings for collection content in ArchivesSpace

It's my understanding that you can change some of the visuals and text on the opening page of the search page and I'm looking into
some kind of short statement that could go there, or if you have a longer statement, you could place a link there.  I have not done this
yet, so it's kind of a guess on my part.


Dean DeBolt, University Librarian (Professor)/University Archivist
UWF Archives and West Florida History Center
University of West Florida Library
11000 University Parkway
Pensacola, FL  32514-5750
ddebolt at uwf.edu<mailto:ddebolt at uwf.edu>;   850-474-2213

West Florida History Center is the largest and most comprehensive
history collection about Pensacola and the West Florida region.

Digital collections can be found at:  http://uwf.lyrasistechnology.org <https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Farchives.uwf.edu%2F&data=04%7C01%7Cjoshua.d.shaw%40dartmouth.edu%7Cf5f54261128d4bcc105b08d9af6ed8cf%7C995b093648d640e5a31ebf689ec9446f%7C0%7C0%7C637733713613017805%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=Kl7cDeL%2FitsqwEPf0Buf3EXyB0xV5uUzIN1gsoZoVik%3D&reserved=0>
and http://uwf.digital.flvc.org<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fuwf.digital.flvc.org%2F&data=04%7C01%7Cjoshua.d.shaw%40dartmouth.edu%7Cf5f54261128d4bcc105b08d9af6ed8cf%7C995b093648d640e5a31ebf689ec9446f%7C0%7C0%7C637733713613017805%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=g4j9mLaRmFIakPlsh2cSOfzapYi%2FWRLjEbbsNOiGWT8%3D&reserved=0>

If we've been of service, please let us know or our administration,
Dean of Libraries <sclark2 at uwf.edu<mailto:sclark2 at uwf.edu>>

On Wed, Nov 24, 2021 at 11:18 AM Clair, Kevin <kmc35 at psu.edu<mailto:kmc35 at psu.edu>> wrote:
My sense is that ArchivesSpace is so tied to EAD as a data model that a change to one couldn't happen without a change to the other. Right now it seems to me like the best solution for this would be to write a plugin that looks for either a user-defined text field with the content warning in it, or a general note with a specific label indicating a content warning, and displays it as an alert in the PUI.

I'd be curious to hear others' thoughts about this. It's definitely something we would use here.  -k
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of James E. Cross <jcross at clemson.edu<mailto:jcross at clemson.edu>>
Sent: Wednesday, November 24, 2021 12:07 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Warnings for collection content in ArchivesSpace

Has anyone suggested a note for ArchivesSpace that would contain content or trigger warnings for the collection being described? The General note would tend to get lost among the other notes and both the Abstract and Scope and Content Notes do not seem to be quite right either. It would also be important that the note be at the beginning of the ArchivesSpace finding aid so a researcher could see it immediately rather than come further in the description (which they might not read).


Manuscripts Archivist

Special Collections and Archives

Clemson University Libraries

Box 343001

Clemson, SC  29634-3001

Phone: (864) 656-5182

Website: http://library.clemson.edu/depts/specialcollections/<https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Flibrary.clemson.edu%2Fdepts%2Fspecialcollections%2F&data=04%7C01%7Cjoshua.d.shaw%40dartmouth.edu%7Cf5f54261128d4bcc105b08d9af6ed8cf%7C995b093648d640e5a31ebf689ec9446f%7C0%7C0%7C637733713613027803%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=vP85F3StFjvU62aXeaeeDhn72jISrz9CMc9YrpEXhEw%3D&reserved=0>

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