[Archivesspace_Users_Group] Language data in 2.7.0 not exporting to EAD

[Christine Di Bella]

Hi Kevin and Rachel,

Right now the behavior for language of materials is that controlled values are exported in EAD2002 when there is not language of materials note. If there is a language of materials note, that takes precedence and is all that comes out in the EAD. All language-related fields and notes come out in an EAD3 export. This was done according to a community specification. If you are seeing behavior different than that, it would be great to know if you notice any differences depending on what combination or number of language-related values are in the record.

We’d like to hear from others (or the Metadata Standards subteam, though, since Kevin’s the leader of that group, I guess we are!) to confirm before making changes to this for a future release of ArchivesSpace. Feedback during the release candidate phase is always especially useful (an unsolicited plug for more community testing 😊), but it’s appreciated at any time.

In the interim, export behavior like this can be changed with a custom export plugin. It sounds like NYU already has one for EAD exports, and there are good examples to share from around the community (though I’d imagine all predate this recent language work). Because the languages area was reworked, some language-related fields now have different names or properties, so it would be a good time to update those custom export plugins to work with 2.7.0 and future versions in any case.

Christine

Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)

[ASpaceOrgHomeMedium]


From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Rachel Aileen Searcy
Sent: Thursday, October 31, 2019 8:57 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Language data in 2.7.0 not exporting to EAD

Hi Kevin,

We are also currently testing 2.7.0 on a local dev instance and I can confirm that we are also experiencing an issue with the Language of Materials Note not exporting. I did test this on the 2.7.0 community sandbox and the records I exported there did show that note in the EAD. We also have a plugin that modifies our EAD export to work nicely with our finding aid publication and display mechanisms, which might explain our issues and I'm still investigating...

Thanks for bringing this to attention!
Rachel

On Wed, Oct 30, 2019 at 1:44 PM Kevin W. Schlottmann <kws2126 at columbia.edu<mailto:kws2126 at columbia.edu>> wrote:
Hi all,

We're testing 2.7.0 on our hosted dev instance, and we noticed that in the EAD export, the language of materials information (neither the encoded data nor the language note) is coming through in the EAD export. Is anyone else experiencing this?

The MARC export appears to be work fine (008, 040$b, 041, 546 all seem to be exporting correctly).

Best,

Kevin
--
Kevin Schlottmann
Head of Archives Processing
Rare Book & Manuscript Library
Butler Library, Room 801
Columbia University
535 W. 114th St., New York, NY  10027
(212) 854-8483


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--
Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu<mailto:rachel.searcy at nyu.edu>
My pronouns are she/her
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