[Archivesspace_Users_Group] ArchivesSpace Update - June 2020

Tue Jun 30 13:23:34 EDT 2020

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Development

The ArchivesSpace team is pleased to announce a release candidate, v2.8.0-rc1. You can download it at https://github.com/archivesspace/archivesspace/releases/tag/v2.8.0-rc1 or test it out without downloading at http://test.archivesspace.org/staff  (username admin /password admin). We encourage you to download and try it out with your own local setup and/or data for the most accurate results.

The release candidate contains program-led and community pull requests that provide feature enhancements, bug fixes, infrastructure improvements, and documentation updates. Some items of note include the ability to merge top containers, new browse, search, and sort preferences in the staff interface, some improvements to search and display in the public interface, and additional display and faceting options in the background jobs area, as well as bug fixes and accessibility improvements. Fans of the popular Harvard import plugin will be pleased to see that incorporating its functionality into out-of-the-box ArchivesSpace is also part of this release, courtesy of our work with the plugin’s original developer, Bobbi Fox.

Thanks to the many community members who made contributions to this release, including both individual archives staff and developers, as well as our Development Prioritization sub-team, Testing sub-team, and Core Committers Group.

Please try this release candidate out over the next few days and let us know at ArchivesSpaceHome at lyrasis.org by July 8 if you notice any problems with the specific areas addressed in this release, or if anything that was working before no longer is. The results of testing will determine the specific timeframe for the release itself.

Call for Speakers for the 6th Annual ArchivesSpace Member Forum

ArchivesSpace will be holding its sixth Annual Member Forum virtually on August 3-7, 2020, from 12pm-3pm ET each day via Zoom.  Just as in previous years, this free event is a chance for ArchivesSpace members to come together to highlight the work they are doing in ArchivesSpace, show off new plugins or tools they’ve developed, and attend workshops and trainings on a variety of topics. As with our previous Annual Member Forums, it is being held in conjunction with the Society of American Archivists annual meeting, but it is not part of SAA and does not require registration for the SAA Annual Meeting.

Presentations and breakout discussions will be held on August 3-4, 2020, and all individuals from ArchivesSpace member institutions are welcome to attend some or all of the sessions on these days.  Small workshops covering specific elements of the ArchivesSpace application will be offered August 5-7, 2020.  These workshops will be limited to 25 participants per workshop.

The event wiki and registrations will be made available soon, but for now we are looking for presenters and discussion leaders for August 3-4, 2020. Anything related to ArchivesSpace is fair game. We are specifically interested in presentations or topics related to managing others using ArchivesSpace, how you or your institution have adapted your use of ArchivesSpace during COVID-19, and any plugin or tool you’ve developed that you’d like to show off.

There is a short Google form for proposals available at https://forms.gle/DsZNqe2cANy5mS4S7. Proposals will be reviewed on a rolling basis. The last day that proposals will be accepted is July 15, 2020, and all notifications will be made by July 22, 2020.

If you have any questions or other suggestions at this point, please feel free to email Jessica at jessica.crouch at lyrasis.org.

Upcoming Webinar - Is It Roy E. Harrington or Roy S. Harrington?: How to Make Technology Work for You In an ArchivesSpace Data Cleanup Project

ArchivesSpace will be offering another webinar focusing on ArchivesSpace data cleanup projects that can be accomplished in a work from home environment on Wednesday, July 8, at 2pm ET. Most of us are doing our jobs under much different conditions than usual. As a browser-based system you can access from anywhere, ArchivesSpace is a tool that can be used when working remotely and many ArchivesSpace users are finding themselves executing large scale data cleanup projects that have only recently been prioritized.

