[Archivesspace_Users_Group] Resource records not showing up

Blake Carver blake.carver at lyrasis.org
Sun Jan 27 16:34:39 EST 2019

>>  but you might also be able to get some of those newly-ingested finding aids to be indexed by opening them in the staff interface and re-saving them one at a time.

Oh yeah, that too! Which is good if there's only a few. One other thing that reminded me of, if you update all the mtimes on your records that kinda does the same thing. I've had to do it a few times that way for various reasons I made a copy and paste gist here that I use:


This is one of those "nothing else seems to work" things though. Or maybe "I only have access to MySQL" things.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Custer, Mark <mark.custer at yale.edu>
Sent: Sunday, January 27, 2019 2:20:43 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Resource records not showing up


In case you don’t have immediate access to the server to force a full re-index, check out the Background Job pages (or Import Job pages, depending on which version of ASpace you’re using).  Even though the job can have a status of “Completed,” it’s possible that no records were ingested.  If records were ingested, though, then you should be able to click on any of the links directly on the background job page, under the New and Modified Records heading (e.g. http://test.archivesspace.org/staff/jobs/1992, log in with user=admin and password=admin, and scroll to the bottom of that page).  After doing that, try editing the top-level Resource record and re-saving it (just a meaningless edit will do, like adding and then removing a space to the Resource’s title).  I don’t know why, but we have at least one finding aid that generally requires us to edit it like this before it gets re-indexed.

I think you’ll need to follow Blake’s advice to re-index everything, but you might also be able to get some of those newly-ingested finding aids to be indexed by opening them in the staff interface and re-saving them one at a time.

I hope that helps,


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Blake Carver
Sent: Sunday, 27 January, 2019 8:17 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: Re: [Archivesspace_Users_Group] Resource records not showing up

Most likely a problem with your index.

I would force a full reindex and see if that fixes things.

Stop ArchivesSpace

Delete everything in the /data/ directory. (yes, everything. no, you don't need anything inside there. yes, you need the actual directory.)

Start ArchivesSpace

Wait until it finishes up indexing and see if the records are back. That takes somewhere between 3 minutes and 3 days depending on how many records you have and how powerful of a server you're running on there.

If they're not back, look at the file in /logs/ archivesspace.out and see if you can find any lines with ERROR or also FATAL, those lines should provide clues. This location assumes you're running on Linux, logs seem to end up different places on Windows sometimes.


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Chelsee Boehm <Chelsee.Boehm at ishs.idaho.gov<mailto:Chelsee.Boehm at ishs.idaho.gov>>
Sent: Saturday, January 26, 2019 5:27:50 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Resource records not showing up

Hi all,

I searched the List’s Archives to see if I could find an answer to this question, and I didn’t see anything, so I hope I am not asking pretty obvious or repeat question.

I am currently working on linking related Accession and Resource records before we launch our public site.

I was searching for a few specific Resource records, and could not find any of them. I checked back on my import jobs, and I can see where I successfully imported those records, but when I search for them they’ve done some sort of magic disappearing act!

I managed to find one of the Resource records from the troubled batch, as it had earlier been linked to it to an Accession record. I can click into that Resource record, and everything looks fine, but when I search for it, it still does not show up.

Does anyone have any ideas on what the problem might be?

Thanks everyone!

[cid:image001.png at 01D3C83A.88E20AD0]<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.history.idaho.gov%2F&data=02%7C01%7Cmark.custer%40yale.edu%7C357b7da9c18e4e11a67d08d68459b128%7Cdd8cbebb21394df8b4114e3e87abeb5c%7C0%7C0%7C636841918111907842&sdata=eQlRnCWH%2BFqnj6n4ZnL7F0iMPhw5SI5Z16nSZp5bPlM%3D&reserved=0>

Chelsee Boehm, MA

Archivist Technician

(208) 514-2318

2205 Old Penitentiary Rd.

Boise, ID 83712


Preserving the past, enriching the future.

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