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<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Dear Rebecca,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Many thanks for taking the time to share your experiences- these points will be really useful.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">All the best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US">Natalie<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Anderson, Freya N (EED)<br>
<b>Sent:</b> 23 September 2019 19:13<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] ArchivesSpace: what do you wish you had known before you implemented it?<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Two things we discovered that changed how we entered our finding aids are:<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l0 level1 lfo2"><![if !supportLists]><span lang="EN-US" style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="color:#1F497D">Accessions records are not required. Because of time constraints (for unrelated reasons, we needed to implement quickly) and security issues, we need to maintain a separate accessions
database and so weren’t entering much, but based on organizations’ workflows, we thought they were required.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="text-indent:-18.0pt;mso-list:l0 level1 lfo2"><![if !supportLists]><span lang="EN-US" style="font-family:Symbol;color:#1F497D"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span lang="EN-US" style="color:#1F497D">The Rights Statements don’t show up on the public interface. We hadn’t even thought of the possibility of them not, so input many before realizing. We’re now using the Note: Conditions
Governing Use, instead.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">These may be obvious to those who are hosting their own versions, but we’re using a hosted version and have minimal in-house tech support.<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">All the best,<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D">Freya<o:p></o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><img width="132" height="129" style="width:1.375in;height:1.3437in" id="Picture_x0020_1" src="cid:image001.png@01D57446.ABDDCBF0" alt="cid:image001.png@01D507DF.8CCD64B0"><o:p></o:p></span></p>
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<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D">Freya Anderson (she/her)<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D">Head, Information Services
</span></i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D">Acting Head, Historical Collections</span></i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#C00000">phone:
</span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D">907.465.1315<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"> </span></i><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#C00000">Andrew P. Kashevaroff Building</span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D">Mail:</span></b><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"> PO Box 110571, Juneau,
AK 99811<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><b><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D">Visit:</span></b><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"> 395 Whittier St., Juneau,
AK 99801<o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#C00000"> </span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><a href="mailto:freya.anderson@alaska.gov"><span style="color:blue">email</span></a></span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#C00000">
| </span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><a href="http://library.alaska.gov/"><span style="color:blue">web</span></a></span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#C00000">
| </span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><a href="http://list.state.ak.us/mailman/listinfo/at-apk-and-sjm"><span style="color:blue">sign up for event notifications</span></a>
</span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#C00000">|
<a href="http://library.alaska.gov/is/"><span style="color:blue">The Information Center for Government</span></a></span><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal" style="line-height:105%"><span style="font-size:9.0pt;line-height:105%;font-family:"Open Sans";color:#1F497D"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="font-size:9.0pt;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US" style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US">From:</span></b><span lang="EN-US"> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Natalie Adams<br>
<b>Sent:</b> Monday, September 23, 2019 12:04 AM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] ArchivesSpace: what do you wish you had known before you implemented it?<o:p></o:p></span></p>
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<p class="MsoNormal"><span lang="EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal">Dear all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Here at Cambridge University we are working on implementing AS: planning to set up one repository for the University Library and several other repositories for partner organisations across the city and University. I’ve been drawing on the
AS user manual, video tutorials, list serv archives and resources like the Awesome ArchivesSpace list (heavily!) and learning new stuff about how AS works all the time. However I was inspired by the helpful discussions at the AS Community call
<span style="color:black">last week</span> and decided to ask ‘What do you wish you had known about AS before you implemented it?’<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Our biggest learning point so far has been around the difference between archival objects and resources- we spent some time adding user-defined fields to AS before realising that they would only be available in resource records and also
only recently realised that pdfs can only be generated at resource level. So if anyone is happy to share experiences of pitfalls they could have avoided, we would be very grateful!
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All the best,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Natalie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Natalie Adams<o:p></o:p></b></p>
<p class="MsoNormal">Systems Archivist<o:p></o:p></p>
<p class="MsoNormal">Cambridge University Library<o:p></o:p></p>
<p class="MsoNormal">West Road<o:p></o:p></p>
<p class="MsoNormal">Cambridge<o:p></o:p></p>
<p class="MsoNormal">Cambridge, CB3 9DR <o:p></o:p></p>
<p class="MsoNormal">Tel 01223 766377 <o:p></o:p></p>
<p class="MsoNormal"><a href="https://urldefense.com/v3/__http:/www.lib.cam.ac.uk/__;!9_CTV20a17M!4YxO4v2V9bdDhilUS5Ab38eZPH7LI-MiLpSHCcAE9ng_j7fZCFFcNh-ih9yphznPdGc3Z_w$">www.lib.cam.ac.uk/</a><o:p></o:p></p>
<p class="MsoNormal"><i>Normal working days are Monday-Wednesday<o:p></o:p></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
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