When: July 8, 2020

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – 12:00pm PT)

Where: Zoom
Registration: https://lyrasis.zoom.us/webinar/register/WN_T5x0GFR8QHicozJwCsm05Q<https://urldefense.proofpoint.com/v2/url?u=https-3A__lyrasis.zoom.us_webinar_register_WN-5FT5x0GFR8QHicozJwCsm05Q&d=DwMGaQ&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=_iPtfI-oh6gC_Z6tmJI1y6Av--PwfhAF74rQK6DKyO4&m=rkbdEOey751wPdeeiUaVeHfOfTPgjCT1n8tjVawFJks&s=5stg63T_ua3Z9Cnm95lhMKrTuY25DerdLU61CuIVDSY&e=>

In order to provide a secure webinar experience and ensure adequate space in our Zoom environment, registration is now required for our webinars.  Our webinars continue to be free and open to anyone using or interested in ArchivesSpace.

Webinar description:

This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

Three processing archivists from the Rockefeller Archive Center will discuss collaborative approaches to mass data cleanup in ArchivesSpace. Presenters will share how they planned, reassessed, and executed various automated and manual processes for enhancing the quality of their institution’s descriptive data. This data includes agent records, dates, and access restriction notes. This discussion is based off of the RAC ArchivesSpace Cleanup blog series<https://urldefense.proofpoint.com/v2/url?u=https-3A__blog.rockarch.org_archivesspace-2Dclean-2Dup-2Dan-2Doutline&d=DwMGaQ&c=euGZstcaTDllvimEN8b7jXrwqOf-v5A_CdpgnVfiiMM&r=_iPtfI-oh6gC_Z6tmJI1y6Av--PwfhAF74rQK6DKyO4&m=rkbdEOey751wPdeeiUaVeHfOfTPgjCT1n8tjVawFJks&s=JIymM-sIL0iKj421Nbo-4zA_l-JTWQUbMHdmXt-vxvc&e=>.

Webinar presenters:

Amy Berish is an Archivist at the Rockefeller Archive Center where she works as a member of the Processing team. Aside from processing incoming collections, she also contributes to various digital projects. Amy holds a Masters in Library and Information Science from the University of Pittsburgh.

Katie Martin is an Assistant Archivist at the Rockefeller Archive Center where she processes collections of the Ford Foundation and works on projects with the digital team. She earned degrees in History and American Studies from Purdue University and received her MLS with a specialization in archives and records management from Indiana University.

Darren Young is an Assistant Archivist at the Rockefeller Archive Center where he processes collections of the Ford Foundation and collaborates with the digital team on select projects. He earned a BA degree with majors in English Literature and History at the University of Connecticut and received his MLIS with a concentration in Archives Management from Simmons College (now Simmons University).

Who should attend:

While this webinar will focus on projects that can be undertaken in a work from home environment, this webinar will be useful to any archivist focusing on data cleanup in ArchivesSpace, those needing to export data out of ArchivesSpace and archivists working with legacy data.

Upcoming Webinar - Integrating ArchivesSpace with Drupal and Islandora at University of Nevada, Las Vegas Libraries

The next webinar in the Integrations with ArchivesSpace series will be Wednesday, July 15, at 2pm ET.

Each webinar in this series highlights an integration with another application used in archives that ArchivesSpace members have worked on or requested.

Our ninth webinar in this series will discuss integration with Drupal 8 and Islandora at the University of Nevada, Las Vegas.

When: July 15, 2020

Time: 2:00 p.m. – 3:00 p.m. ET (11:00 a.m. – noon PT)

Where: Zoom

Registration: https://lyrasis.zoom.us/webinar/register/WN_9yfEhfHqR5exk5YUazX1hA
<https://lyrasis.zoom.us/webinar/register/WN_9yfEhfHqR5exk5YUazX1hA%0b>

In order to provide a secure webinar experience and ensure adequate space in our Zoom environment, registration is now required for our webinars.  Our webinars continue to be free and open to anyone using or interested in ArchivesSpace.

Webinar description:

This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

Seth Shaw will present an ArchivesSpace integration with Drupal 8. Drupal is a popular Content Management System widely used for building websites and is the foundational component of the popular Islandora 8 repository software. The ArchivesSpace Drupal module (https://www.drupal.org/project/archivesspace) allows Drupal and Islandora-based websites to present archival descriptions harvested from the ArchivesSpace API. This integration allows special collections and archives to build a single integrated interface combining both archival description from ArchivesSpace and digital objects in an Islandora 8 repository. This webinar will demonstrate how the integration works and how it can be used with Islandora 8. It will also demonstrate how it is being used at the UNLV Special Collections and Archives in their forthcoming repository site.

