[Archivesspace_Users_Group] ArchivesSpace: what do you wish you had known before you implemented it?

Natalie Adams na207 at cam.ac.uk
Thu Sep 26 03:44:56 EDT 2019

Dear Rebecca,

Many thanks for taking the time to share your experiences- these points will be really useful.

All the best,


From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Anderson, Freya N (EED)
Sent: 23 September 2019 19:13
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] ArchivesSpace: what do you wish you had known before you implemented it?

Two things we discovered that changed how we entered our finding aids are:

*         Accessions records are not required.  Because of time constraints (for unrelated reasons, we needed to implement quickly) and security issues, we need to maintain a separate accessions database and so weren't entering much, but based on organizations' workflows, we thought they were required.

*         The Rights Statements don't show up on the public interface.  We hadn't even thought of the possibility of them not, so input many before realizing.  We're now using the Note: Conditions Governing Use, instead.

These may be obvious to those who are hosting their own versions, but we're using a hosted version and have minimal in-house tech support.

All the best,

[cid:image001.png at 01D507DF.8CCD64B0]
Freya Anderson (she/her)
Head, Information Services
Acting Head, Historical Collections
phone: 907.465.1315

Andrew P. Kashevaroff Building
Mail: PO Box 110571, Juneau, AK 99811
Visit: 395 Whittier St., Juneau, AK 99801

email<mailto:freya.anderson at alaska.gov> | web<http://library.alaska.gov/> |  sign up for event notifications<http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm> | The Information Center for Government<http://library.alaska.gov/is/>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Natalie Adams
Sent: Monday, September 23, 2019 12:04 AM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] ArchivesSpace: what do you wish you had known before you implemented it?

Dear all,

Here at Cambridge University we are working on implementing AS: planning to set up one repository for the University Library and several other repositories for partner organisations across the city and University. I've been drawing on the AS user manual, video tutorials, list serv archives and resources like the Awesome ArchivesSpace list (heavily!) and learning new stuff about how AS works all the time. However I was inspired by the helpful discussions at the AS Community call last week and decided to ask 'What do you wish you had known about AS before you implemented it?'

Our biggest learning point so far has been around the difference between archival objects and resources- we spent some time adding user-defined fields to AS before realising that they would only be available in resource records and also only recently realised that pdfs can only be generated at resource level. So if anyone is happy to share experiences of pitfalls they could have avoided, we would be very grateful!

All the best,


Natalie Adams
Systems Archivist
Cambridge University Library
West Road
Cambridge, CB3 9DR
Tel 01223 766377
Normal working days are Monday-Wednesday

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