[Archivesspace_Users_Group] Narrowing search results by facet in the staff interface

Maureen Callahan mcallahan at smith.edu
Mon Oct 16 16:53:37 EDT 2017

While we're making feature requests ---

I'd love to be able to refine search results by collection as a facet. For
instance, true story, I was on the reference desk this afternoon and a
student said that she wanted archives about Taiwan. Despite my best
reference interview skills, she didn't want to narrow down and just wanted
everything we have about Taiwan.

Here's what that looks like:

[image: Inline image 1]
Imagine about a zillion more records that just say "Taiwan" without any
further context. I know that there's going to be a push for greater
usability for the staff interface -- it would be great to have this

Another great facet would be to use the machine-actionable conditions
governing access statements to see what's open for research now and what
will be open in the future (or is governed by a non-time-bound
restriction). It would be great to have this in the PUI as well.

Those are my ideas of the day.


Maureen Callahan
Sophia Smith Collection Archivist
Smith College Special Collections
Northampton, Massachusetts 01063
T. 413 585 2981 C. 215.863.1860
mcallahan at smith.edu

Pronouns: she/her/hers

Facebook: https://www.facebook.com/SophiaSmithCollection/
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*Please note*. Smith College Special Collections is now housed at Young
Learn more about renovations to Neilson Library here

On Mon, Oct 16, 2017 at 4:22 PM, Tang, Lydia <ltang5 at lib.msu.edu> wrote:

> Could it be accomplished by expanding out the Advanced Search in the staff
> interface to include different keywords?  I wonder if searching “___” and
> the resource identifier might do it?  Otherwise/additionally, would be it
> be helpful to have a “Search this collection” search bar on a resource
> page?  (Sorry for my lousy wireframe).  Ideally then it would show all of
> the results within the Resource tree.  It would mean having to pull up the
> individual collection, but I remember definitely cases where I ended up
> downloading the PDF of the finding aid to keyword search it to find what I
> needed via the staff interface since it was something nested among dozens
> of series.  If others have ideas, please keep sharing them!
> Lydia
> From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf
> of "Custer, Mark" <mark.custer at yale.edu>
> Reply-To: Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> Date: Monday, October 16, 2017 at 3:13 PM
> To: Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> Subject: Re: [Archivesspace_Users_Group] I should have been more clear in
> my question
> I should add that I think that there should be an easier, user-friendly
> way to do this in the staff interface, though!!!  Searching for the URI
> fragment just happens to be my current workaround.
> I wonder if anyone else has other solutions for this right now, especially
> a working plugin that could become part of the core code?
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of
> Custer, Mark
> Sent: Monday, 16 October, 2017 3:07 PM
> To: Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> Subject: Re: [Archivesspace_Users_Group] I should have been more clear in
> my question
> Hi, Joan.
> In the PUI, yes, you can do this.
> In the Staff Interface, you can also do this, but the approach isn’t as
> obvious.  But you can return every record that’s part of a specific
> resource by searching for its URI fragment.  For example, in
> http://test.archivesspace.org<https://urldefense.proofpoint.
> com/v2/url?u=http-3A__test.archivesspace.org&d=DwMGaQ&c=
> cjytLXgP8ixuoHflwc-poQ&r=7Ez68qVcrmRD6nn1FqwoHBDEOxeRUCPm3xGvnFT0zjU&m=
> 11hM8HX7HlA9sIpr53-NaHOP075tgHypEKvcVTWnm4E&s=
> r2jIsp6YrP9MJ4M1y9UYt5iqAyax0ajQMSu75vno1OQ&e=>, there’s a Repository
> named GoneRepo, and in that repository there’s a resource named Aperture
> Labs Records.  That resource has a URI fragment of “resources/45”, which is
> unique in that instance of ArchivesSpace.  If you search for that fragment
> in quotes, like so, http://test.archivesspace.org/
> search?utf8=%E2%9C%93&q=%22resources%2F45%22<https://
> urldefense.proofpoint.com/v2/url?u=http-3A__test.archivesspace.org_search-
> 3Futf8-3D-25E2-259C-2593-26q-3D-2522resources-252F45-2522&
> d=DwMGaQ&c=cjytLXgP8ixuoHflwc-poQ&r=7Ez68qVcrmRD6nn1FqwoHBDEOxeRUC
> Pm3xGvnFT0zjU&m=11hM8HX7HlA9sIpr53-NaHOP075tgHypEKvcVTWnm4E&s=6vKqh-
> 2GvwL35qfsDQPGPK8FiVy2ocxHaW0aI-GTFGg&e=>, then you’ll get all of the
> records associated with that collection.  You can then filter by “archival
> objects,” for instance, if you only want all the components that are part
> of that collection, rather than top container, event, and other record
> types.
> Does that help?
> Mark
> From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of
> Joan Curbow
> Sent: Monday, 16 October, 2017 2:17 PM
> To: Archivesspace Users Group (archivesspace_users_group@
> lyralists.lyrasis.org<mailto:archivesspace_users_group@
> lyralists.lyrasis.org>) <archivesspace_users_group at lyralists.lyrasis.org
> <mailto:archivesspace_users_group at lyralists.lyrasis.org>>
> Subject: [Archivesspace_Users_Group] I should have been more clear in my
> question
> I was specifically asking if one could search within a collection in the
> staff interface, not the PUI.
> Sincerely,
> Joan Curbow
> Reference Librarian and Archivist
> Buena Vista University Library
> Buena Vista University
> 610 West Fourth Street
> Storm Lake, Iowa  50588
> 712.749.2094
> www.library.bvu.edu<https://urldefense.proofpoint.com/v2/
> url?u=http-3A__www.library.bvu.edu&d=DwMGaQ&c=cjytLXgP8ixuoHflwc-poQ&r=
> 7Ez68qVcrmRD6nn1FqwoHBDEOxeRUCPm3xGvnFT0zjU&m=11hM8HX7HlA9sIpr53-
> NaHOP075tgHypEKvcVTWnm4E&s=Yiw56QwuDvKqvy8N7TE5KOFRRAAta13UDlzdDbUmFBI&e=
> >​​
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