[Archivesspace_Users_Group] Finding Aids in Library Catalog Search?

[Jennifer King]

Our Resource Description Group creates e-portfolios for the finding aids
and in the catalog it displays this way. I'm certain this does confuse some
users, but we found it our best option.

[image: screenshot_GW.png]


On Mon, May 24, 2021 at 12:05 PM Kottman, Miloche <mkottman at ku.edu> wrote:

> We create MARC records in addition to our finding aid site and as far as I
> know we haven’t encountered this issue.  In our MARC records there are
> several clues that it’s a finding aid, not a digital object.  For example,
> we include the following in the MARC records:
>
> ·         555 field:  Finding aid available on the Internet
>
> ·         655 _7 field:  Finding aids. $2lcgft
>
> ·         856 42 field:  $z Finding aid online $u link (older records had
> $3 finding aid
>
>
>
> And in Primo (our discovery interface) they are labelled
> “archival/manuscript material”:
>
>
>
> --Miloche
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Michelle
> Echols
> *Sent:* Monday, May 24, 2021 10:24 AM
> *To:* archivesspace_users_group at lyralists.lyrasis.org
> *Subject:* [Archivesspace_Users_Group] Finding Aids in Library Catalog
> Search?
>
>
>
> Hi All,
>
>
>
> I tried searching the User Group Archive, but I don't see any recent
> threads about this. Apologies if I've just missed something!
>
>
>
> We recently created MARC records in our library catalog that link to
> ArchivesSpace finding aids in order to increase discoverability. However,
> users see the link in the catalog record and are confused when they are
> brought to ArchivesSpace and can't access the archival material itself
> (these materials are not digitized).
>
>
>
> I am wondering now if other institutions have dealt with this issue and
> have advice, or if you have avoided it with a different workflow altogether?
>
> Is it a common practice to generate MARC versions of finding aids for
> non-digitized materials so that they are discoverable through the library's
> catalog and/or WorldCat?
>
> If you *do* create MARC records, do you attach item records with a
> location/barcode for the materials, or do you just link to the finding aid?
>
> If you *do not* create MARC records, does your discovery platform make
> finding aids searchable in another way (e.g. LibGuides)?
>
>
>
> We went the MARC route due to limitations with our current discovery layer
> but are in the process of transitioning to a new one, giving us an
> opportunity to revisit our approach. I'm curious to know if people have
> better solutions or insights into best practices!
>
>
>
> Thank you for any help!
>
>
>
> */ **Michelle Echols*
> Metadata and Cataloging Librarian
>
> West Virginia University Libraries
> (304) 293-4019 office
> michelle.echols at mail.wvu.edu
>
> she/her
>
>
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>


-- 
Jennifer King
Collections Coordinator and Manuscripts Librarian
Special Collections Research Center
George Washington University
Jenking at gwu.edu
202-994-0628
my pronouns are she/her/hers
Schedule an appointment with me <https://calendly.com/jenking-1>
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