[Archivesspace_Users_Group] Containers not being associated with their resources

[Blake Carver]

Are there any errors in your logs? Look for ERROR and/or FATAL
________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Mark Cyzyk <mcyzyk at jhu.edu>
Sent: Monday, March 1, 2021 5:18 PM
To: Rachel Aileen Searcy <rachel.searcy at nyu.edu>; Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Containers not being associated with their resources


Thanks, Rachel!

I've now completely reindexed everything (a "hard reindex") and still no joy.

I am noticing there is no "location.dat" file in our /indexer_pui_state/:

-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 3_archival_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 3_classification.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 3_classification_term.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 3_digital_object_component.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 3_digital_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 3_resource.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 4_archival_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 4_classification.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 4_classification_term.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 4_digital_object_component.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 4_digital_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 4_resource.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 5_archival_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 5_classification.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 5_classification_term.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 5_digital_object_component.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 5_digital_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 5_resource.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 _deletes_deletes.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 repositories_repositories.dat

Should there be?

Our two problem repositories here are 4 and 5.  The Staff interface reports "0" Resources for both.  Yet when I run the Resources List Report I do indeed get back a report with Resources.  Puzzling.

It's like something in the backend DB has become disconnected, but just for these two repositories.  Not sure how.

If anyone has any suggestions, I would greatly appreciate hearing them!

Mark


<><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><>
Mark Cyzyk, M.A., M.L.S.
Library Applications Group
The Sheridan Libraries
The Johns Hopkins University
mcyzyk at jhu.edu<mailto:mcyzyk at jhu.edu>

Verba volant, scripta manent.


On 2/24/21 11:11 AM, Rachel Aileen Searcy wrote:
Hi Mark

We ran into a similar issue recently, where newly created containers were not being properly associated with the resource record, and updates to locations or barcodes were not showing up in searches or the Manage Top Containers view. We looked at the timestamp files for the indexer, and noticed that there was no location.dat file. We performed a soft re-index<https://github.com/archivesspace/tech-docs/blob/master/administration/indexes.md>, after which our containers, barcodes, and locations resumed behaving as expected. We also have recurring monthly system restarts (which will now include a soft re-index going forward) built into our schedule, which seems to help with maintaining overall performance.

I'm not sure if this is exactly what you're experiencing, but I hope it's helpful. Take care,
Rachel

On Mon, Feb 22, 2021 at 5:45 PM Mark Cyzyk <mcyzyk at jhu.edu<mailto:mcyzyk at jhu.edu>> wrote:

Dear ASpace list,

 From one of our Archivists:

> When I create a new container, either manually or by spreadsheet
> ingest, the container appears properly in the Instance field of the
> record. From the resource, I can open the container record and it
> appears to be associated with the resource correctly. However, in the
> container management module, when I search for all containers
> associated with the collection, the recently created container is not
> listed. If I search for the new container's barcode, the container
> appears in the search results but with no associated resource. I can
> also locate the new containers by searching for unassociated containers.

It seems like some linkage is not happening here.

More, this is only happening in his Repository, not our other, larger
Repository.

Has anyone else run into this?

Mark

--
<><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><>
Mark Cyzyk, M.A., M.L.S.
Library Applications Group
The Sheridan Libraries
The Johns Hopkins University
mcyzyk at jhu.edu<mailto:mcyzyk at jhu.edu>

Verba volant, scripta manent.

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--
Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu<mailto:rachel.searcy at nyu.edu>
My pronouns are she/her/hers

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