[Archivesspace_Users_Group] question about exporting ref ids and related q about component unique ids

Thu Oct 1 09:47:20 EDT 2020

Rachel if you end up putting that anywhere publicly accessible please let
me know! Thanks

Michelle

On Wed, Sep 30, 2020 at 11:23 AM Blake Carver <blake.carver at lyrasis.org>
wrote:

> I think that's a private repo.
> ------------------------------
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of
> Rachel Aileen Searcy <rachel.searcy at nyu.edu>
> *Sent:* Wednesday, September 30, 2020 11:21 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* Re: [Archivesspace_Users_Group] question about exporting ref
> ids and related q about component unique ids
>
> Hi Michelle,
>
> Not sure what might have happened, but the link seems to work for me. Here
> it is again: https://github.com/NYULibraries/aspace-do-update
>
> Best,
> Rachel
>
>
> On Wed, Sep 30, 2020 at 11:18 AM Michelle Paquette <mpaquette at smith.edu>
> wrote:
>
> Hi Rachel,
>
> The link you shared for your utility script goes to a 404 page. Can you
> re-share the utility script? I'm looking into the potential usefulness of
> this plug-in at my own institution.
>
> Michelle
>
> On Tue, Sep 15, 2020 at 2:40 PM Rachel Aileen Searcy <
> rachel.searcy at nyu.edu> wrote:
>
> Hi Wendy,
>
> I just wanted to follow-up on Noah's plug (heh) for the digitization work
> order plugin. The plugin allows the archivist to generate a tsv file of
> descriptive metadata for selected components within a resource record, and
> one of the fields included in that is the refid. Users have the option to
> download a report of the metadata, or to additionally generate a work order
> that creates and assigns component unique identifiers to the components
> (unless there is already a value in that field); the newly created cuid is
> then inserted into that field in the component record. We had previously
> relied on Archivists' Toolkit refids for file naming during digitization,
> but couldn't do that with the longer ones in ArchivesSpace, which prompted
> this cuid-based workflow. We have instructions on how to run the
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-2Dao_edit-23&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=DJPfuiex5dIkavFjKpGGb_mbXfJJQyo7lzOtrhYRqn0&e=>
> plugin
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_11kWxbFTazB6q5fDNBWDHJxMf3wdVsp8cd7HzjEhE-2Dao_edit-23&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=DJPfuiex5dIkavFjKpGGb_mbXfJJQyo7lzOtrhYRqn0&e=> in
> our local user manual here.
>
> We handle the digital object record creation piece through a complementary utility
> script
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_NYULibraries_aspace-2Ddo-2Dupdate&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=-gwFBkwSJVCLivNdRW0LJ2oDrPESSNgH8HBkIhAmkqQ&e=>that
> associates the newly created digital object with the resource component's
> URI, which is exported in the work order.
>
> I hope this helps, but also feel free to get in touch if you have further
> questions.
>
> Rachel
>
> On Tue, Sep 15, 2020 at 2:15 PM Noah Huffman <noah.huffman at duke.edu>
> wrote:
>
> Hi Wendy,
>
>
>
> Your method would work and it generally describes a workflow we’ve used
> from time to time.
>
>
>
> To simplify getting the refIDs and other component metadata out of ASpace
> and into CSV, you might consider installing this plugin:
> https://github.com/hudmol/digitization_work_order
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_hudmol_digitization-5Fwork-5Forder&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=KLvasHYORJKubYNZkQWVsdImaWKhOeAn_wCtYDdmzXM&e=>
>
>
>
> There are other ways to use the API to batch create/link DOs to archival
> objects depending on your use case, workflow, and your comfort level
> writing scripts and working with the API, but integrating the plugin above
> into the workflow you’ve described is probably the easiest way to batch
> create and link DOs using the staff interface…at least as far as I know.
>
>
>
> -Noah
>
>
>
> ================
>
> Noah Huffman
>
> Archivist for Metadata, Systems, and Digital Records
>
> David M. Rubenstein Rare Book & Manuscript Library
>
> Duke University | 919-660-5982
>
> http://library.duke.edu/rubenstein/
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__library.duke.edu_rubenstein_&d=DwMGaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=mUTxJYy5xXwaSWOok1dnVsS6C24mUANQWCqjfIo7XG0&e=>
