[Archivesspace_Users_Group] Generate PDF - unpublished check box

Kennedy, Nancy KennedyN at si.edu
Thu Feb 6 12:30:29 EST 2020

Thanks, Andrew.  Figured that might be the case!  And, yes, internal notes are the main concern.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Andrew Morrison
Sent: Thursday, February 6, 2020 6:05 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Generate PDF - unpublished check box

External Email - Exercise Caution
The  "Include unpublished" checkbox is hardcoded to always be selected.

It would be possible to create a plug-in to change that behaviour. But it seems like the sort of thing that ideally would be configurable via group permissions, and/or per repository, and that would be an enhancement to the core system.

Presumably your concern is over including unpublished notes, because entire archival objects and resources can be suppressed, and those are not supposed to be included when exporting, regardless of the status of the checkbox.


On Wed, 2020-02-05 at 21:49 +0000, Kennedy, Nancy wrote:
Hello all!
After upgrading to 2.6, we’ve noticed that the Generate PDF button has an “include unpublished” check box that is automatically opt-in.

Is there a way to configure our ArchivesSpace so that a staff member has to explicitly check the “include unpublished” check box?  We don’t want someone inadvertently skipping past that checkbox and printing out PDFs with internal information.


Nancy Kennedy
Smithsonian Institution
kennedyn at si.edu<mailto:kennedyn at si.edu>


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