Webinar Presenter:

Seth Shaw is an Application Developer for UNLV Libraries dedicated to Special Collections and Archives. Previously, he was the Electronic Records Archivist for Duke University and an Assistant Professor of Archival Studies at Clayton State University. He has been developing IT solutions for special collections and archives, off and on, since his days as an undergraduate student.

Who should attend:

Anyone interested in learning more about using ArchivesSpace with both Drupal and Islandora, integrating Drupal and ArchivesSpace or who has already developed an integration for working with Islandora and ArchivesSpace.

Notes Available from Our Open Call on How ArchivesSpace Can Amplify and Support Efforts around Antiracism and Inclusion

Thank you to everyone who attended our June 24 open call discussing ways ArchivesSpace can support and amplify efforts around antiracism and inclusion, and how ArchivesSpace itself can be more inclusive.

We really appreciated the discussion and the many ideas that were offered. If you were unable to attend the call, notes from the call that include the ideas and the slides can be found at:  https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/1362296880/2020-6-24+Meeting+notes+-+Open+call+on+how+ArchivesSpace+can+amplify+and+support+efforts+around+antiracism+and+inclusion.

Some ideas that have emerged from these discussions might be relatively simple to implement, while others would require significant community discussion and collaboration, including involvement of the ArchivesSpace Governance Board. We will be circulating a survey soon to solicit comments on the ideas so far. This survey will not be intended as a way to vote or decide on any particular initiative but rather to generate more feedback from the community and help shape some paths forward.

Please reach out to us at ArchivesSpaceHome at lyrasis.org at any time with comments or suggestions. We welcome your participation in any form. We look forward to continuing to come together to better support and amplify this very important work across our community.

New Members on Our Governance Groups

Our nominations and elections process recently concluded and we welcome new members to our governance groups:

Governance Board (elected to three-year terms running July 1, 2020-June 30, 2023)

  *   Gordon Daines, Brigham Young University - Large level representative
  *   Annie Benefiel, Grand Valley State University - Medium level representative
  *   Nick Zmijewski, Industrial Archives and Library - Very Small level representative

Technical Advisory Council (appointed to terms running from July 1, 2020-June 30, 2022)

  *   Andrew Morrison, University of Oxford
  *   Elizabeth Roke, Emory University
  *   Rachel Searcy, New York University
  *   Saron Tran, University of Kansas

User Advisory Council (appointed to terms running from July 1, 2020-June 30, 2022)

·      Joanne Archer, University of Maryland

·      Elizabeth Beckman, George Mason University

·      Regina Carra, American Folk Art Museum

·      Bailey Hoffner, University of Oklahoma

·      Margaret Turman Kidd, Virginia Commonwealth University

·      Matthew Neely, University of Oxford

·      Cory Nimer, Brigham Young University

Thank you to these members for their willingness to serve the ArchivesSpace community in this way. We also thank this year’s Nominating Committee for its work in putting together a slate of excellent candidates for the openings on our groups and to all who participated in the process. Our community is enriched by the many different ways people contribute their talents.

Membership Update

We are excited to welcome our newest members to our community! Our new members since May 31 include:

  *   Indiana University East, (Richmond, IN)
  *   Indiana University Kokomo, (Kokomo, IN)
  *   Indiana University Northwest, (Gary, IN)
  *   Indiana University Southwest, (South Bend, IN)
  *   Indiana University South Bend, (New Albany, IN)
  *   Johnson County Community College, (Overland Park, KS)
  *   Judd Foundation, (Marfa, TX)

As of June 30, we have 424 General members, 21 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.

________________________________

ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Tools Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.

Jessica Dowd Crouch
Community Engagement Coordinator for ArchivesSpace
jessica.crouch at lyrasis.org<mailto:jessica.crouch at lyrasis.org>
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