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Linda, all:</div>
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I'd also say that a new report could/should be created that doesn't rely on event records in this case. Adding reports to ASpace is much easier now than it used to be, and I think that having one that relied on the "Processing Status" field in this case would
make a lot of sense. Events are much more difficult to create in the staff interface. Does anyone already have such a report, I wonder?</div>
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<span>Mark</span></div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org> on behalf of Brian Harrington
<brian.harrington@lyrasis.org><br>
<b>Sent:</b> Thursday, October 1, 2020 1:20 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Unprocessed Accessions Report</font>
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Hi Linda,</p>
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I think adding the event records is the only thing that’s going to work with that report. Fortunately, it’s not too hard to do with the API. Depending on your familiarity with the API, you might find Bria Parker’s wonderful blog post here: <a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Ficantiemyownshoes.wordpress.com%2F2015%2F11%2F20%2Fhow-i-learned-to-stop-worrying-and-love-the-api%2F&data=02%7C01%7Cmark.custer%40yale.edu%7Cfd6185b76df045f05b7908d8662e4d31%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637371696368581251&sdata=bO4FhHWFpW%2BwT8te5SlD%2FAgL1IGPLiivWGuuJhLHtYM%3D&reserved=0" originalsrc="https://icantiemyownshoes.wordpress.com/2015/11/20/how-i-learned-to-stop-worrying-and-love-the-api/" shash="EONACWAeIcfD8SBZ7XrcLB1PRWRyGmcXtxlrgjYpE6MWLYBsTHajXS7f+rJMnTrNiZSswNhTXzJVUzpi6EoQM7zOCdfMoGSMYQ3QJoGey7BV5NTTiR77cyvUKmyDxhmQVfK4zWJYEmwaqN7toU0j3i53ykVUzCkGqXUmL7tn8SU=">https://icantiemyownshoes.wordpress.com/2015/11/20/how-i-learned-to-stop-worrying-and-love-the-api/</a>
useful. She describes how she used OpenRefine and a little bit of shell scripting to add processing status events to all of her accessions.</p>
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I hope this helps,</p>
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Brian</p>
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-- </p>
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Brian Harrington</p>
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Data Migration Specialist</p>
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LYRASIS</p>
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brian.harrington@lyrasis.org</p>
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<b><span style="font-size:12.0pt; color:black">From: </span></b><span style="font-size:12.0pt; color:black"><archivesspace_users_group-bounces@lyralists.lyrasis.org> on behalf of Linda Hocking <lhocking@litchfieldhistoricalsociety.org><br>
<b>Reply-To: </b>Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Date: </b>Thursday, October 1, 2020 at 12:23 PM<br>
<b>To: </b>Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject: </b>Re: [Archivesspace_Users_Group] Unprocessed Accessions Report</span></p>
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Kate,</p>
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Thank you. We have marked them complete, but they still appear in the report. The total count of collections and the total unprocessed show the same number. I was just hoping someone else might have already figured out a more efficient way to remedy this than
to enter 1000 or so event records without having any useful data to put in them. We can sort the report by the Linked Resource Title field to determine which ones have no linked resource records, but of course some of the collections with resource records
are unprocessed. </p>
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Thanks for sharing your modifications to the processing status list. I know we have several partially processed as well, so I may make that one of our options.
