[Archivesspace_Users_Group] ArchivesSpace Integrations Wish List

Hughes, Margaret mhughes at library.ucla.edu
Tue Jul 10 10:34:06 EDT 2018 

Hi all,

I wanted to close the loop on this conversation. We were very excited about the number of responses we received to our “most wanted integrations” request. It was more feedback than we expected – thank you to everyone who shared their thoughts!

Among the responses we received, there was a lot of overlap in the systems the community would like to see integrated with ArchivesSpace. Which is great, because it means there could be opportunities to collaborate and create widely beneficial solutions.

We (the Integrations sub-team of TAC) are still thinking about what to do next with the information we’ve gathered and what we can do to facilitate future integrations work. We’ll continue to keep you all posted, and we hope to keep conversations like this going. Please don’t hesitate to reach out if you’d like to talk about integrations work you’re considering or any already in-progress work.

Thanks again!

Maggie, on behalf of the TAC Integrations sub-team


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maureen Callahan
Sent: Wednesday, June 06, 2018 5:42 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] ArchivesSpace Integrations Wish List

Something that I think would be useful from this group might be a set of principles and best practices for integrations. I know that both the RAC and the Bentley have done a lot of intellectual legwork to really think through which system should be the system of record for various types of information and how it should communicate, and I wonder if this could be generalizable to future integration work.

For instance, when I worked with Mark Custer, Mary Caldera and Euan Cochrane on the Preservica integrations at Yale, we had splendid fights about where description should be authored and how granularly it should be represented in each system (I'm not 100% thrilled with how this worked out in Preservica, by the way -- URLs are stored in archival object records rather than the way I would like to see them as digital object records, and connecting aggregations of electronic records from Preservica to ArchivesSpace AOs isn't as sophisticated as I would like).

I wonder if this group, after it has looked at all of these wished-for integrations, could provide feedback and guidance about how integrations should and shouldn't behave in accordance with archival description best practices.

Thanks all,
Maureen

On Wed, Jun 6, 2018 at 8:07 AM, Busch, Ed <buschedw at msu.edu<mailto:buschedw at msu.edu>> wrote:
Preservica has been integrated with ArchivesSpace. https://preservica.com/digital-archive-software/automated-content-acquisition . I haven’t tried it yet so can’t speak to how well.

Ed Busch
Electronic Records Archivist
MSU Archives


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Laura Saegert
Sent: Tuesday, June 5, 2018 4:42 PM

To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] ArchivesSpace Integrations Wish List

Has anyone done or is planning to do integrations with Preservica?

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of McElheny, Robin G.
Sent: Tuesday, June 5, 2018 3:14 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] ArchivesSpace Integrations Wish List

Here at Harvard we are moving to Alma so integrations for ArchivesSpace are of great interest.  Not sure we’re ready to concentrate on use cases just yet but we’d love to hear more about what folks at Duke are doing.

Robin McElheny
Associate University Archivist for Collections and Public Services
Harvard University Archives
Pusey Library
Cambridge, MA 02138
Email: robin_mcelheny at harvard.edu<mailto:robin_mcelheny at harvard.edu>
Phone: 617-495-2461
Fax: 617-495-8011

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> On Behalf Of Kevin Clair
Sent: Tuesday, June 05, 2018 1:38 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] ArchivesSpace Integrations Wish List

