[Archivesspace_Users_Group] FW: [Archivesspace_member_reps] Migrating Data from Eloquent Systems to ArchivesSpace

[Bria Lynn Parker]

Hi Cheryl,

I'll also chime in here - I just got (mostly) through converting a ton of
data that were eloquent data exported to tab delimited text/spreadsheet. We
had a LARGE collection we purchased, and that was what we got with it: a
dump of their eloquent data.

I made use of Stead: https://github.com/jronallo/stead to do the conversion
to EAD, and some local scripts to do some stuff to the converted EAD prior
to upload to ArchivesSpace.
A colleague and I made some local modifications/enhancements Stead to get
it to work with our data. I would be more than happy to talk with you
offline about how I did this if this is something you're interested in. And
I would of course share my code.


-- 
Bria L. Parker
Head, Discovery and Metadata Services

2200 McKeldin Library

University of Maryland

College Park, MD 20742-7011

(301) 405-9067

blparker at umd.edu



On Thu, Mar 15, 2018 at 9:24 AM, Mayo, Dave <dave_mayo at harvard.edu> wrote:

> Hi Cheryl,
>
> Oof, that’s rough.  I have a few questions, if you don’t mind.
>
> 1. Can you provide more detail on why EAD export is impossible?  I only
> ask because they claim EAD export on their website pretty prominently, and
> it would be, I think, much easier than doing a migration from proprietary
> text format.
> 2. Are you comfortable with programming in a scripting language (Python,
> Ruby, Perl, etc.) or do you have access to someone who is?
> 3. What does the ASCII format actually look like?  An example record would
> be really helpful in giving advice.
>
> Assuming that EAD is entirely out of reach, I think this would take
> either, as you mentioned, manual transfer, or someone writing a script to
> take the ascii output, turn it into ASpace JSONModel objects, and import it
> via the API.  The hardest part is probably the conversion step – there’s a
> fair amount of code out there for doing imports of JSONModel objects (or
> you can just strip the EAD -> JSONModel part out of EAD import scripts),
> but I don’t know that there’s a way around significant programming effort.
> Even EAD migrations have in my experience involved a fair amount of
> programming, though size and scope of collection matters a lot for how
> important that is.
>
> - Dave Mayo
> ASpace Core Committers Group
>
>
>
> *From: *<archivesspace_users_group-bounces at lyralists.lyrasis.org> on
> behalf of Christine Di Bella <christine.dibella at lyrasis.org>
> *Reply-To: *Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Date: *Thursday, March 15, 2018 at 8:59 AM
> *To: *Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Subject: *[Archivesspace_Users_Group] FW: [Archivesspace_member_reps]
> Migrating Data from Eloquent Systems to ArchivesSpace
>
>
>
> Hi all,
>
>
>
> I’m forwarding this for Cheryl from the Member Representatives list in
> case anyone here has made a move from Eloquent and has suggestions or
> advice. The program team will also reach out with some ideas.
>
>
>
> Christine
>
>
>
> Christine Di Bella
>
> ArchivesSpace Program Manager
>
> christine.dibella at lyrasis.org
>
> 800.999.8558 x2905 <(800)%20999-8558>
>
> 678-235-2905 <(678)%20235-2905>
>
> cdibella13 (Skype)
>
>
>
> [image: ASpaceOrgHomeMedium]
>
>
>
>
>
>
>
> *From:* archivesspace_member_reps-bounces at lyralists.lyrasis.org <
> archivesspace_member_reps-bounces at lyralists.lyrasis.org> *On Behalf Of *Cheryl
> Ziegler
> *Sent:* Wednesday, March 14, 2018 8:58 PM
> *To:* archivesspace_member_reps at lyralists.lyrasis.org
> *Subject:* [Archivesspace_member_reps] Migrating Data from Eloquent
> Systems to ArchivesSpace
>
>
>
> Hello all,
>
>
>
> I am under significant time constraints to move my data from Eloquent
> Systems to ArchivesSpace as my contract with Eloquent is over effective
> April 30. I was led to believe that my data could be exported in EAD
> format. Unfortunately, that is not true. I can only export my data into
> ASCII delimited text format.
>
>
>
> I am flying blind here and I know there is not an easy "fix." If I need to
> manually input my records, then I need to start doing that right away. If
> there is a way to convert ASCII into a workable migration format, then I
> need advise on how to accomplish that conversion.
>
>
>
> Some background: earlier in the year, my IT Director told me he had
> figured out how to do this migration. He has resigned taking that
> information with him although I am not sure that he actually *had*
> figured it out.
>
>
>
> I am willing to do the work. I just need a process.
>
>
>
> Thank you,
>
> Cheryl
>
>
> Cheryl L. Ziegler, MLIS
>
> Director of Library & Archives
> Union League Club of Chicago
>
> 65 W. Jackson Blvd.
>
> Chicago, IL  60604
>
>
> P: 312.435.4818 <(312)%20435-4818>
>
> www.ulcc.org
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>
>
>
> [image: http://eline.ulcc.org/images/ULC_logo_platinum_2014_email.jpg]
>
> *Find out how the Union League Club of Chicago can help enrich your life
> and improve the world by contacting **membership at ulcc.org*
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