[Archivesspace_Users_Group] ArchivesSpace 2.8.1 Edit Default Values

Andrew Morrison andrew.morrison at bodleian.ox.ac.uk
Thu Jan 7 07:32:54 EST 2021

I have created a ticket to propose improvements to checkboxes in 



On 06/01/2021 19:53, Kim Pham wrote:
> Hi Andrew - Ahh, it looks like that's what I needed to do, it works 
> now. Thanks a lot!
> Kim Pham
> Information Technologies Librarian, University of Denver
> 303-871-2285
> @tolloid
> ------------------------------------------------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org 
> <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of 
> Andrew Morrison <andrew.morrison at bodleian.ox.ac.uk>
> *Sent:* Wednesday, December 30, 2020 03:49
> *To:* archivesspace_users_group at lyralists.lyrasis.org 
> <archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] ArchivesSpace 2.8.1 Edit 
> Default Values
> Is "Pre-populate Records?" checked in your own user preferences? User 
> preferences take precedence over repository preferences, and both take 
> precedence over global preferences. Initially your user preferences 
> are unset, so a checkbox like "Pre-populate Records?" will appear 
> unticked, but if it is enabled in repository or global preferences 
> then it will work. However, if you edit your user preferences, for 
> example to change the columns in a list view, when you click save that 
> unticked checkbox means the feature will be disabled, for you, from 
> that point on.
> I do not think there is any way to return a user account to its 
> initial state except by deleting a row in the MySQL database. It would 
> be better if single checkboxes were replaced with three radio buttons 
> labeled something like "Yes", "No", and "Use repository/global 
> setting". Better yet, if admins could lock them into the last of those 
> three, preventing users from changing them, then you could enforce 
> policies like always user default values. But I suspect that would 
> require a lot of work to implement and test.
> Another thing to look out for is that default values are set up on a 
> per-repository basis. So you can have "Pre-populate Records?" enabled 
> in global preferences, but it will only actually work globally if all 
> the repositories in your system have been set up with default values.
> Andrew.
> On 22/12/2020 16:23, Kim Pham wrote:
>> Hello,
>> I'm having trouble with the edit default values feature in 2.8.1. I'm 
>> trying it with Resource records, and it works in our current 2.7.0 
>> version, but it is not working in the 2.8.1 version that we want to 
>> launch. I enabled Pre-populate in the global and repository 
>> preferences but our values still don't show up. I also tried the 
>> online sandbox http://sandbox.archivesspace.org/ 
>> <https://urldefense.com/v3/__http://sandbox.archivesspace.org/__;!!NCZxaNi9jForCP_SxBKJCA!FkSTtTlPSlTbuiJmhXvTgAUBmFNZIqSuACvwd8HBeiLk8Wn-0lxQSodKLGbJHt9uPg$>. 
>> Is anyone else experiencing issues with this feature? Thanks,
>> Kim Pham
>> Information Technologies Librarian, University of Denver
>> 303-871-2285
>> @tolloid
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