[Archivesspace_Users_Group] question about exporting ref ids and related q about component unique ids

[Rachel Aileen Searcy]

Hi Wendy,

I just wanted to follow-up on Noah's plug (heh) for the digitization work
order plugin. The plugin allows the archivist to generate a tsv file of
descriptive metadata for selected components within a resource record, and
one of the fields included in that is the refid. Users have the option to
download a report of the metadata, or to additionally generate a work order
that creates and assigns component unique identifiers to the components
(unless there is already a value in that field); the newly created cuid is
then inserted into that field in the component record. We had previously
relied on Archivists' Toolkit refids for file naming during digitization,
but couldn't do that with the longer ones in ArchivesSpace, which prompted
this cuid-based workflow. We have instructions on how to run the
<https://docs.google.com/document/d/11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao/edit#>
plugin
<https://docs.google.com/document/d/11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-ao/edit#>
in
our local user manual here.

We handle the digital object record creation piece through a
complementary utility
script <https://github.com/NYULibraries/aspace-do-update>that associates
the newly created digital object with the resource component's URI, which
is exported in the work order.

I hope this helps, but also feel free to get in touch if you have further
questions.

Rachel

On Tue, Sep 15, 2020 at 2:15 PM Noah Huffman <noah.huffman at duke.edu> wrote:

> Hi Wendy,
>
>
>
> Your method would work and it generally describes a workflow we’ve used
> from time to time.
>
>
>
> To simplify getting the refIDs and other component metadata out of ASpace
> and into CSV, you might consider installing this plugin:
> https://github.com/hudmol/digitization_work_order
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_hudmol_digitization-5Fwork-5Forder&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=KLvasHYORJKubYNZkQWVsdImaWKhOeAn_wCtYDdmzXM&e=>
>
>
>
> There are other ways to use the API to batch create/link DOs to archival
> objects depending on your use case, workflow, and your comfort level
> writing scripts and working with the API, but integrating the plugin above
> into the workflow you’ve described is probably the easiest way to batch
> create and link DOs using the staff interface…at least as far as I know.
>
>
>
> -Noah
>
>
>
> ================
>
> Noah Huffman
>
> Archivist for Metadata, Systems, and Digital Records
>
> David M. Rubenstein Rare Book & Manuscript Library
>
> Duke University | 919-660-5982
>
> http://library.duke.edu/rubenstein/
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.duke.edu_rubenstein_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=mUTxJYy5xXwaSWOok1dnVsS6C24mUANQWCqjfIo7XG0&e=>
>
> Pronouns: he / him / his
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Wendy
> Scheir
> *Sent:* Tuesday, September 15, 2020 11:38 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] question about exporting ref ids
> and related q about component unique ids
>
>
>
> Hi,
>
>
>
> In v2.8, I want to import digital objects and associate them with existing
> archival objects without having to do these associations manually DO by DO.
> The only way that I can see how to do this would be to export a collection
> in EAD format, transform the EAD into csv or xls, copy the ref ids into the
> DO import spreadsheet, fill out the rest of the DO spreadsheet, and import
> the digital object spreadsheet.
>
>
>
> My questions are:
>
> 1. Will this method I've described work?
>
> 2. Is this the easiest way to accomplish the task through the staff
> interface?
>
> 3. If not, would someone point me to instructions on a better way to do it?
>
>
>
> And, a related question:
>
> 4. Is there a way to make Component Unique Identifiers replace
> auto-generated ref ids?
>
>
>
> Many thanks,
>
> Wendy
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-- 
Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu
My pronouns are she/her/hers
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