[Archivesspace_Users_Group] Unprocessed label on processed accessions

Custer, Mark mark.custer at yale.edu
Fri Sep 28 10:47:46 EDT 2018

Hi Nic,

I can’t speak to reports, but as for the ArchivesSpace Public User Interface, published accession records will always show up right now.  In other words, until the “Publish?” checkbox is not selected, it gets indexed in the PUI.

We’ve just started publishing accession records in one of our repositories, and right now we have an extra step of unpublishing those records once an associated finding aid is published.  So, it’s a manual process right now, but I agree that it would be great to have other logic handle this in more streamlined fashion.  There were discussions about handling this differently when the PUI was updated with version 2.1, but since there were/are multiple ways to indicate that an accession is processed (we’re using the “Processing Status” right now, rather than an event record, for instance), the decision at the time was just to rely on the “publish” button.


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Nic Stanton-Roark
Sent: Friday, 28 September, 2018 10:35 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Unprocessed label on processed accessions

Hello all,
For some time we have been using Aspace for cataloging while using a legacy database for accessioning. We are now in the process of accessioning new materials in Aspace, but it is not working entirely as we expected.

After an item is accessioned, we spawn one or multiple resources from the accession record. After the accession is fully cataloged and processed, we create a "Processed" event on the accession record. But the accession record still displays the Unprocessed label (see attached) and is categorized that way in reports. What am I missing?

Nicholas Stanton-Roark  |  Archivist  | Robert A. Nicholson University Library
Anderson University  |  1100 E. Fifth St, Anderson, IN 46012
(765) 641-4285<tel:%28765%29%20641%204285>  |  ndroark at anderson.edu<mailto:ndroark at anderson.edu>
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