[Archivesspace_Users_Group] Agents biographical note to EAD export

Tang, Lydia ltang5 at lib.msu.edu
Wed Jan 10 17:20:58 EST 2018

This was briefly mentioned in the SIEWG recommendations under Data Entry IIF<https://docs.google.com/document/d/1poanmnYaVfU4kUoxyMa6r0GQwA74byvZdduc7smQuYQ/edit?usp=sharing>:

F.       Copy/clone elements
2. For the Biography note field, the ability to select a biography found in one or more agent records and import into the Resource/Digital Object record.  This will provide a base text that can be tweaked to suit the collection being described.  Suggested workflow:
a.                  User opens a biography note.
b.                  Clicks on a button to import note if desired (i.e. user can still just type a note if they would rather)
c.                   Autopopulate screen uses typeahead search similar to when you link an existing agent record where you type in the heading for the record with the biography information you want to pull in.
d.                  Biography note(s) from agent record (if there is one) pops into the biography note BUT just like resource records spawned from accession records, you can edit the information any way you want without it affecting the information in the agent record.
Note:  Some users may also want the option to link a biography note to the master Agent record, which then automatically updates to all linked records.  We defer to the determination of the Agent refactoring group and/or future projects.

Because of the Agent work already in progress, we were cautious about encroaching on their turf!
From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Christie Peterson <cpeterson at smith.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Wednesday, January 10, 2018 at 5:04 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Agents biographical note to EAD export

I would love to see ASpace move toward this type of an integration, so that the PUI or exports could pull biog/hist data directly from Agent records. It feels like this would be a natural extension of the Agents and Authority Integration work on the roadmap for this year. Has anyone been talking about it?


❄️ ❄️ ❄️ ❄️ ❄️ ❄️ ❄️ ❄️
Christie S. Peterson
Head of Technical Services for Special Collections
Smith College
Northampton, Mass.
cpeterson at smith.edu<mailto:cpeterson at smith.edu>

pronouns: she/her/hers

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