[Archivesspace_Users_Group] FW: [Archivesspace_member_reps] Migrating Data from Eloquent Systems to ArchivesSpace

Mayo, Dave dave_mayo at harvard.edu
Thu Mar 15 09:24:15 EDT 2018

Hi Cheryl,

Oof, that’s rough.  I have a few questions, if you don’t mind.

1. Can you provide more detail on why EAD export is impossible?  I only ask because they claim EAD export on their website pretty prominently, and it would be, I think, much easier than doing a migration from proprietary text format.
2. Are you comfortable with programming in a scripting language (Python, Ruby, Perl, etc.) or do you have access to someone who is?
3. What does the ASCII format actually look like?  An example record would be really helpful in giving advice.

Assuming that EAD is entirely out of reach, I think this would take either, as you mentioned, manual transfer, or someone writing a script to take the ascii output, turn it into ASpace JSONModel objects, and import it via the API.  The hardest part is probably the conversion step – there’s a fair amount of code out there for doing imports of JSONModel objects (or you can just strip the EAD -> JSONModel part out of EAD import scripts), but I don’t know that there’s a way around significant programming effort.  Even EAD migrations have in my experience involved a fair amount of programming, though size and scope of collection matters a lot for how important that is.

- Dave Mayo
ASpace Core Committers Group

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Christine Di Bella <christine.dibella at lyrasis.org>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Thursday, March 15, 2018 at 8:59 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] FW: [Archivesspace_member_reps] Migrating Data from Eloquent Systems to ArchivesSpace

Hi all,

I’m forwarding this for Cheryl from the Member Representatives list in case anyone here has made a move from Eloquent and has suggestions or advice. The program team will also reach out with some ideas.


Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
cdibella13 (Skype)


From: archivesspace_member_reps-bounces at lyralists.lyrasis.org <archivesspace_member_reps-bounces at lyralists.lyrasis.org> On Behalf Of Cheryl Ziegler
Sent: Wednesday, March 14, 2018 8:58 PM
To: archivesspace_member_reps at lyralists.lyrasis.org
Subject: [Archivesspace_member_reps] Migrating Data from Eloquent Systems to ArchivesSpace

Hello all,

I am under significant time constraints to move my data from Eloquent Systems to ArchivesSpace as my contract with Eloquent is over effective April 30. I was led to believe that my data could be exported in EAD format. Unfortunately, that is not true. I can only export my data into ASCII delimited text format.

I am flying blind here and I know there is not an easy "fix." If I need to manually input my records, then I need to start doing that right away. If there is a way to convert ASCII into a workable migration format, then I need advise on how to accomplish that conversion.

Some background: earlier in the year, my IT Director told me he had figured out how to do this migration. He has resigned taking that information with him although I am not sure that he actually had figured it out.

I am willing to do the work. I just need a process.

Thank you,

Cheryl L. Ziegler, MLIS
Director of Library & Archives
Union League Club of Chicago
65 W. Jackson Blvd.
Chicago, IL  60604

P: 312.435.4818

Find out how the Union League Club of Chicago can help enrich your life and improve the world by contacting membership at ulcc.org<mailto:membership at ulcc.org> or 312.435.4825<tel:312.435.4825>.
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