[Archivesspace_Users_Group] Containers not being associated with their resources

[Mark Cyzyk]

Thanks, Rachel!

I've now completely reindexed everything (a "hard reindex") and still no 
joy.

I am noticing there is no "location.dat" file in our /indexer_pui_state/:

-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
3_archival_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
3_classification.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
3_classification_term.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
3_digital_object_component.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
3_digital_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 3_resource.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
4_archival_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
4_classification.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
4_classification_term.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
4_digital_object_component.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
4_digital_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 4_resource.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
5_archival_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
5_classification.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
5_classification_term.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
5_digital_object_component.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
5_digital_object.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 5_resource.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
_deletes_deletes.dat
-rw-r--r--. 1 archivesspace archivesspace   11 Mar  1 17:13 
repositories_repositories.dat

Should there be?

Our two problem repositories here are 4 and 5.  The Staff interface 
reports "0" Resources for both.  Yet when I run the Resources List 
Report I do indeed get back a report with Resources.  Puzzling.

It's like something in the backend DB has become disconnected, but just 
for these two repositories.  Not sure how.

If anyone has any suggestions, I would greatly appreciate hearing them!

Mark

<><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><>
Mark Cyzyk, M.A., M.L.S.
Library Applications Group
The Sheridan Libraries
The Johns Hopkins University
mcyzyk at jhu.edu

Verba volant, scripta manent.

On 2/24/21 11:11 AM, Rachel Aileen Searcy wrote:
> Hi Mark
>
> We ran into a similar issue recently, where newly created containers 
> were not being properly associated with the resource record, and 
> updates to locations or barcodes were not showing up in searches or 
> the Manage Top Containers view. We looked at the timestamp files for 
> the indexer, and noticed that there was no location.dat file. We 
> performed a soft re-index 
> <https://github.com/archivesspace/tech-docs/blob/master/administration/indexes.md>, 
> after which our containers, barcodes, and locations resumed behaving 
> as expected. We also have recurring monthly system restarts (which 
> will now include a soft re-index going forward) built into our 
> schedule, which seems to help with maintaining overall performance.
>
> I'm not sure if this is exactly what you're experiencing, but I hope 
> it's helpful. Take care,
> Rachel
>
> On Mon, Feb 22, 2021 at 5:45 PM Mark Cyzyk <mcyzyk at jhu.edu 
> <mailto:mcyzyk at jhu.edu>> wrote:
>
>
>     Dear ASpace list,
>
>      From one of our Archivists:
>
>     > When I create a new container, either manually or by spreadsheet
>     > ingest, the container appears properly in the Instance field of the
>     > record. From the resource, I can open the container record and it
>     > appears to be associated with the resource correctly. However,
>     in the
>     > container management module, when I search for all containers
>     > associated with the collection, the recently created container
>     is not
>     > listed. If I search for the new container's barcode, the container
>     > appears in the search results but with no associated resource. I
>     can
>     > also locate the new containers by searching for unassociated
>     containers.
>
>     It seems like some linkage is not happening here.
>
>     More, this is only happening in his Repository, not our other, larger
>     Repository.
>
>     Has anyone else run into this?
>
>     Mark
>
>     -- 
>     <><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><><>
>     Mark Cyzyk, M.A., M.L.S.
>     Library Applications Group
>     The Sheridan Libraries
>     The Johns Hopkins University
>     mcyzyk at jhu.edu <mailto:mcyzyk at jhu.edu>
>
>     Verba volant, scripta manent.
>
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>
> -- 
> Rachel Searcy
> Accessioning Archivist, Archival Collections Management
> New York University Libraries
> 212.998.2539 | rachel.searcy at nyu.edu <mailto:rachel.searcy at nyu.edu>
> My pronouns are she/her/hers

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