[Archivesspace_Users_Group] ArchivesSpace Update - December 2019

Christine Di Bella christine.dibella at lyrasis.org
Mon Dec 23 08:40:47 EST 2019

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December 2019 Update

We are working on the next release of ArchivesSpace, projected for early 2020. Some of the new features that are likely to be included are merging top containers, merging container profiles, and additional options for viewing results in the browse and search areas in the staff interface. The release will also have some performance and accessibility improvements. We will have more details closer to the time of the release.

One of the most popular plugins for ArchivesSpace is the aspace-import-excel (https://github.com/harvard-library/aspace-import-excel) plugin, originally developed at Harvard University by Bobbi Fox. This plugin enables users to create archival objects in a spreadsheet and import them into an ArchivesSpace resource record, greatly speeding up data entry. We are pleased to share that we have contracted with Bobbi to convert this plugin to the core code of ArchivesSpace, meaning that this functionality will soon be available in ArchivesSpace without downloading and installing a separate plugin. We expect this feature to be completed for a release of ArchivesSpace in late winter or early spring of 2020.

New ArchivesSpace Help Center

We're pleased to announce that the new ArchivesSpace Help Center, with an improved user manual and new training videos, is now available. Access to the ArchivesSpace Help Center is a benefit of ArchivesSpace membership. The new and improved content is thanks to the efforts of our User Documentation sub-team and our training corps.

Click here<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/917045261/ArchivesSpace+Help+Center> to learn more about accessing and navigating the Help Center.

The current site (http://docs.archivesspace.org<http://docs.archivesspace.org/>) will be up through early 2020, but it is closed to new user signups and no content will be updated.

Staff of member institutions are eligible for accounts in the new Help Center. How you access the new Help Center depends on a variety of factors, including whether or not you had access to the previous Help Center:

  *   If you already had an account for our Confluence site, privileges to access the new Help Center area have been added to your account.

  *   If you had an account on the previous Help Center site but did not already have an account for our Confluence site, you received an email invitation from Atlassian to set up your account and get access to the new area. The subject line is ArchivesSpace has invited you to Confluence. If you did not receive this message, please contact us.
  *   If you did not have an account on the previous Help Center site and do not already have a Confluence account, follow these steps to sign up for an account.<https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/918945793/Confluence+Account+Management> Upon account creation, please allow 2 business days for Help Center permissions to take effect.

We hope you enjoy the new content and look forward to the enhanced opportunities for community participation that the new site will allow. Thanks for your patience as we make this transition and please do let us know if you have any questions.

Volunteer for the next ArchivesSpace Regional Forum

We are looking for volunteers from member institutions of all sizes to form a working group to plan the agenda and program for our next Regional Forum in San Francisco, California!

ArchivesSpace will hold a Regional Forum at the San Francisco Public Library in conjunction with the Western Archivists Conference on April 22, 2020.  As with previous Regional Forums, this will be a free opportunity for staff of ArchivesSpace member institutions to meet and share information with each other and the program team.  Working group volunteers are essential to the success of Regional Forums as they work with me to create a program that reflects local users' interests and activities.

Please contact Jessica at jessica.crouch at lyrasis.org to volunteer by January 24th. Registration for the Western Archivists Regional Forum will open closer to the time of the event.

Upcoming Webinar: Integrating ArchivesSpace with Aviary

January 15, 2020, 2-3pm ET (11-noon PT; 7-8pm GMT)

Visit the ArchivesSpace blog for details.

<https://archivesspace.org/archives/5796>ArchivesSpace is pleased to announce the fourth webinar in our series focused on Integrations with ArchivesSpace.  Each webinar in this series will highlight an integration with another application used in archives that ArchivesSpace members have worked on or requested.  The webinar series will feature both open source and proprietary systems.

Our fourth webinar in this series will feature an integration with the audiovisual publishing platform Aviary<https://www.weareavp.com/products/aviary/>.

Webinar description:

This webinar will be recorded and made available on the ArchivesSpace YouTube channel.

In this webinar, Bertram Lyons (Aviary) will provide an overview of Aviary, highlighting access controls, accessibility and compliance. He will also demonstrate how Aviary integrates with ArchivesSpace and how this integration benefits archivists, specifically archivists from smaller organizations.

Kevin Glick (Yale University Libraries) will present on Yale's integration of ArchivesSpace and Aviary. The presentation will highlight how Yale recognized the need for this integration within the libraries and both their vision and their experience implementing this integration. Kevin will also offer recommendations to other users considering integration.


Bertram Lyons specializes in the acquisition, management, and preservation of documentary, research, and cultural heritage collections. He has developed tools, policies, and partnerships around the development and management of analog and digital archival collections. For fifteen years, Bert has worked as an archivist for extensive archives, first at the Alan Lomax Archive and most recently at the American Folklife Center (AFC) at the Library of Congress. Bert is active with professional archival organizations including the International Association of Sound and Audiovisual Archives, the Society of American Archivists, the Association of Recorded Sound Collections, and the Association of Moving Image Archivists. He has also received certification from the Academy of Certified Archivists and is a graduate of the Archives Leadership Institute. He holds an MA in museum studies with a focus in American studies and archival theory from the University of Kansas.

Kevin Glick is Head of Digitization and Digital Preservation and Archivist in Yale University Library's Manuscripts & Archives, where he currently focuses on digitization, digital libraries, and other technology issues in special collections and archives. In addition, Kevin manages the architecture of the Fortunoff Video Archive for Holocaust Testimony's digital preservation and access systems as well as digitization of all materials related to the collection.

Who should attend:

Anyone interested in possibilities for integrating ArchivesSpace with Aviary, those who have integrated ArchivesSpace and Aviary and would like to offer insight to others, and those who are interested in working with fellow community members to make integrations with ArchivesSpace easier.


Contact Jessica at jessica.crouch at lyrasis.org if you have questions about this webinar or the Integrations with ArchivesSpace webinar series.

The next Integrations with ArchivesSpace webinar will be: Integrating ArchivesSpace with Archivematica, February 19, 2020 at 2pm ET (11am PT)

The recording for the previous webinar in this series, Integrating ArchivesSpace with Archive-It<https://archivesspace.org/archives/5751>, is now available.

Upcoming Open Community Call

Please join us for our next community open call on Zoom on January 22 at 2-3pm ET (11-noon PT). This is an opportunity to talk informally about ideas you've had, challenges you've encountered, or news you'd like to share. During this call the Development Prioritization sub-team of our User Advisory Council will summarize the results of their recent community survey and the User Documentation sub-team will discuss plans for improvements to the User Manual on the new ArchivesSpace Help Center.

If you would like to see a topic or discussion item addressed during the call, here is a pre-survey <https://forms.gle/eS5xFVXG1fMUAuyp8> to help generate discussion topics. Please submit your suggestions by Tuesday, January 21st

You will be able to join by either computer or phone. Here are the details for joining the call:

Join Zoom Meeting


Meeting ID: 214 850 306

Password: 093293

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Find your local number: https://lyrasis.zoom.us/u/awkFNWPxh

ArchivesSpace Holiday Hours

Our office will be closed from December 24 to January 1. Normal office hours will resume on January 2nd. We wish you all warm and happy holidays!

Membership Update

We are excited to welcome our newest members to our community! Our new members since November 30 include:

  *   Honpa Hongwanji Mission of Hawaii
  *   The New School (New York, New York)
  *   University of Pittsburgh (Educational Program Member)

As of December 23, we have 410 General members, 20 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Tools Section listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.
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