[Archivesspace_Users_Group] Query re search functionality - ArchivesSpace 3.1

Thu Dec 16 18:06:42 EST 2021

Hi Joshua and Andrew,

Thanks for your helpful replies, we'll give these suggestions a try!

All the best,
Isobel

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Joshua D. Shaw
Sent: Wednesday, 15 December 2021 1:07 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Query re search functionality - ArchivesSpace 3.1

Hey Andrew

Pretty sure this does affect the typeahead sort (at least in the 3.x series). The 2.8.x were a bit buggy about this and I know I had to override the sort in an init for those for some types (definitely agents).

jds

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Andrew Morrison <andrew.morrison at bodleian.ox.ac.uk<mailto:andrew.morrison at bodleian.ox.ac.uk>>
Sent: Tuesday, December 14, 2021 8:22 AM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org> <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Query re search functionality - ArchivesSpace 3.1

I don't think user preferences affect the drop-down displayed when you start typing. That's hardcoded to sort by title (I agree that relevance would be better.)

You could try prefixing with a Solr index field name. For example, to only list resources which have the word cheese in their title, not elsewhere, enter title:cheese in the Resource field.

How many hits you get back will also be influenced by the value of AppConfig[:solr_params] in your config.rb file. If your system isn't set up with 'q.op' => 'AND', or 'mm' => '100%', then the more terms you add the more hits you'll get. You can add + or - to terms to specify whether they must, or must not, be present for a record to match. For example +title:tennis -title:golf will list only records with titles containing the word tennis, excluding any whose titles contain the word golf.

Andrew.

On 14/12/2021 12:32, Joshua D. Shaw wrote:
Hi Isobel

In versions 2.8.0 (maybe 2.8.1) forward, there are additional options to set browse/search sort order that also affect the typeaheads. Go to the dropdown by your username in the top right and set the default sort column and direction in either the global or repo settings (depends on your need).

The sort column & direction defaults to title, ascending for pretty much everything which makes it really hard to find things in the typeaheads. I think the default should probably have been relevance, descending which is what I've set ours to.

Hope that helps,
Joshua

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org><mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Isobel Johnstone <isjohnst at nla.gov.au><mailto:isjohnst at nla.gov.au>
Sent: Monday, December 13, 2021 8:00 PM
To: 'Archivesspace Users Group' <archivesspace_users_group at lyralists.lyrasis.org><mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Query re search functionality - ArchivesSpace 3.1

Hi all,

We're in the process of upgrading from ArchivesSpace 2.1.2 to ArchivesSpace 3.1.1. We've noticed some differences in search functionality, notably when searching for Resources/Accessions in Top Containers ("Manage Top Containers" -> searching in the "Resource" or "Accession" fields).

e.g. Searching by Identifier or Title in our current instance brings up the relevant collection at the top search result; when we perform the same searches in AS 3.1, the relevant collection appears very low down the dropdown list of search results, or not at all. Searching in inverted commas doesn't make a noticeable difference.

Has anyone else experienced this? And any tips about how to improve the search results?

Thanks for your help,

Isobel

Dr Isobel Johnstone  | Archival Processing team | Collection Management | National Library of Australia

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