[Archivesspace_Users_Group] ArchivesSpace Update - March 2018

Christine Kim Christine.Kim at lyrasis.org
Thu Mar 29 17:28:46 EDT 2018


March 2018 Update

We kicked off this month with a webinar on the Assessments Module and we can look forward to a webinar on ArchivesSpace bugs in April. Keep up to date on upcoming regional forums as program content takes shape! New stories are up on the blog, continuing a series that will provide deep insight into the TAC and UAC activities! Read on for more news!


The ArchivesSpace program team is pleased to announce the availability of v2.3.2. This minor release contains several community pull requests and bug fixes.

You can download this release at https://github.com/archivesspace/archivesspace/releases/tag/v2.3.2.

Please note that while we were originally planning to put out a larger release in March, we have identified some search, indexing and infrastructure issues that we consider necessary to address before continuing to add more functionality to the application. As such we are postponing our next major release until later in the year and will be updating the roadmap later this week to reflect this. While the roadmap always represents our best estimate as to what will get accomplished in a particular timeframe, sometimes we get thrown an unexpected curveball and this is one of them. You'll see some additional messages from us in the coming weeks about progress on the issues to be addressed. Thanks for your patience as we do this important work to improve everyone's ArchivesSpace experience.

Information on upgrading to a new version of ArchivesSpace is available at http://archivesspace.github.io/archivesspace/user/upgrading-to-a-new-release-of-archivesspace/. If you have not already upgraded to 2.3.0 or 2.3.1, we would recommend going directly to 2.3.2, but if you have already upgraded recently and would find it difficult to upgrade again so soon, we suggest upgrading to this release only if you need one of its specific changes right now.

Thanks to the community members who contributed their time, energy, and coding skills to this release. If you have any questions or need help upgrading, please let us know.

Upcoming Releases

Curious about what's to come in future releases? Check out the roadmap: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/18710568/Roadmap

The deadline by which a pull request needs to be submitted for consideration for the May 2018 release is May 18th. Pull requests submitted after the end of day on May 18 will be considered for a future release.

Webinar on A Bug's Life: From JIRA to Fix: April 11 at 1-2pm ET (10-11am PT)

As an application fueled by the enthusiasm and energy of an incredibly proactive community, ArchivesSpace development continues to grow and evolve, sometimes faster than it can keep up. And though each release is carefully examined and tested by our Testing subteam, bugs still manage to sneak their way into the code.

So, who ya gonna call? In this webinar, Jason Loeffler, Lydia Tang, Patrick Galligan, and Laney McGlohon will present an overview of an ArchivesSpace bug's life cycle by examining the community's approach to identifying, reporting, prioritizing, and fixing bugs. Jason will begin by describing what bugs are, Lydia will provide a demo on how anyone can submit a JIRA ticket, Patrick will share on the Development Prioritization subteam's role, and Laney will finish by describing how the fix is designated into the code.

Please join us on April 11, 2018 at 1-2pm EST (10-11am PST) as Jason, Lydia, Patrick, and Laney share an overview of an ArchivesSpace bug's life cycle. Please feel free to bring any questions you have.

The webinar will be available through: http://lyrasis.adobeconnect.com/rjtojl1sojrh/ and the recording will be available at a later date on the ArchivesSpace YouTube channel: https://www.youtube.com/channel/UCxR6D-UlSx6N6UWTeqHTjzA.

No registration required. The session is limited to the first 100 participants. Please feel free to host a webinar viewing group.

If you have any questions about this webinar, please contact Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>. We look forward to seeing you at the webinar!

Save the date for upcoming web events! Formal announcements to follow.

  *   Webinar: A Bug's Life: From JIRA to Fix [April 11, 1-2pm ET / 10-11am PT]
  *   Webinar: A History of the Finding Aid [May 16, 1-2pm ET, 10-11am PT]
  *   Open Members Call on Zoom! [May 24, 2-3pm ET / 11-noon PT]
  *   Webinar: Transforming XSL into EAD & Importing Component Hierarchies [June 27, 1-2:30pm ET / 10-11:30am PT]

Regional Forum updates

Planning for our Spring and Summer regional forums is under way. Here are some of the most relevant news, dates, and links to keep you up to date on all the activity!

Boston Regional Forum: May 3, 2018 at Tufts University

  *   Lightning round proposals due March 30th:  https://goo.gl/forms/0lXQz1MxAC1tETIY2
  *   Registration is open until May 3rd. But register by April 3rd to cast your vote for the afternoon activity: https://www.eventbrite.com/e/archivesspace-regional-forum-boston-2018-tickets-42955347601
  *   The program is taking shape! Keep up to date: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/455213059/Boston+Regional+Forum+-+May+2018

Southern California Regional Forum: Date TBA

  *   Open call for working group to shape program content. Response requested by March 30th. Email Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>.

If you have any questions (or ideas) related to the regional forums, feel free to email Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>.

The regional forums are opportunities for our diverse ArchivesSpace members to meet up more locally to share and learn from each other through workshops, focused discussion sessions, and presentations. We look forward to having the content shaped by our community.

Directory of ArchivesSpace Interest/Working Groups

Are you involved in any local ArchivesSpace interest groups? Please feel free to add to this directory: https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/507314319

As a friendly reminder, anyone can create an account on the ArchivesSpace wiki. Once you create an account, you are welcome to add to the page directories or leave comments.

New Stories on the Blog

We have new stories posted on the blog! In All About Community, Laney McGlohon (Technical Lead, ArchivesSpace) provides an overview of the ArchivesSpace Core Committers Group. This is a continuation of a series that launches into the various subteams of the Technical Advisory Council as well as the User Advisory Council to provide insight into the variety of activities and initiatives in progress by these groups.

All About Community is a blog series that highlights the many teams and groups that contribute to the growth and development of ArchivesSpace. http://archivesspace.org/category/all-about-community/

User Insights is a blog series that highlights diverse perspectives and experiences of ArchivesSpace users to enrich our entire community through shared stories, strategies, and lessons learned. http://archivesspace.org/category/user-insights/

We would love to include your ArchivesSpace stories on the blog! If you would like to contribute, please email Kim at christine.kim at lyrasis.org<mailto:christine.kim at lyrasis.org>.

Membership Update

We are excited to welcome our newest members to our community! Our new members since February 24 include:

  *   AIDS Healthcare Foundation (Los Angeles, CA)
  *   Archiefbureau Ruerd de Vries (Netherlands)
  *   National Library of Scotland (Edinburgh, Scotland, UK)
  *   North Park University (Chicago, IL)
  *   San Francisco Opera Association (San Francisco, CA)
  *   St. Catherine University (St. Paul, MN)
  *   Union League Club of Chicago (Chicago, IL)
  *   University of Pennsylvania (Philadelphia, PA)

As of March 29, we have 360 General members, 19 Educational Program members, and 3 Registered Service Providers. If you are interested in your institution becoming a member of ArchivesSpace, please email us at ArchivesSpaceHome at lyrasis.org<mailto:ArchivesSpaceHome at lyrasis.org> for more information.


ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA's Collection Management Tools roundtable listserv, as well as being posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.
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