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Linda </p>
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<b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Bowers, Kate A.<br>
<b>Sent:</b> Wednesday, September 30, 2020 4:03 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Unprocessed Accessions Report</p>
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<span style="color:#1F497D">There is “processing status” in accession records. I don’t think there is a way to update processing statuses in bulk through the user interface, but it is a good place to indicate whether an accession has been processed or not or
something in between.</span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D">Processing statuses can be the default or can be edited using Controlled Value List and selecting Collection Management Processing Status</span></p>
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<span style="color:#1F497D">A selection of ours are as follows:</span></p>
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Completed</li><li class="x_MsoListParagraph" style="margin: 0in 0in 0in 0.5in; font-size: 11pt; font-family: Calibri, sans-serif;color:#1F497D; margin-left:0in; mso-list:l1 level1 lfo3">
In progress</li><li class="x_MsoListParagraph" style="margin: 0in 0in 0in 0.5in; font-size: 11pt; font-family: Calibri, sans-serif;color:#1F497D; margin-left:0in; mso-list:l1 level1 lfo3">
Partially processed</li><li class="x_MsoListParagraph" style="margin: 0in 0in 0in 0.5in; font-size: 11pt; font-family: Calibri, sans-serif;color:#1F497D; margin-left:0in; mso-list:l1 level1 lfo3">
Unknown</li><li class="x_MsoListParagraph" style="margin: 0in 0in 0in 0.5in; font-size: 11pt; font-family: Calibri, sans-serif;color:#1F497D; margin-left:0in; mso-list:l1 level1 lfo3">
Unprocessed</li></ul>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D">(For the very curious: “In progress” means we’re working on it. “Partially processed” means it’s not completed, but we’re not working on it.)</span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D">Kate</span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="color:#1F497D"> </span></p>
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<span style="font-family:"Dana Library Hand"; color:#1F497D">Kate Bowers</span></p>
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<span style="font-family:"Dana Library Hand"; color:#1F497D">Collections Services Archivist for Metadata, Standards, and Systems</span></p>
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<span style="font-family:"Dana Library Hand"; color:#1F497D">Harvard University Archives</span></p>
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<a href="mailto:kate_bowers@harvard.edu"><span style="font-family:"Dana Library Hand"">kate_bowers@harvard.edu</span></a></p>
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<a href="https://archives.harvard.edu/"><span style="font-family:"Dana Library Hand"">https://archives.harvard.edu</span></a><span style="font-family:"Dana Library Hand"; color:#1F497D">
</span></p>
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<span style="font-family:"Dana Library Hand"; color:#1F497D">617-998-5238</span></p>
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<b>From:</b> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Linda Hocking<br>
<b>Sent:</b> Wednesday, September 30, 2020 3:43 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] Unprocessed Accessions Report</p>
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Good afternoon,</p>
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One of our work from home data cleanup projects has been dealing with the accession records that weren’t linked to resources. When we finished re-linking, we attempted to find a list of all unprocessed accessions. Unfortunately, the Unprocessed Accessions report
shows all of our collections because there aren’t events for each accession record noting they have been processed. Many of these were processed quite some time ago and imported from Archon, we don’t have dates or really any notes to add that aren’t already
in the finding aid processing notes fields. I’m sure there’s a really good database reason why this can’t just be a check box, but I wonder if anyone has had this problem and whether you figured out an quick and easy way to create/import the events rather
than adding one at a time. </p>
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Many thanks in advance for help and advice!</p>
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Linda</p>
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Linda M. Hocking, CA</p>
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Curator of Library & Archives</p>
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Litchfield Historical Society</p>
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P.O. Box 385</p>
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Litchfield, CT 06759</p>
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860-567-4501</p>
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<a href="https://nam05.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.litchfieldhistoricalsociety.org%2F&data=02%7C01%7Cmark.custer%40yale.edu%7Cfd6185b76df045f05b7908d8662e4d31%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C637371696368591208&sdata=BcHNJC5S8TJBazrnvJx06FqB03r%2Bff470nFgePPll44%3D&reserved=0" originalsrc="https://www.litchfieldhistoricalsociety.org/" shash="MdqtD/41R8BgMZRzqudvNSq9hj64NF7n1iYZvGL8eWbevRIlqTI3W5uhcxT27sgzZzkdtGmFHUT4mZfGl72JKue2Cg9VTaoPT6F5SQNyymKd/51SIFoe6hx90Aq3ixPBIC76I7wlIpX7ddIrmEuiU0FZqioJlyrhVBvZ7MA3r9o=">https://www.litchfieldhistoricalsociety.org</a></p>
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