[Archivesspace_Users_Group] Processing Status vs. Finding Aid Status

[Olivia S Solis]

Sorry, left out another point of distinction.

6) An individual accession to a resource record may remain unprocessed, so
that accession record's processing status would be "unprocessed", but you
would consider the processing status of the resource record as a whole to
be perhaps "under revision" if that accession (an accrual to that resource
record) were being processed and any resulting revisions to the resource
were happening.

Anyway, I can see that many of these variables need to be spelled out.
Wondering about others' decisions/definitions here.

Thanks again...

On Tue, Aug 28, 2018 at 5:56 PM Olivia S Solis <livsolis at utexas.edu> wrote:

> Hello all,
>
> We have just recently gone live with accessions and soon will start
> creating new resource records in ArchivesSpace. Yay for progress! We're
> fine-tuning some of our resource records workflows and are realizing we may
> not have given enough thought to the difference between "Finding Aid
> Status" and the "Processing Status" field in ArchivesSpace. We've got both
> in our workflows, but this may be redundant.
>
> I can see some immediate distinctions between the two:
> 1) Processing status is a field shared among resources and accessions in
> Collections Management; Finding Aid Status is just for resources.
> Nonetheless, the Collections Management fields cannot be shared between a
> resource record and accession record.
> 2) You can create a default report for unprocessed accessions, presumedly
> dedicated by the processing status field (we've not thoroughly tested
> reports).
> 3) A resource record may be undergoing major revisions so the finding aid
> is under revision, but you may consider the collection already processed.
> 4) Maybe you've processed a collection but don't have a good publicly
> accessible finding aid and there for consider it's finding aid to be
> unprocessed? (This seems dubious to me). We've got a lot of "paper" finding
> aids accessible in the reading room only. But the collection would still
> seem processed to me. And this also seems like something you could track
> with the Assessments module.
> 5) Conveniently, "Finding Aid Status" is immediately available as a search
> results column for resources. It's be nice to sort results by that column.
>
> Anyway, I was wondering if any of you have decided to use one or the other
> field to describe the processing state of collections. Do you use those two
> fields in distinct ways, and if so how? How do you define each for your
> processors and / or accessioners.
>
> FYI, we are using processing status for accessions going forward. We've
> customized it a bit (for instance including a "Pending" status for
> accessions not yet arrived so we can document associated events like deed
> sent.)
>
> Thank you!
>
> -Olivia
> --
> Olivia Solis, MSIS
> Metadata Coordinator
> Dolph Briscoe Center for American History
> The University of Texas at Austin
> 2300 Red River St. Stop D1100
> Austin TX, 78712-1426
> (512) 232-8013
>


-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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