I can’t remember if I’ve mentioned this on-list, but on the topic of the ILS, we’ve started on some rudimentary Alma integrations for ArchivesSpace: https://github.com/duspeccoll/alma_integrations<https://urldefense.proofpoint.com/v2/url?u=https-3A__na01.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Furldefense.proofpoint.com-252Fv2-252Furl-253Fu-253Dhttps-2D3A-5F-5Fgithub.com-5Fduspeccoll-5Falma-2D5Fintegrations-2526d-253DDwMGaQ-2526c-253DWO-2DRGvefibhHBZq3fL85hQ-2526r-253DRco425oY9hLsRjvkTWXvBvq3MeqGGajpCw3NRDJQ-2D6A-2526m-253DeH6Xqri-5FJUrxaO-2D6VyENbpENiw6VkTaszIZTevUga6k-2526s-253DIYMMxqIrk6yKpL1VRycZkTyy20jtLCe411Cz-2DVTIeNQ-2526e-253D-26data-3D02-257C01-257Clsaegert-2540tsl.texas.gov-257C0ec3379cf4ae4a8c86a508d5cb20e98e-257Ca4597bff9f384145a0334a2168399a5e-257C0-257C0-257C636638264618373478-26sdata-3DQl-252FjyUEl9gWzPtwpMu95KjQct7A9BncFrXAfIIskE30-253D-26reserved-3D0&d=DwMGaQ&c=nE__W8dFE-shTxStwXtp0A&r=nzQRpzss_AwHOHAKVWRsNQ&m=Ey3pbCW1V2eGcWi-JfGpPQBnqlRuNGwCHVyNNolquh8&s=c1lQKkyyuCdi9ARNCAIx-OxWUacqofOW4jgS2_1KbZ4&e=>

The way we have it implemented is: we’ve assigned a user-defined field to Alma MMS IDs for each Resource we have. The Alma Integrations plugin takes as input a linked resource and checks that field to see if an MMS ID exists. If it finds one you have the option to push new bibliographic metadata (using the MARC exporter) to Alma, or to add new holdings (using a controlled list of DU holdings codes). If it doesn’t find one, you have the option to create a new BIB and assign whatever MMS ID Alma creates to the user-defined field automatically.

It doesn’t do anything to link AS Top Containers with Alma items yet, but that’s the next step.

Happy to talk about this more and get more use cases for it in whatever medium people like!  -k

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of "Hughes, Margaret" <mhughes at library.ucla.edu<mailto:mhughes at library.ucla.edu>>
Reply-To: Archivesspace Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Date: Monday, June 4, 2018 at 1:49 PM
To: Archivesspace Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] ArchivesSpace Integrations Wish List

Thanks so much for your response, Seth, and for including an example of the functionality you’d like to see in a CONTENTdm/ASpace integration. I’ve added it to our list!

I’ve heard from others off-list, and so far our “integrations wish list” includes:

  *   CONTENTdm x2
  *   Trello
  *   ILS x2

Please reach out (on- or off-list) if you have an ASpace integration you’d like to see!

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Seth Shaw
Sent: Tuesday, May 29, 2018 10:08 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] ArchivesSpace Integrations Wish List

Something that came up in the recent community call is the ability to connect ArchivesSpace to digital asset management systems (e.g. CONTENTdm).

For example, we use a script[1] to find all of the objects in CONTENTdm that match the title, date, and collection identifier fields to create ArchivesSpace digital objects + instances so that the AS EAD and PDF exports will link to our objects in CONTENTdm. Granted, this title/date matching wasn't perfect, but 97% was close enough that the remaining 14 could be easily reviewed manually. This sure beats making a few thousand, or even a few hundred manual digital object records.

Of course, I'm running this script on my own computer which isn't an ideal workflow. It would be better if this were a plugin with a drop-down menu button and configuration screen so that ArchivesSpace users can initiate the matching and import on their own. If someone wants to port the code to Ruby, make the necessary configuration pages, and/or generally improve it; I think there are plenty of people who would appreciate it.

1: https://github.com/seth-shaw-unlv/small-stuff/blob/master/cdm-update-as/cdm_link_as.py<https://urldefense.proofpoint.com/v2/url?u=https-3A__na01.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Furldefense.proofpoint.com-252Fv2-252Furl-253Fu-253Dhttps-2D3A-5F-5Fgithub.com-5Fseth-2D2Dshaw-2D2Dunlv-5Fsmall-2D2Dstuff-5Fblob-5Fmaster-5Fcdm-2D2Dupdate-2D2Das-5Fcdm-2D5Flink-2D5Fas.py-2526d-253DDwMGaQ-2526c-253DWO-2DRGvefibhHBZq3fL85hQ-2526r-253DRco425oY9hLsRjvkTWXvBvq3MeqGGajpCw3NRDJQ-2D6A-2526m-253DeH6Xqri-5FJUrxaO-2D6VyENbpENiw6VkTaszIZTevUga6k-2526s-253DgD-5Fs61LLHuVmG9cR9cnERLNgyG6U4UzdLnwm5T-2DbFAo-2526e-253D-26data-3D02-257C01-257Clsaegert-2540tsl.texas.gov-257C0ec3379cf4ae4a8c86a508d5cb20e98e-257Ca4597bff9f384145a0334a2168399a5e-257C0-257C0-257C636638264618383487-26sdata-3DFgS98iv530FN-252FUDJ3qGkZx1GC2ZcrS9x-252B75zK9btaWo-253D-26reserved-3D0&d=DwMGaQ&c=nE__W8dFE-shTxStwXtp0A&r=nzQRpzss_AwHOHAKVWRsNQ&m=Ey3pbCW1V2eGcWi-JfGpPQBnqlRuNGwCHVyNNolquh8&s=7Q24nLH4lavsacgsLE3GTj51QSqBdZZFSGV2OfH9SoA&e=>

