[Archivesspace_Users_Group] Export of archival objects / contents lists?

Noah Huffman noah.huffman at duke.edu
Wed Mar 28 15:22:21 EDT 2018

Hi Jane,

You might check out this Digitization Work Order plugin: https://github.com/hudmol/digitization_work_order

It's designed for a more specific use case (generating scan list spreadsheets), but generally it does what you want and once you install the plugin you can run it from within the staff interface. Only a subset of the archival object metadata is exported as TSV (titles, dates, containers, barcodes, etc.).  If I remember right, it does not export notes.

Alternatively, there are some XSLT scripts in the wild that can produce CSV from EAD. So, to get a spreadsheet of archival object information for a resource you can:

1)      Export EAD from ASpace

2)      Transform EAD with XSLT to produce CSV of archival objects

Here's one that I use occasionally for roundtripping archival object metadata in ASpace: https://github.com/duke-libraries/archivesspace-duke-scripts/blob/master/xslt/aspaceEAD_to_SteadyCSV.xsl

There are probably some python scripts floating around as well that use the API to create CSVs of all of the archival objects in a collection/resource.

A third option would be to run an SQL query against the backend database, but I find the two options above a bit easier as you'd probably have to join lots of tables in your query to get all of the metadata you'd want in your CSV.

Hope this helps,

Noah Huffman
Archivist for Metadata, Systems, and Digital Records
David M. Rubenstein Rare Book & Manuscript Library
Duke University | 919-660-5982

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> On Behalf Of Jane LaBarbara
Sent: Wednesday, March 28, 2018 2:59 PM
To: 'archivesspace_users_group at lyralists.lyrasis.org' <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Export of archival objects / contents lists?

Does anyone have a recommended way of exporting archival object information from a specific resource record in a way that results in a contents list spreadsheet?

We have a lot of legacy contents list spreadsheets here, and we're working on converting and uploading them into ASpace.  We don't want to have to enter data into both the spreadsheet and the ASpace record for every addendum, but we're reluctant to get rid of the spreadsheets if we can't get that information back out again in spreadsheet form should we ever need it for a future project.

Thanks for your advice,

/ Jane Metters LaBarbara
Assistant Curator, West Virginia & Regional History Center<https://urldefense.proofpoint.com/v2/url?u=https-3A__wvrhc.lib.wvu.edu_&d=DwMFAg&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=OulrLuJ58_Q0dk9C7cv88I0yrxw1KVzOfUc1xLvTnWA&s=SmPrHzBegHJAbHWfH1oawTxQATcfR3ZQ2UjIDU7qAu8&e=>
West Virginia University Libraries
(304) 293-0352 office
jane.labarbara at mail.wvu.edu<mailto:jane.labarbara at mail.wvu.edu>

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