[Archivesspace_Users_Group] ArchivesSpace Update - August 2021

Jessica Crouch Jessica.Crouch at lyrasis.org
Tue Aug 31 14:29:08 EDT 2021

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ArchivesSpace Update – August 2021


ArchivesSpace v3.0.2 is currently available at https://github.com/archivesspace/archivesspace/releases/tag/v3.0.2. Version 3.0.2 is the direct result of community feedback about the migration of date sub-records attached to agents. The updated migration will create an equal number of new structured date sub-records from the original date sub-records and do some parsing of date expressions in range dates into begin and end date expressions. This migration will be skipped if you previously upgraded to 3.0.0 or 3.0.1.

Please note that the timing of this smaller release was intended to meet the needs of institutions that needed to complete an upgrade before the end of the summer. If you do not have that kind of time pressure, you should wait for the 3.1.0 version, which we expect to put out very soon. That will be a more typical release with the usual complement of bug fixes, feature enhancements, and infrastructure improvements.

Webinar Rescheduling Announcement: Virtual Every Step of the Way: Migrating to ArchivesSpace during Remote Work

Due to the impact of Hurricane Elsa on the presenters, this webinar has been rescheduled from its original date of July 7, 2021.  This webinar will now be on September 1, 2021. If you registered for the original webinar, your registration has been transferred to the new webinar date.

When: September 1, 2021

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00 pm PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_p_-DXUf8S1KlEYmsheGujw

This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

Webinar description:

In February 2020, USF Libraries – Tampa Special Collections formally began the process to migrate to ArchivesSpace. Those discussions quickly stalled, however, when the University asked that they begin to formulate continuity of operations plans for remote work in preparations for what was then a hypothetical shutdown.

Early into lockdown, USF determined that it would actually be the perfect time to migrate to ArchivesSpace. The campus was closed, no Reading Room services could be provided, and staff wanted to engage in meaningful projects. Guiding a team consisting of librarians, staff, and student employees, Special Collections organized a multi-phase plan for preparing data for migration, undergoing migration, and cleaning records in ArchivesSpace. As staff begin to gain more physical access in 2021, they are finalizing the clean up and ready to engage with patrons using ArchivesSpace.

In this webinar, Tomaro Taylor, Amanda Boczar, and Anastasia Temkina of USF Libraries – Tampa Special Collections will illustrate how they structured their complete migration to ArchivesSpace in a remote environment, including the active incorporation of student workers with various levels of archival experience. No one on staff had prior experience with ArchivesSpace and all members of the team were trained in stages. They will also address how this project encouraged a more holistic reassessment, including systematically evaluating finding aids for missing information, conscious editing of descriptive content and subject headings, and the addition of classification headers.

A Q&A will follow.

Presenter Information:

Tomaro Taylor is the Head of Special Collections at the University of South Florida Libraries Tampa campus. A Certified Archivist, Tomaro has nearly 20 years of experience implementing policies, procedures, guidelines, and best practices in the archival field. She currently serves as President of the Academy of Certified Archivists and Co-Manager of the Society of American Archivists’ Digital Archives Specialist (DAS) Exam.

Amanda Boczar is Special Collections Operations Manager at the University of South Florida Libraries Tampa campus. Amanda holds a Ph.D. in History with over 12 years of experience in higher education, and joined the library in 2019. She was responsible for the migration to ArchivesSpace, and supervised student and employee training through the process.

Ana Temkina is a student assistant at USF Libraries Tampa campus, Special Collections. She received her bachelor’s degree in Library and Information Science, Children’s Literature track, from St. Petersburg State University of Culture and Arts, Russia. At USF she is doing her MA in Applied Anthropology and will soon graduate to continue her academic path at the University of Kentucky. Library work remains one of her great passions.

Announcing the first ArchivesSpace Core Committers Open Call

The ArchivesSpace Core Committers group will offer their first community-wide open call on September 13, 2021, at 2pm ET/11am PT.  This call is open to anyone using or interested in using ArchivesSpace in a more technical capacity.

