[Archivesspace_Users_Group] Unprocessed Accessions Report

Thu Oct 1 13:49:33 EDT 2020

Linda, all:

I'd also say that a new report could/should be created that doesn't rely on event records in this case. Adding reports to ASpace is much easier now than it used to be, and I think that having one that relied on the "Processing Status" field in this case would make a lot of sense.  Events are much more difficult to create in the staff interface.  Does anyone already have such a report, I wonder?

Mark

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Brian Harrington <brian.harrington at lyrasis.org>
Sent: Thursday, October 1, 2020 1:20 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Unprocessed Accessions Report

Hi Linda,

I think adding the event records is the only thing that’s going to work with that report.  Fortunately, it’s not too hard to do with the API.  Depending on your familiarity with the API, you might find Bria Parker’s wonderful blog post here:  https://icantiemyownshoes.wordpress.com/2015/11/20/how-i-learned-to-stop-worrying-and-love-the-api/<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Ficantiemyownshoes.wordpress.com%2F2015%2F11%2F20%2Fhow-i-learned-to-stop-worrying-and-love-the-api%2F&data=02%7C01%7Cmark.custer%40yale.edu%7Cfd6185b76df045f05b7908d8662e4d31%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637371696368581251&sdata=bO4FhHWFpW%2BwT8te5SlD%2FAgL1IGPLiivWGuuJhLHtYM%3D&reserved=0> useful.   She describes how she  used OpenRefine and a little bit of shell scripting to add processing status events to all of her accessions.

I hope this helps,

Brian

--

Brian Harrington

Data Migration Specialist

LYRASIS

brian.harrington at lyrasis.org

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Linda Hocking <lhocking at litchfieldhistoricalsociety.org>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Thursday, October 1, 2020 at 12:23 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Unprocessed Accessions Report

Kate,

Thank you. We have marked them complete, but they still appear in the report. The total count of collections and the total unprocessed show the same number. I was just hoping someone else might have already figured out a more efficient way to remedy this than to enter 1000 or so event records without having any useful data to put in them. We can sort the report by the Linked Resource Title field to determine which ones have no linked resource records, but of course some of the collections with resource records are unprocessed.

Thanks for sharing your modifications to the processing status list. I know we have several partially processed as well, so I may make that one of our options.

Linda

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Bowers, Kate A.
Sent: Wednesday, September 30, 2020 4:03 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Unprocessed Accessions Report

There is “processing status” in accession records. I don’t think there is a way to update processing statuses in bulk through the user interface, but it is a good place to indicate whether an accession has been processed or not or something in between.

Processing statuses can be the default or can be edited using Controlled Value List and selecting Collection Management Processing Status

A selection of ours are as follows:

  *   Completed
  *   In progress
  *   Partially processed
  *   Unknown
  *   Unprocessed

(For the very curious: “In progress” means we’re working on it. “Partially processed” means it’s not completed, but we’re not working on it.)

Kate

Kate Bowers

Collections Services Archivist for Metadata, Standards, and Systems

Harvard University Archives

kate_bowers at harvard.edu<mailto:kate_bowers at harvard.edu>

https://archives.harvard.edu<https://archives.harvard.edu/>

617-998-5238

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Linda Hocking
Sent: Wednesday, September 30, 2020 3:43 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Unprocessed Accessions Report

Good afternoon,

One of our work from home data cleanup projects has been dealing with the accession records that weren’t linked to resources. When we finished re-linking, we attempted to find a list of all unprocessed accessions. Unfortunately, the Unprocessed Accessions report shows all of our collections because there aren’t events for each accession record noting they have been processed. Many of these were processed quite some time ago and imported from Archon, we don’t have dates or really any notes to add that aren’t already in the finding aid processing notes fields. I’m sure there’s a really good database reason why this can’t just be a check box, but I wonder if anyone has had this problem and whether you figured out an quick and easy way to create/import the events rather than adding one at a time.

Many thanks in advance for help and advice!

Linda

Linda M. Hocking, CA

Curator of Library & Archives

Litchfield Historical Society

P.O. Box 385

Litchfield, CT 06759

860-567-4501

https://www.litchfieldhistoricalsociety.org<https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.litchfieldhistoricalsociety.org%2F&data=02%7C01%7Cmark.custer%40yale.edu%7Cfd6185b76df045f05b7908d8662e4d31%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637371696368591208&sdata=BcHNJC5S8TJBazrnvJx06FqB03r%2Bff470nFgePPll44%3D&reserved=0>

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