[Archivesspace_Users_Group] Bulk updating instances with new Top Containers linked to multiple resources

Yatsonsky, Nicole yatsonskyn at uncw.edu
Thu Jun 17 10:25:49 EDT 2021

Hi Dan,

I think I must have misplaced my brain yesterday and it took your email for me to rethink how I was looking at the merge feature.

Yes, you're so right-all I have to do is add the new Top Container to one instance in each of the subsequent records after it's initially created and then can do a merge feature within the Top Containers of that collection now instead of individually. The top containers being linked to multiple resources through me for a loop at first, but it's of course that simple.

Really can't thank you enough!


From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Dan Michelson
Sent: Wednesday, June 16, 2021 4:32 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Bulk updating instances with new Top Containers linked to multiple resources

[This email originated from outside of UNCW]
Hi Nicole,

What aspect of the merge function wouldn't meet your requirements?  I haven't used it for dealing with this specific situation, but it seems like it would work perfectly.  Either create a new box A to merge into or update one of the existing top container records with the appropriate data and merge the others into that one.


On Wed, Jun 16, 2021 at 1:20 PM Yatsonsky, Nicole <yatsonskyn at uncw.edu<mailto:yatsonskyn at uncw.edu>> wrote:
Hi all,

We are condensing several boxes from collections into multiple-collection boxes. For example, Collection# 1 Box 1, Collection #2 Box 5, and Collection# 3, Box 10 will now all be in Box A.

Is there a way to simply replace all instances of Box 1 in Collection 1's resource record with Box A, maintaining any child information like folder numbers in the Instances, without having to individually click on each archival object and update the instance?

There aren't enough archival objects to warrant exporting as a CSV, editing the file, and then importing it back, but just enough to sometimes make it a hassle in certain resource records. Since these new top containers are linked to multiple resource records, I'm also wary of it creating duplicates that way.

Essentially it would be helpful if there was basically a way in the Top Containers page to "replace" a box with another, though I don't see anything like that, and merge isn't exactly what we're looking for.


Nicole Yatsonsky, CA
Special Collections Library Specialist
Randall Library
UNC Wilmington

"The great use of a life is to spend it for
something that outlasts it."  ~ William James

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Dan Michelson
Project Manager Archivist
Smith College Special Collections

Special Collections is moving into the new Neilson Library and will be closed from May 31st until August 30th. All services will be temporarily unavailable. We look forward to reopening in the fall, 2021. Additional information can be found on our website<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibraries.smith.edu%2Fspecial-collections%2Fabout-special-collections%2Frenovation-transition&data=04%7C01%7Cyatsonskyn%40uncw.edu%7C19ac621d843b496962e208d93105e017%7C2213678197534c75af2868a078871ebf%7C1%7C0%7C637594723570916153%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=%2FBQtCRPSbLRGCtdl2YjEiMQC0FAjC7NYbVOBGF7jJKc%3D&reserved=0>.
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