[Archivesspace_Users_Group] ArchivesSpace Update - July 2021

Fri Jul 30 17:00:36 EDT 2021

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ArchivesSpace Update – July 2021

Development

A release candidate for ArchivesSpace v3.0.2 is currently available at https://github.com/archivesspace/archivesspace/releases/tag/v3.0.2-RC1. We expect to put out the production release in early August.

Version 3.0.2 is the direct result of community feedback about the migration of date sub-records attached to agents. The updated migration will create an equal number of new structured date sub-records from the original date sub-records and do some parsing of date expressions in range dates into begin and end date expressions. This is the only difference from v3.0.1. If you previously upgraded to 3.0.0 or 3.0.1, this upgrade is not necessary for you because the migration of your dates already took place. If you have not previously upgraded, we recommend going directly to 3.0.2 when it and you are ready. For any of these versions, some human-initiated cleanup of date sub-records may be required, depending on your local best practices and preferences for recording date information.

Registration open - ArchivesSpace 7th Annual Member Forum

Registration is still available<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2770599937/ArchivesSpace+Member+Forum+2021> for the 7th Annual ArchivesSpace Member Forum!

Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace.  While traditionally an in-person event, ArchivesSpace will be holding its seventh Annual Member Forum virtually.

This free event is a chance for ArchivesSpace members to come together to highlight the work they are doing in ArchivesSpace, show off new plugins or tools they’ve developed, and attend instructional sessions and discussions on a variety of topics. As with our previous Annual Member Forums, it is being held in conjunction with the Society of American Archivists annual meeting, but it is not part of SAA and does not require registration for the SAA Annual Meeting.

When:

Presentations, breakout discussions, and casual mixers will be held on August 2-4, 2021, and all individuals from ArchivesSpace member institutions are welcome to attend some or all of the sessions on these days.  Times vary by day so be sure to review the agenda<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2770599937/ArchivesSpace+Member+Forum+2021>.  Times are listed in ET but you can use the “find your local time” feature to confirm the event date and time for your region.

Where:

All online via Zoom, with opportunities to join via computer or phone.

Who Can Attend:

The ArchivesSpace Member Forum is open to individuals from ArchivesSpace member institutions only. To register, you must use an institutional email address associated with an ArchivesSpace member institution.  Registrations using personal email addresses and addresses associated with non-member institutions will not be accepted.  This means that events with limited capacity may fill before you are able to correct your registration.

Online registration:

https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2770599937/ArchivesSpace+Member+Forum+2021

Registrations for each day are separate and you must register individually for all days/events you are interested in attending.  Registration information is linked above each event on the agenda.

Webinar Rescheduling Announcement: Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

Due to the impact of Hurricane Elsa on the presenters, this webinar has been rescheduled from its original date of July 7, 2021.  This webinar will now be on September 1, 2021. If you registered for the original webinar, your registration has been transferred to the new webinar date.

When: September 1, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw

This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

Webinar description:

In February 2020, USF Libraries – Tampa Special Collections formally began the process to migrate to ArchivesSpace. Those discussions quickly stalled, however, when the University asked that they begin to formulate continuity of operations plans for remote work in preparations for what was then a hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time to migrate to ArchivesSpace. The campus was closed, no Reading Room services could be provided, and staff wanted to engage in meaningful projects. Guiding a team consisting of librarians, staff, and student employees, Special Collections organized a multi-phase plan for preparing data for migration, undergoing migration, and cleaning records in ArchivesSpace. As staff begin to gain more physical access in 2021, they are finalizing the clean up and ready to engage with patrons using ArchivesSpace.

In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF Libraries – Tampa Special Collections will illustrate how they structured their complete migration to ArchivesSpace in a remote environment, including the active incorporation of student workers with various levels of archival experience. No one on staff had prior experience with ArchivesSpace and all members of the team were trained in stages. They will also address how this project encouraged a more holistic reassessment, including systematically evaluating finding aids for missing information, conscious editing of descriptive content and subject headings, and the addition of classification headers.

A Q&A will follow.

Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 years of experience implementing policies, procedures, guidelines, and best practices in the archival field. She currently serves as President of the Academy of Certified Archivists and Co-Manager of the Society of American Archivists’ Digital Archives Specialist (DAS) Exam.

Amanda Boczar is Special Collections Operations Manager at the University of South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 12 years of experience in higher education, and joined the library in 2019. She was responsible for the migration to ArchivesSpace, and supervised student and employee training through the process.

Ana Temkina is a student assistant at USF Libraries Tampa campus, Special Collections. She received her bachelor’s degree in Library and Information Science, Children’s Literature track, from St. Petersburg State University of Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology and will soon graduate to continue her academic path at the University of Kentucky. Library work remains one of her great passions.

Membership Update

We are excited to welcome our newest members to our community! Our new members since June 30 include:

  *   Corning Museum of Glass (Corning, NY)
  *   James Madison University (Harrisonburg, VA)
  *   Lewis Ginter Botanical Garden (Richmond, VA)
  *   Multnomah County Archives  (Portland, OR)
  *   National Library and Information System Authority of Trinidad & Tobago (NALIS)  (Port of Spain, Trinidad and Tobago)
  *   Preservation Foundation of Palm Beach (Palm Beach, FL)
  *   Santa Barbara Historical Museum (Santa Barbara, CA)
  *   The Cathedral of St. Philip (Atlanta, GA)

As of July 30, we have 441 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.

________________________________

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
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