[Archivesspace_Users_Group] Bulk updating instances with new Top Containers linked to multiple resources

[Dan Michelson]

Hi Nicole,

What aspect of the merge function wouldn't meet your requirements?  I
haven't used it for dealing with this specific situation, but it seems like
it would work perfectly.  Either create a new box A to merge into or update
one of the existing top container records with the appropriate data and
merge the others into that one.

Dan

On Wed, Jun 16, 2021 at 1:20 PM Yatsonsky, Nicole <yatsonskyn at uncw.edu>
wrote:

> Hi all,
>
>
>
> We are condensing several boxes from collections into multiple-collection
> boxes. For example, Collection# 1 Box 1, Collection #2 Box 5, and
> Collection# 3, Box 10 will now all be in Box A.
>
>
>
> Is there a way to simply replace all instances of Box 1 in Collection 1’s
> resource record with Box A, maintaining any child information like folder
> numbers in the Instances, without having to individually click on each
> archival object and update the instance?
>
>
>
> There aren’t enough archival objects to warrant exporting as a CSV,
> editing the file, and then importing it back, but just enough to sometimes
> make it a hassle in certain resource records. Since these new top
> containers are linked to multiple resource records, I’m also wary of it
> creating duplicates that way.
>
>
>
> Essentially it would be helpful if there was basically a way in the Top
> Containers page to “replace” a box with another, though I don’t see
> anything like that, and merge isn’t exactly what we’re looking for.
>
>
>
> Thanks!
>
>
>
> Nicole Yatsonsky, CA
>
> *Special Collections Library Specialist*
>
> *Randall Library*
>
> UNC Wilmington
>
> 910.962.3412
>
>
>
> *"The great use of a life is to spend it for*
>
> *something that outlasts it."  ~ William James*
>
>
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-- 
Dan Michelson
Project Manager Archivist
Smith College Special Collections

Special Collections is moving into the new Neilson Library and will be
closed from May 31st until August 30th. All services will be temporarily
unavailable. We look forward to reopening in the fall, 2021. Additional
information can be found on our website
<https://libraries.smith.edu/special-collections/about-special-collections/renovation-transition>.
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