On Tue, May 29, 2018 at 9:47 AM, Hughes, Margaret <mhughes at library.ucla.edu<mailto:mhughes at library.ucla.edu>> wrote:
Hi all,

The Integrations sub-team of TAC (Technical Advisory Council) is interested in hearing about your most desired ArchivesSpace integrations. What other systems and software do you wish ASpace could talk to? This could be anything – large or small, common or uncommon. Trello, your ILS, Slack, etc etc – whatever comes to mind!

Send your replies on- or off-list. Any input is much appreciated!

Thank you,

Maggie, on behalf of the TAC Integrations sub-team


----------------------------------
Margaret Hughes
Collections Data Archivist
310.206.6203

UCLA Library Special Collections
A1713 Charles E. Young Research Library
Los Angeles, CA 90095-1575


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=https-3A__na01.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Furldefense.proofpoint.com-252Fv2-252Furl-253Fu-253Dhttp-2D3A-5F-5Flyralists.lyrasis.org-5Fmailman-5Flistinfo-5Farchivesspace-2D5Fusers-2D5Fgroup-2526d-253DDwMGaQ-2526c-253DWO-2DRGvefibhHBZq3fL85hQ-2526r-253DRco425oY9hLsRjvkTWXvBvq3MeqGGajpCw3NRDJQ-2D6A-2526m-253DeH6Xqri-5FJUrxaO-2D6VyENbpENiw6VkTaszIZTevUga6k-2526s-253DmgqRg3ai2tHuLbkKwPRvogkKYE1L4EbP6auQ8DKWS7k-2526e-253D-26data-3D02-257C01-257Clsaegert-2540tsl.texas.gov-257C0ec3379cf4ae4a8c86a508d5cb20e98e-257Ca4597bff9f384145a0334a2168399a5e-257C0-257C0-257C636638264618383487-26sdata-3DbV3biJWl-252FWrxoenYRXIJBL6T9JcAaBlQrfiMl5u-252BQbs-253D-26reserved-3D0&d=DwMGaQ&c=nE__W8dFE-shTxStwXtp0A&r=nzQRpzss_AwHOHAKVWRsNQ&m=Ey3pbCW1V2eGcWi-JfGpPQBnqlRuNGwCHVyNNolquh8&s=Gi0jogXY0RApQib8oI8h7FMVCWkCqFcDxo8wzIFboJ0&e=>


_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group



--
Maureen Callahan
Sophia Smith Collection Archivist
Smith College Special Collections
Northampton, Massachusetts 01063
T. 413 585 2981 C. 215.863.1860
mcallahan at smith.edu<mailto:mcallahan at smith.edu>

Pronouns: she/her/hers

Facebook: https://www.facebook.com/SophiaSmithCollection/
Instagram: https://www.instagram.com/smithlibraries/
Twitter: https://twitter.com/archivalagents

Please note. Smith College Special Collections is now housed at Young Library<https://www.smith.edu/libraries/about/new-neilson/wheres-my-library>. Learn more about renovations to Neilson Library here<https://www.smith.edu/libraries/about/new-neilson>.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lyralists.lyrasis.org/pipermail/archivesspace_users_group/attachments/20180710/c875a628/attachment.html>

More information about the Archivesspace_Users_Group mailing list