[Archivesspace_Users_Group] question about exporting ref ids and related q about component unique ids

[Wendy Scheir]

Thank you so much, Noah and Rachel! This is so helpful. I'll investigate
the plugin and complementary script, and will get in touch if I have any
questions!

Wendy

On Tue, Sep 15, 2020 at 2:40 PM Rachel Aileen Searcy <rachel.searcy at nyu.edu>
wrote:

> Hi Wendy,
>
> I just wanted to follow-up on Noah's plug (heh) for the digitization work
> order plugin. The plugin allows the archivist to generate a tsv file of
> descriptive metadata for selected components within a resource record, and
> one of the fields included in that is the refid. Users have the option to
> download a report of the metadata, or to additionally generate a work order
> that creates and assigns component unique identifiers to the components
> (unless there is already a value in that field); the newly created cuid is
> then inserted into that field in the component record. We had previously
> relied on Archivists' Toolkit refids for file naming during digitization,
> but couldn't do that with the longer ones in ArchivesSpace, which prompted
> this cuid-based workflow. We have instructions on how to run the
> <https://docs.google.com/document/d/11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao/edit#>
> plugin
> <https://docs.google.com/document/d/11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao/edit#> in
> our local user manual here.
>
> We handle the digital object record creation piece through a complementary utility
> script <https://github.com/NYULibraries/aspace-do-update>that associates
> the newly created digital object with the resource component's URI, which
> is exported in the work order.
>
> I hope this helps, but also feel free to get in touch if you have further
> questions.
>
> Rachel
>
> On Tue, Sep 15, 2020 at 2:15 PM Noah Huffman <noah.huffman at duke.edu>
> wrote:
>
>> Hi Wendy,
>>
>>
>>
>> Your method would work and it generally describes a workflow we’ve used
>> from time to time.
>>
>>
>>
>> To simplify getting the refIDs and other component metadata out of ASpace
>> and into CSV, you might consider installing this plugin:
>> https://github.com/hudmol/digitization_work_order
>> <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_hudmol_digitization-5Fwork-5Forder&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=KLvasHYORJKubYNZkQWVsdImaWKhOeAn_wCtYDdmzXM&e=>
>>
>>
>>
>> There are other ways to use the API to batch create/link DOs to archival
>> objects depending on your use case, workflow, and your comfort level
>> writing scripts and working with the API, but integrating the plugin above
>> into the workflow you’ve described is probably the easiest way to batch
>> create and link DOs using the staff interface…at least as far as I know.
>>
>>
>>
>> -Noah
>>
>>
>>
>> ================
>>
>> Noah Huffman
>>
>> Archivist for Metadata, Systems, and Digital Records
>>
>> David M. Rubenstein Rare Book & Manuscript Library
>>
>> Duke University | 919-660-5982
>>
>> http://library.duke.edu/rubenstein/
>> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.duke.edu_rubenstein_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=mUTxJYy5xXwaSWOok1dnVsS6C24mUANQWCqjfIo7XG0&e=>
>>
>> Pronouns: he / him / his
>>
>>
>>
>>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
>> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Wendy
>> Scheir
>> *Sent:* Tuesday, September 15, 2020 11:38 AM
>> *To:* Archivesspace Users Group <
>> archivesspace_users_group at lyralists.lyrasis.org>
>> *Subject:* [Archivesspace_Users_Group] question about exporting ref ids
>> and related q about component unique ids
>>
>>
>>
>> Hi,
>>
>>
>>
>> In v2.8, I want to import digital objects and associate them with
>> existing archival objects without having to do these associations manually
>> DO by DO. The only way that I can see how to do this would be to export a
>> collection in EAD format, transform the EAD into csv or xls, copy the ref
>> ids into the DO import spreadsheet, fill out the rest of the DO
>> spreadsheet, and import the digital object spreadsheet.
>>
>>
>>
>> My questions are:
>>
>> 1. Will this method I've described work?
>>
>> 2. Is this the easiest way to accomplish the task through the staff
>> interface?
>>
>> 3. If not, would someone point me to instructions on a better way to do
>> it?
>>
>>
>>
>> And, a related question:
>>
>> 4. Is there a way to make Component Unique Identifiers replace
>> auto-generated ref ids?
>>
>>
>>
>> Many thanks,
>>
>> Wendy
>> _______________________________________________
>> Archivesspace_Users_Group mailing list
>> Archivesspace_Users_Group at lyralists.lyrasis.org
>>
>> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=Dr_fbSId-VGba6cWyq54lBZ3Bjg-qScAZuqT93HQAzM&e=
>>
>
>
> --
> Rachel Searcy
> Accessioning Archivist, Archival Collections Management
> New York University Libraries
> 212.998.2539 | rachel.searcy at nyu.edu
> My pronouns are she/her/hers
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