[Archivesspace_Users_Group] data clean up of Top Container "titles"

[Custer, Mark]

Lydia,

See the very last section, Identifier Encoding, at the bottom of this page:  https://guides.library.yale.edu/archivesspace/ASpaceContainerManagement  This is documentation from the original top container plugin, but the same holds true now in the core code.

Things will look much looker cleaner in the staff interface after that, as seen in the attached image, which shows the first 11 boxes in that collection.

I hope that helps,

Mark

p.s. I'd say that the tooltips should be updated in the core code, as well. 



-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tang, Lydia
Sent: Saturday, 27 January, 2018 11:29 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] data clean up of Top Container "titles"

Good morning, all!

I am trying to clean up some of our data goofiness.  As you can see in the attached screen shot, I have a “Box 56: Series Series 1; Series Series 2.”  Opening the Top Container itself in edit mode only allows me to potentially change the container type (box) and number, but I can’t figure out how to kill off these series listings!  After digging around, I realized that the earlier processor that put Series 1 and Series 2 labels in the Component Unique Identifier (CUI) field for their respective series, which aligns with the tool tip suggestions, but is part of this problem.  It seems like the program automatically adds the extra “series” label, even if the tooltip seems to suggest flexibility about whether it indicates a series, subseries, or accession.  It also seems like this label is inherited to nested Top Containers under this series, so even if the actual records that are linked to this Top Container may have blank CUIs, but it actually inherits this information from wherever it’s nested.  Weirdly, for some of the most recent data entry, the Top Container has “Series Series 1” AND “Series Series 2” even though the record is only nested under the existing Series 2.  To remove these labels, I have to remove the CUI for each series.  At any rate, this is strange and obviously doesn’t seem to be working as intended.  My sample finding aid is in https://urldefense.proofpoint.com/v2/url?u=http-3A__test.archivesspace.org_&d=DwIGaQ&c=cjytLXgP8ixuoHflwc-poQ&r=7Ez68qVcrmRD6nn1FqwoHBDEOxeRUCPm3xGvnFT0zjU&m=UCFvXxOgNsnpX1yK3bZYd3xVgh9CVlx6s0llS8v23Uk&s=-2dad9vFRw6d0YNK_VQSTnW1oQMAxi2nZFQagvlApK4&e= Gerber papers, if anyone wants to check.  I confirmed this behavior still persists in the latest release candidate, at least for my collection.  Anyone else notice this issue?

Thanks!

Lydia



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