[Archivesspace_Users_Group] Top Container/Location issue

Mon Jan 25 11:25:03 EST 2021

Thanks, Carrie, for bringing this up! I was going to, as I hadn't seen anyone else mention it and it had been incredibly frustrating that even when you type in the exact location it still wouldn't pull up the correct one, but I wasn't sure if maybe it was just us.

I tried Trevor's suggestions on using "Relevance" and "Descending" in preferences and it isn't 100% perfect but it's much better than it was. I'd say about 80% have now come up in the list since, in comparison to hardly any before.

Thanks, Trevor! Maybe there will be a general fix on the backend at some point.

Nicole Yatsonsky, CA
Special Collections Library Specialist
Randall Library
UNC Wilmington

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Trevor Thornton
Sent: Monday, January 25, 2021 11:02 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Top Container/Location issue

[This email originated from outside of UNCW]
Hi again-

I was digging into this a little deeper because the same problem was reported later on Friday by one of our staff testing 2.8.1.

I was wrong when I said the results when searching for a location from a top container view were inconsistent with a search from the main locations page. In testing it again I found that they were both wrong the same way.

What I discovered, however, was that, when I search/filter on the main locations list, the expected results were actually on the last page, at the end, which suggests that the sort direction was wrong. Changing it from ascending to descending (in the preferences) fixed the issue for me - I got the results I expected, both in the main locations list and when searching from a top container.

My guess is that it's sorting by relevance score (higher score = more relevant) rather than relevance rank, so the sort order when using 'ascending' is the opposite of what I expected it would be.

I could still be missing something - let me know if this works for you.

-Trevor

On Sat, Jan 23, 2021 at 4:42 PM Daniels,Carrie <carrie.daniels at louisville.edu<mailto:carrie.daniels at louisville.edu>> wrote:
Thanks, Trevor -
I do love the user preferences options - thanks for the reminder. But you are right, it doesn't solve my problem. Thanks for the ideas, though!
Carrie

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Trevor Thornton <trthorn2 at ncsu.edu<mailto:trthorn2 at ncsu.edu>>
Reply-To: "Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Date: Friday, January 22, 2021 at 2:24 PM
To: "Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Top Container/Location issue

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I responded too quickly. We had a similar issue with searching for subjects and agents to link to a record, and adjusting the default sort column preferences fixed it (when you started typing in a subject or name the list of suggestions matched what you typed). But the same doesn't seem to be true for searching locations to link to a top container.

It does do something, though, because the list of results changes when that preference changes, but the results aren't what you'd expect, and don't match what you get when you use the search filter on the main locations page.

On Fri, Jan 22, 2021 at 1:18 PM Trevor Thornton <trthorn2 at ncsu.edu<mailto:trthorn2 at ncsu.edu>> wrote:
Hi Carrie-

In 2.8 the ordering of those results is specified in the preferences, which you can get to via the dropdown menu on the top right next to your user name. Preferences can be set globally, by repository or by user (presumably the more specific ones override the less specific ones but I haven't tested that).

On the preferences page, look for "Location Browse Columns", and under that look for "Default Sort Column". Setting that to "relevance" should get the locations to sort the way you're used to. By default, they sort alphabetically by name.

-Trevor

On Fri, Jan 22, 2021 at 12:57 PM Daniels,Carrie <carrie.daniels at louisville.edu<mailto:carrie.daniels at louisville.edu>> wrote:
Hello ArchivesSpace world -

I'm seeing behavior in version 2.8.1 that I hope is "just" a bug. It's a location issue, but seems to be a little different from the other location issues that have already been reported, and I'm wondering if anyone else is encountering it.

When adding a location to a top container, we used to be able to enter location coordinates in the Location field in order to bring up a suggested list. It wasn't perfect, but normally the location we were looking for was in the first couple suggestions.  Since moving to 2.8.1, this functionality seems to be missing. When we enter any of the coordinates, we either get the first few entries from the entire list of locations, or we get a more random list that includes entries that completely lack matches to the coordinate(s) we entered. We can, of course, use the browse function, but as others have noted recently, when you are working with many boxes, it gets old really fast!

Thanks,
Carrie

Carrie Daniels
(she/her/hers)
University Archivist and Director,
Archives & Special Collections
University of Louisville

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Trevor Thornton
Applications Developer, Digital Library Initiatives
North Carolina State University Libraries

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Trevor Thornton
Applications Developer, Digital Library Initiatives
North Carolina State University Libraries
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Trevor Thornton
Applications Developer, Digital Library Initiatives
North Carolina State University Libraries
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