[Archivesspace_Users_Group] Unable to edit / delete accessions or resources after upgrade to MySQL database

Blake Carver blake.carver at lyrasis.org
Wed Jul 14 16:21:53 EDT 2021

It's hard to know for sure what's going on with this.
You were running 1.3 with MySQL and everything was fine?
They did the upgrade, you login and see everything is gone and it's running on Apache Derby... EEK!
You let them know, they connect it to MySQL again and now it's in this state.
So they probably hooked you up with your old 1.3 DB that has been upgraded to 2.8.1.
Or maybe it's set to talk to the wrong DB, and it's empty. If it's empty, maybe they have a backup of the old DB?
My guess is that they brought over the /data/ directory. That directory has all the solr stuff in it, and if they did bring that over, things are likely in this weird state.
I'd start by asking them a couple of questions

  1.  Did they indeed hook you back to the old db that is now upgraded? Are they sure the config is updated to talk to the right DB? They should be able to search the DB directly to see what's in there.
  2.  Did they copy over all the stuff in /data/ ? If so, you don't want all that stuff. Tell them to empty that directory and restart it.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Merryman, Ann <MERRYMAA at uscupstate.edu>
Sent: Wednesday, July 14, 2021 4:02 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Unable to edit / delete accessions or resources after upgrade to MySQL database

Good afternoon hive mind…long time lurker, first time writer.  :)  I’m going to try to make this question concise:

·        I have just been upgraded to v2.8.1 (from v1.3.0…don’t judge!  Lol) on a locally-hosted instance of AS, managed by my university’s IT department.

·        When my instance was upgraded, I got the following warning message:

Database Warning: You are currently using the embedded database (Apache Derby). The embedded database is for testing/demo purposes only. You should use MySQL for any data intended for production, including data in a test instance that you intend to move over to a production instance.

·        The vendor let us know that there were not any upgrade paths from the demo database to MySQL, and the information would have to be re-entered (this is fine, as I had backed up everything and could re-enter)

·        Once IT built the MySQL database, however, all the accession and resource records  actually showed up.  ???

The problem is, while I can *see* the records on the back end, I can’t edit or delete them.  However, they are visible and searchable on the PUI.  I’ve attached a few images for reference.

I’m trying to determine what the best course of action might be before I go back to my IT department, as I’m going to have to explain what the issue is to them as best I can (they’re not really familiar with AS or archival processes, unfortunately).  I’m not clear on why the data pulled over if there wasn’t a path, and I’m not tech savvy enough to guess at what my IT department did.  I could also email AS tech support, but I thought I’d start here to see if anyone has seen this or has something to try first.

Any thoughts or suggestions from the group would be greatly appreciated, or even just sympathetic noises.  :)

Thanks so much,


“For the things we have to learn before we can do them, we learn by doing them.” ~ Aristotle

Ann E. Merryman, MLIS

Associate Librarian

Coordinator of Archives and Special Collections

[cid:image002.png at 01D778C9.9E3A4EE0]

USC Upstate, Library 263

800 University Way

Spartanburg, SC 29303

Office:  864-503-5275

merrymaa at uscupstate.edu

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