[Archivesspace_Users_Group] ArchivesSpace Integrations - What's out there?

Emma Jolley EJOLLEY at nla.gov.au
Tue Jan 21 16:47:38 EST 2020

Hi Joshua

I tried to send this to your private email but it bounced so resending to the group :)

Hi Joshua

The National Library of Australia has an integration that isn't listed - we use a system called Reftracker by Altarama (https://www.altarama.com/) to manage our acquisition offers. Once the acquisition process has been completed a plugin that NLA built allows information caputured in Reftracker to flow through to create an Accession record in ArchivesSpace. Details are below. RTSC is Reftracker Special Collections - we worked with Altarama to create an acquisition version of Reftracker (which is usually used to track reference inquiries. This version is also available from Altarama on request).

Let me know if you need any additional information or screen shots of it working.


"Import Reftracker Records" plugin enables an ArchivesSpace user to import a Reftracker record into ArchivesSpace as Accession record. (It goes from Reftracker to AS - uses the RTSC API not AS).
The plugin is available to users from the "Plug-ins" drop down menu on the top bar, above the repository widget on the ArchivesSpace home page.
The user must select an appropriate repository (e.g. Manuscripts or Pictures) before initiating the import.
The plugin uses Reftracker API to extract data from Reftracker and creates a Reftracker to  archivesSpace field mapping. It then programmatically creates an ArchivesSpace background job of type "Import data" and uses "accession.csv" template internally to create an accession record. ArchivesSpace API did not work for creation of AS job unfortunately.
It complains if user attempts to: Enter more than one unique Reftracker question number in the input field. Import same question more than once in one repository (ArchivesSpace checks for unique identifier). Import a question which is not closed in Reftracker or was marked as "Knowledge Base". Import a question where mandatory Reftracker field values are missing.
The plugin code is available from our github repository and is available for public to download.

Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600. e: emma.jolley at nla.gov.au<mailto:emma.jolley at nla.gov.au>|t: 02 6262 1456| www.nla.gov.au/ms<http://www.nla.gov.au/ms>

Cultural Acknowledgement
I acknowledge the Ngunnawal and Ngambri Peoples as the traditional custodians of the Canberra region including the geographic location in which the National Library of Australia is situated. I pay my respects to the Ancestors and Elders (past, present and future).

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Joshua D. Shaw
Sent: Wednesday, 22 January 2020 2:49 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] ArchivesSpace Integrations - What's out there?

Hi all-

The TAC integrations external documentation subteam is interested in finding out about integrations that may not be widely known or documented. We're interested in any and all integrations between ArchivesSpace and other systems that are not listed on the current integrations page (https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/17137746/Integrations<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.atlassian.net%2Fwiki%2Fspaces%2FADC%2Fpages%2F17137746%2FIntegrations&data=02%7C01%7CJoshua.D.Shaw%40dartmouth.edu%7C4779726539534d0b5c0008d79e850c1c%7C995b093648d640e5a31ebf689ec9446f%7C0%7C1%7C637152166586424236&sdata=v4GwQn%2B9GXDqzTI2TKP5G03znmt9Y1QNA6i3x%2FOo3Tw%3D&reserved=0>) and are not part of the current webinar series (https://archivesspace.org/archives/5661<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Farchivesspace.org%2Farchives%2F5661&data=02%7C01%7CJoshua.D.Shaw%40dartmouth.edu%7C4779726539534d0b5c0008d79e850c1c%7C995b093648d640e5a31ebf689ec9446f%7C0%7C1%7C637152166586424236&sdata=1oHUeUn1mKobH3JVSXDENQPvwJH3a9IDtCBSvGefRyY%3D&reserved=0>) on integrations (we're already following up on those).

If you actively use, know of, or have developed an integration, please let us know so that we can follow up with more detailed questions about it. You can email me directly:

joshua.d.shaw at dartmouth.edu<mailto:joshua.d.shaw at dartmouth.edu>.


Joshua Shaw

Joshua Shaw (he, him)
Technology Coordinator
Rauner Special Collections Library & Digital Library Technologies Group
Dartmouth College
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