The ArchivesSpace Core Committers group<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/102893918/Core+Committers+Group> is made up of volunteers within the ArchivesSpace community with a proven track record of contributing to the ArchivesSpace application, including reviewing pull requests, writing technical documentation, and contributing code to ArchivesSpace.

Registration is currently open for this open call. This open call will cover the build system and testing suite within ArchivesSpace. Following a brief presentation, you will have the opportunity to ask questions about the topic. Once those run out we will answer other technical questions if time allows.

ArchivesSpace Core Committers Open Call

Date: September 13, 2021

Time: 2:00pm ET / 11:00am PT

Topic: The ArchivesSpace build system and testing suite

Registration:  https://lyrasis.zoom.us/meeting/register/tZUtc-qrpzguGdIQndPjxjZ17lHwrjoAq7nH

Please note this session will not be recorded but notes will be made available after the fact on the ArchivesSpace wiki.

If you have any questions, feel free to contact us at ArchivesSpaceHome at lyrasis.org.

Recordings available - ArchivesSpace 7th Annual Member Forum

Thank you to everyone who attended some portion of the 7th Annual ArchivesSpace Member Forum.  It was a great three days hearing about the exciting work happening in ArchivesSpace and learning about new features, plugins and tips! The recordings and resources from the week’s sessions are now available on the event wiki at https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2770599937/ArchivesSpace+Member+Forum+2021.

If you attended any portion of the forum, please take some time to fill out the post-forum evaluation at https://www.surveymonkey.com/r/D2GPMLD.  Your feedback will help us determine what did and didn’t work during this forum and how to make future forums even better.

Again, thank you to all of you who attended and presented at this year’s Member Forum.  We look forward to seeing you (hopefully in person) at next year’s forum!

Announcement from our colleagues at LYRASIS: LYRASIS 2021 Open Source Software Survey Report now available

LYRASIS, the organizational home of ArchivesSpace, announces the release of the LYRASIS 2021 Open Source Software Survey: Understanding the Landscape of Open Source Software Support in American Libraries authored by Hannah Rosen, Strategist for Research and Scholarly Communication, and Jill Grogg, Strategist for Content and Scholarly Communication Initiatives. The report can be accessed on the new LYRASIS Research Repository at https://research.lyrasis.org/handle/20.500.12669/97.

As a global nonprofit serving knowledge communities worldwide, LYRASIS invests in open source software (OSS) both as an institutional home for different OSS communities and as an OSS service provider. LYRASIS is the organizational home of ArchivesSpace, DSpace, CollectionSpace, Fedora, and VIVO. To better understand how GLAM institutions interact with these kinds of OSS programs, LYRASIS conducted a survey of its membership and users in the spring of 2021. The survey focused on challenges and opportunities in community-supported open source software (OSS). The survey questions were designed with input from LYRASIS members who were keenly interested in understanding how their peers support and advocate for OSS programs. The survey was divided into three sections: funding and support for OSS; justifying the use of OSS; and evaluating OSS.

Included in this report are the results of the 2021 LYRASIS OSS survey along with an executive summary outlining the key findings from survey respondents. These findings paint a broad picture of the OSS landscape for libraries, archives, museums, and research institutions, particularly American academic institutions, and contextualize the current environment for OSS. The goal of the report is to provide the field with a better understanding of overarching attitudes within their community and to see where they fit within the spectrum. The survey results will hopefully also help institutions better justify and support OSS and help OSS communities better serve their communities and demonstrate their value.

The OSS report grew from the research priorities set by the LYRASIS Leader’s Circle. The survey was conducted between March 1st and April 9th, 2021 and distributed via email to all LYRASIS members, as well as via two listservs run and maintained by LYRASIS staff, and sent to additional targeted groups within the LYRASIS community.

Membership Update

We are excited to welcome our newest members to our community! Our new members since July 31 include:

  *   Canadian Centre for Architecture (Montreal, QC)
  *   St. Norbert College (De Pere, WI)

As of August 31, we have 445 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>

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