[Archivesspace_Users_Group] Unable to view suppressed records

[Angela Kroeger]

Thank you, Dan! This is exactly what I needed.

I'll inform the affected users that they need to edit their preferences.

--Angela


Angela Kroeger
Metadata Coordinator
Archives and Special Collections
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu

402.554.4159
akroeger at unomaha.edu<mailto:akroeger at unomaha.edu>
They | Them | Their

[cid:53e5ab63-5fa9-4ac6-9f11-d689a27ff4b0]

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Daniel Michelson <dmichelson at smith.edu>
Sent: Tuesday, January 12, 2021 9:56 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Unable to view suppressed records

Non-NU Email
________________________________
Hi Angela,

There are actually two requirements for viewing suppressed records.  First is the user permissions, but in addition, the first setting in user preferences ("Show Suppressed?") must be checked.

Hope that helps.

All the best,

Dan

On Tue, Jan 12, 2021 at 10:44 AM Angela Kroeger <akroeger at unomaha.edu<mailto:akroeger at unomaha.edu>> wrote:
As admin, I am able to view suppressed records. When I search the repository, suppressed records appear in the search results with a prominent "suppressed" flag ahead of the title.

However, for users who are not admins, there doesn't seem to be any way for them to view suppressed records, even when they are assigned to a group that has "view suppressed records in this repository" checked in the permission list.

For example, someone in the Manager group is unable to view the resource record they themself just suppressed. I have confirmed that the Manager permission includes both "suppress the major record types in this repository" and "view suppressed records in this repository." And I have confirmed that the user in indeed in the Manager group. They should be able to view suppressed records, but testing both search and browse for known suppressed resource records confirms that these records are not visible to them.

What am I missing? What else do I need to do to allow Managers to actually view suppressed records?

Thank you!


Angela Kroeger
Metadata Coordinator
Archives and Special Collections
UNO Libraries | Criss Library 107
University of Nebraska at Omaha | unomaha.edu<http://unomaha.edu>

402.554.4159
akroeger at unomaha.edu<mailto:akroeger at unomaha.edu>
They | Them | Their

[cid:176f74c019bb2209c141]

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--
Dan Michelson
Project Manager Archivist
Smith College Special Collections

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