[Archivesspace_Users_Group] Top-Container restrictions

[Brian Thomas]

Adding a conditions governing access or use note is not an option in Accessions. And checking the boxes in basic information does not carry over into top-containers.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maureen Callahan
Sent: Wednesday, October 25, 2017 8:34 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Top-Container restrictions

The restrictions aren't governed by rights subrecords, they're governed by conditions governing access and conditions governing use (this is because the rights subrecord is based on the PREMIS model and is for digital preservation use, not for archival description, which is governed by DACS). Try applying the same restrictions as conditions governing access or conditions governing use restrictions and give it a shot.

MC

On Wed, Oct 25, 2017 at 9:28 AM, Brian Thomas <bthomas at tsl.texas.gov<mailto:bthomas at tsl.texas.gov>> wrote:
I watched the video, tried some stuff out and I saw that worked on the resources level (thank you for pointing to that resource). If I update the Rights statement in accessions with restrictions information it doesn’t look like that is carrying over into the top-containers being listed as attached to the accession. Is that not a current functionality?

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Maureen Callahan
Sent: Tuesday, October 24, 2017 6:23 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Top-Container restrictions

I'm glad you all asked about this! In short, containers aren't restricted, materials are. These material restrictions are then associated with containers.

I made a video about how it works here (a couple of years ago, but the functionality hasn't changed), which I hope you all enjoy. https://youtu.be/biCDhkbBSng

Maureen

On Tue, Oct 24, 2017 at 5:02 PM, Kari R Smith <smithkr at mit.edu<mailto:smithkr at mit.edu>> wrote:
Following up on Brian’s question is mine:

How can you make a Top Container restricted?  I’ve tried restricting content (series or file level item) in a Resource record that is associated with a Top Container (doesn’t carry over t the Top Container) and I see no way to do this within a Top container record.

Thanks for all help!

--------------------------------------------------------------------------
Kari R. Smith
Institute Archivist and Program Head, Digital Archives
Institute Archives & Special Collections, MIT Libraries
Massachusetts Institute of Technology, Cambridge, Massachusetts 02139
IASC office: 617.258.5568<tel:(617)%20258-5568>  http://libraries.mit.edu/archives/
she | her | hers   @karirene69  [smithkr at mit.edu<http://mit.edu>]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Brian Thomas
Sent: Tuesday, October 24, 2017 4:04 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Top-Container restrictions

Is there a non-API way to note that a top-container is restricted? I see this looks like it should be an option since it is a listed field in the container management, but there is nothing in the top-container record data entry form or update after-the-fact to actually note that a container is restricted.

Brian Thomas
Electronic Records Specialist
Texas State Library and Archives Commission
1201 Brazos Street
Austin, TX 78701
PH: (512) 475-3374<tel:(512)%20475-3374>
e-mail: bthomas at tsl.texas.gov<http://bthomas@tsl.texas.gov>
tsl.texas.gov<http://tsl.texas.gov/>
[cid:image001.jpg at 01D029A2.37194C70]


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--
Maureen Callahan
Sophia Smith Collection Archivist
Smith College Special Collections
Northampton, Massachusetts 01063
T. 413 585 2981<tel:(413)%20585-2981> C. 215.863.1860<tel:(215)%20863-1860>
mcallahan at smith.edu<mailto:mcallahan at smith.edu>

Pronouns: she/her/hers

Facebook: https://www.facebook.com/SophiaSmithCollection/
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Twitter: https://twitter.com/archivalagents

Please note. Smith College Special Collections is now housed at Young Library<https://www.smith.edu/libraries/about/new-neilson/wheres-my-library>. Learn more about renovations to Neilson Library here<https://www.smith.edu/libraries/about/new-neilson>.

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--
Maureen Callahan
Sophia Smith Collection Archivist
Smith College Special Collections
Northampton, Massachusetts 01063
T. 413 585 2981 C. 215.863.1860
mcallahan at smith.edu<mailto:mcallahan at smith.edu>

Pronouns: she/her/hers

Facebook: https://www.facebook.com/SophiaSmithCollection/
Instagram: https://www.instagram.com/smithlibraries/
Twitter: https://twitter.com/archivalagents

Please note. Smith College Special Collections is now housed at Young Library<https://www.smith.edu/libraries/about/new-neilson/wheres-my-library>. Learn more about renovations to Neilson Library here<https://www.smith.edu/libraries/about/new-neilson>.
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