>
> Pronouns: he / him / his
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org <
> archivesspace_users_group-bounces at lyralists.lyrasis.org> *On Behalf Of *Wendy
> Scheir
> *Sent:* Tuesday, September 15, 2020 11:38 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] question about exporting ref ids
> and related q about component unique ids
>
>
>
> Hi,
>
>
>
> In v2.8, I want to import digital objects and associate them with existing
> archival objects without having to do these associations manually DO by DO.
> The only way that I can see how to do this would be to export a collection
> in EAD format, transform the EAD into csv or xls, copy the ref ids into the
> DO import spreadsheet, fill out the rest of the DO spreadsheet, and import
> the digital object spreadsheet.
>
>
>
> My questions are:
>
> 1. Will this method I've described work?
>
> 2. Is this the easiest way to accomplish the task through the staff
> interface?
>
> 3. If not, would someone point me to instructions on a better way to do it?
>
>
>
> And, a related question:
>
> 4. Is there a way to make Component Unique Identifiers replace
> auto-generated ref ids?
>
>
>
> Many thanks,
>
> Wendy
> _______________________________________________
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>
> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=QVGt48Wtl7Fiy9usykxqVm8sMx0Xs8e_0TXQSQg8sjU&s=Dr_fbSId-VGba6cWyq54lBZ3Bjg-qScAZuqT93HQAzM&e=
>
>
>
> --
> Rachel Searcy
> Accessioning Archivist, Archival Collections Management
> New York University Libraries
> 212.998.2539 | rachel.searcy at nyu.edu
> My pronouns are she/her/hers
> _______________________________________________
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> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
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>
>
>
> --
> Michelle Paquette
> (she/her)
> Metadata & Technical Services Archivist
> Special Collections
> Smith College
> 413-585-7029
> mpaquette at smith.edu
>
> Please note: In light of COVID-19, the Libraries are offering contactless
> pickup, and all other services will continue to be offered remotely. Visit
> bit.ly/SCLcovid-19
> <https://urldefense.proofpoint.com/v2/url?u=http-3A__bit.ly_SCLcovid-2D19&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=tf-CsyM18tEQzPiBjPZDVobDOd0LQ2_66Pz5S7gHIlA&e=>
> for full details.
>
> Please send any questions you may have to libraryhelp at smith.edu and they
> will be answered as soon as possible. Special Collections reference
> service <specialcollections at smith.edu> is active, but limited. For
> information about Smith College’s response to Covid-19, please visit the college’s
> official website
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.smith.edu_student-2Dlife_health-2Dwellness_coronavirus&d=DwMFaQ&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=pDKbnXb6T2uBawwxLDGESYgCEGX-nghoaf7GRRC6JQQ&e=>
> .
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
>
> https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=DwICAg&c=slrrB7dE8n7gBJbeO0g-IQ&r=WwSkYr7X9POdZNK4180yTjrK5hSljcuCPIN--y1VRZk&m=2Ys01feZ3eMvHir1cmCdy_k6YnVm7np6CLOLAFUJav4&s=c9ShPcdbm8VFyALJ51ZNvYQc369jpMoIV9XHDkURfqY&e=
>
>
>
> --
> Rachel Searcy
> Accessioning Archivist, Archival Collections Management
> New York University Libraries
> 212.998.2539 | rachel.searcy at nyu.edu
> My pronouns are she/her/hers
> _______________________________________________
> Archivesspace_Users_Group mailing list
> Archivesspace_Users_Group at lyralists.lyrasis.org
> http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group
>

-- 
Michelle Paquette
(she/her)
Metadata & Technical Services Archivist
Special Collections
Smith College
413-585-7029
mpaquette at smith.edu

Please note: In light of COVID-19, the Libraries are offering contactless
pickup, and all other services will continue to be offered remotely. Visit
bit.ly/SCLcovid-19 for full details.

Please send any questions you may have to libraryhelp at smith.edu and they
will be answered as soon as possible. Special Collections reference service
<specialcollections at smith.edu> is active, but limited. For information
about Smith College’s response to Covid-19, please visit the college’s
official website
<https://www.smith.edu/student-life/health-wellness/coronavirus>.
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